RFQ_Hotel-Conference_Space _Oct_16.pdf

This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request for Quote (RFQ) and the solicitation number is FA4814-16-T-F058. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following:

This requirement is an FY 17 requirement and is subject to 52.232-18:

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

DESCRIPTION OF REQUIREMENT:

The Joint Special Operations University (JSOU) requires a training and lodging venue in the Tampa FL area for Mobile Education Team (MET) events from 8 October 2016 through 5 November 2016:

Event 1 - MET in Tampa- Inter-ministerial Collaboration Course (IMCC).

Event length: 2 weeks Course date: 10-21 October 2016. Monday thru Friday classes 8 hours per day.

Event 2 - MET in Tampa- Inter-ministerial Collaboration Course (IMCC) Event length: 2 weeks. Course date: 24 October-4 November 2016. Monday thru Friday classes 8 hours per day.

These are the same course, with two separate sets of students (hotel guests). Hotel rooms are needed continuously for the entire period.

CLIN 0001 – Conference Space and Lodging, 8 October through 5 November 2016

CLIN 0002 – Lodging, 8 October through 5 November 2016

To conduct the event, the facility must meet the following conditions:

Overall Hotel Requirements:

- Three to four star hotel, available from 8 October – 5 November 2016. Location must be Tampa Westshore area, Downtown Tampa, Rocky Point or Bayport Drive. Hotel must offer shuttle service to and from the airport. Shuttle must run every day of the week at a minimum of 1x per hour and be available between 6am and 11pm.

- Hotel will need to be located within a 5 minute walk of dining restaurants and indoor shopping areas.

- On site, dedicated and readily available parking for up to 15 vehicles.

- Efficient access control that facilitates student flow in the morning and during the lunch period.

- Wireless service to rooms and conference rooms. If a password is required, it shall be given to guests participating in the conference upon request. Hotel staff shall correct any hotel equipment or service breakdown immediately.

- The selected hotel shall have a modern professional system of internal and external security.

Meeting room and guest room main doors must open into an enclosed hallway.

Conference/classroom must be able to lock after duty hours and weekend to secure equipment.

- Hotel guest reception must be staffed 24 hours a day.

- Breakfast is available.

- Loading dock access to off load JSOU Equipment and translation booth.

- Check-in and Checkout: If availability allows, check-in will be any time after 10:00 a.m. for possible early arrivals. A list of those guests requiring late check-out will be provided when the final guest list is given to the hotel.

Guest Room Requirements:

- Guest rooms within per diem ($106) for guests (students). King or queen beds required. Event 1:

31 students; (14 Nights) check in 8 Oct; check out 22 Oct. Event 2: 31 students (14 Nights) check-in 22 Oct; check out 5 Nov. MET participants wishing to extend their stay in the hotel must check-out within the designated checkout time on the specified end date of this contract.

The guests are totally responsible for any incurred expenses during their extended stay. JSOU will provide a guest list at least one week before the conference starts.

- Security; guest rooms entry/exit door must not be visible from the street. No patio or stoop door entry/exit authorized for guest rooms.

- Guest rooms must have a small refrigerator and coffee maker.

- Hotel shall allow JSOU to reserve/block extra rooms for “Self Pay” personnel. The “Self Pay” personnel are individually responsible for their own bills and rooms. We anticipate at least seven

(7) self-pay guests who will support the two events and whose duties require their stay at the venue site. These are interpreters (4x), cultural advisor (1x), escort officer (1X) and technical personnel (1x). Self-pay guests check in 8-9 Oct; check out 5 Nov 16. The following time line for self-pay personnel:

1x Escort officer check in 8 Oct check out 5 Nov 16: 28 Nights 1x cultural advisor check in 8 Oct check out 5 Nov 16 2x Interpreters check in 8 Oct check out 5 Nov 16 1x Tech support check in 9 Oct check out 5 Nov 16: 27 Nights

2x Interpreters check in 9 Oct check out 5 Nov 16

Conference Room Requirements:

- One large classroom or conference room with chairs and tables for up to 40 people and able to also accommodate a booth for language translation. There will be 31 students, 4 interpreters, 1 translator support person, and 4 staff members who will be on site every day Monday through Friday. Given these requirements we require a conference room to be no smaller than 51 x 29 = 1,479 square feet for the general sessions.

- Two (2) Breakout classrooms - Sufficient small classrooms or partition of primary classroom to accommodate two working groups of up to 11 personnel. Each Boardroom or breakout room should be at a minimum of 13 x 28 = 364 square feet.

- One (1) Prayer room or access to a room that will allow 15-31 students to pray.

- Set –up (power source) for 12 computers. Eight will be for students, two for interpreter support and two for instructors. Power source for 2x projectors.

- Three large whiteboards (6 ft. x5 ft.) or comparable size.

- AM/PM coffee and hot tea during breaks as well as at the class start. The service should be continuous during the breaks. We anticipate two breaks in the morning and two breaks in the afternoon.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 effective 15 August 2016, DFARS DPN 20160811, effective 11 August 2016 and AFFARS AFAC 2016-0603, effective 3 June 2016. The North American Industry Classification System code (NAICS) is 721110, Hotels (except casino hotels). The Product Service Code is X1AB, Lease/Rental of Conference space and facilities. A firm fixed price contract will be awarded.

Award will be made to the lowest priced quotation that meets ALL requirements listed above. The Government also reserves the right to make no award at all.

Training is procured on behalf of United States Special Operations Command, 7701 Tampa Point Blvd, MacDill AFB, FL 33621.

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting)

FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.212-1, Instructions to Offerors—Commercial Items FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items http://farsite.hill.af.mil/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

FAR 52.212-4, Contract Terms and Conditions FAR 52.222-22, Previous Contracts and Compliance Reports FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.246-16, Responsibility for Supplies FAR 52.247-34, F.O.B Destination FAR 52.252-1, Solicitation Provisions Incorporated by Reference.

The following FAR clauses apply to this solicitation and are incorporated in full text:

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders- Commercial Items, within FAR 52.212-5, the following clauses apply:

FAR 52.204-10, Reporting Executive Compensation First-Tier Subcontract Awards FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.219-28, Post Award Small Business Program Rerepresentation FAR 52.222-3, Convict Labor FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-36, Equal Opportunity for Workers With Disabilities FAR 52.222-50, Combating Trafficking in Persons FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment By Electronic Funds Transfer-System for Award Management

FAR 52.252-2, Clauses Incorporated by Reference

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference:

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005, Representation Relating to Compensation of Former DoD officials DFARS 252.204-7003, Control of Government Personnel Work Product DFARS 252-204-7004 Alt A, System for Award Management, Alternate A DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7048, Export-Controlled Items DFARS 252.232-7003, Electronic Submission of Payment Requests DFARS 252.232-7010, Levies on Contract Payments DFARS 252.243-7001, Pricing of contract modifications DFARS 252.247-7023, Notification of Transportation of Supplies by Sea

The following Air Force Regulation Supplement (AFFARS) clauses apply to this solicitation and are incorporated in full text:

5352.201-9101 Ombudsman (June 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mr. Gregory S. Oneal, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618-256-6668, email: Gregory.Oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

DEADLINE: Offers are due on Monday, 12 September 2016 at 10:00 a.m. EST. Submit offers or questions to the attention of Janet Cubas, by email to janet.cubas@us.af.mil. No phone calls will be accepted.

http://www.sam.gov/ https://wawf.eb.mil/ mailto:janet.cubas@us.af.mil

ALYSON ALLMAN

Contracting Officer