Attachment_1.pdf

Attachment 1

CRCC REQUIREMENTS

CLIN QTY UNIT UNIT

PRICE

AMOUNT

0001 One (1) each Main General Session Conference room with 150 person capacity, in a U shape configuration with max 40 seating 17 Apr 2018 to 19 Apr 2018 or 24 April 2018 depending on the availability. Room must also be able to fit rear projection video gallery; seating on three sides as well as room for a translation booth and twice per day break service, (Breaks to be provided outside GS Room). Note 17/24 April 2017 is set up day for rehearsal and no breaks on that day. Foyer in front of General Session Room should be large enough to have the morning and afternoon breaks. Breaks will not be inside the General Session Room and must be within 50 feet of the General Session Room

3 Days

0002 Snacks for Breaks 2 Days twice daily (morning & afternoon)

2 Days

0003 One (1) each Operations Room must be within 75 feet walking distance from General session room.

6 Days

0004 One (1) each Breakout meeting rooms for (2 days) 18 Apr 2018 to 19 Apr 2018 or 25 April 2018 to 26 April 2018 depending on availability and must be next to or directly across from General Session Room. Hold 10-15 attendees and to include water station during the conference

2 Days

0005 One (1) each Breakout meeting rooms for (2 days) 18 Apr 2018 to 19 Apr 2018 or 25 April 2018 to 26 April 2018 depending on availability and must be next to or directly across from General Session Room. Hold

2 Days

10-15 attendees and to include water station during the conference

0006 One (1) each Meal Room must hold 125 attendees. 18 Apr 2018 to 19 Apr 2018 or 25 April 2018 to 26 April 2018 depending on availability, prefer on same floor as General session room. To be only used for lunch.

2 Days

0007 One (1) each Prayer Room 17 Apr 2018 to 19 Apr 2018 or 24 April 2018 to 26 April 2018 depending on availability, prefer on the same floor as General Session Room

3 Days

0008 One (1) each Room to host a Social on the evening of 17 Apr 2018 or 24 April 2018 depending on availability, for 100 people not traditional meeting room; Heavy Hors d’oeuvre, Open bar, Lunch for 2 days. Please provide menu

1 Day

0009 Two (2) Days Buffet Style Lunch for 150 guest, please provide menu.

One (1) Day Social Event on the evening of 18 April 2017, for 100 people that includes (Hors d'oeuvre and Open Bar), for 100 guests. Please provide menu.

1 Each

0010 Audio/Visual Requirements Projector – 3 days Rear Projection Screen – 3 days T1 Network Drop – 6 days Lectern with Microphone – 3 days Wireless Lavaliere’s – 3 days Mixer and any misc. audio visual equipment required

1 Each

TOTAL $

NOTE: CONTRACTEE WILL NOT GUARANTEE SLEEPING ROOMS. Hotel must have the capability to block rooms for up to 100 guests (Peak nights are 16 April 2018 to 18 April 2018 or 23 April 2018 to 25 April 2018 depending on). Also Room Block should be for approx. 15 support staff from 16 Apr 2017 to 22 Apr 2016 and then peak nights as described in the document.

- Individuals will be using their personal credit cards for payment

- Only the staff is guaranteed to stay at the hotel due to last minute confirmations

- The room pattern for the staff will be provided once hotel is chosen

• Preferred complimentary transportation to shopping within the DC/Northern Virginia Area

• Preferred complimentary shuttle transportation to the nearest international airport