Attachment_4_Insurance_Requirements.doc

FA4809-16-R-0001

Attachment 4

Insurance requirements

(a) Before commencing work under this contract, the contractor shall certify in writing to the Contracting Officer that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the contractor gives written notice to the Contracting Officer.

(b) For the purpose of this clause the following minimum limits are provided:

(1) Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

(2) General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(3) Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $200,000 per occurrence for property damage shall be required.

Investigation of Damage or Injury

The United States Government will have the right to conduct an investigation, or participate in the contractor’s investigation, of any damage or injury to United States Government property, equipment or personnel.

Contractor Responsibility

Contractors operating on base shall be responsible for briefing and ensuring their employees adhere to the traffic rules and regulations. The foreman, job supervisor and other personnel providing workman leadership will, when possible, ensure the workers comply with these rules and regulations. Speed limit on base is 30 MPH unless otherwise posted. The speed limit in base housing areas is 20 MPH and the speed limit in parking lots is 5 MPH. Individuals are to obey all entry procedures. If instructions are given by the Security Forces personnel on the entry points (gates), they will be complied with immediately. Security Forces utilize speed detection devices and citations will be issued to violators. Personnel who park on grass or seeded areas will be cited.

Mandatory Seatbelt Requirement

The use of seatbelts by all vehicle operators and passengers is mandatory at Seymour Johnson AFB. Failure to wear seatbelts will adversely affect future performance assessment questionnaires. Also, contractor personnel will not ride in the bed of any truck while performing work on Seymour Johnson AFB.

Cell phone policy

In accordance with AFI 31-218(I), the DoD Joint Motor Vehicle Traffic Supervision Regulation (Military Police – Motor Vehicle Traffic Supervision), paragraph 4-2(c)(3), vehicle operators on a DoD installation and operators of Government-owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited.

Government Liability

The Government shall not be liable for any loss or damage to the contractor’s property, including stock, or for expense incidental to such loss or damage.

Telephone Communication Security Monitoring

All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized that military departments conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees.

IMMIGRATION AND NATIONALITY ACT (ina)

The contractor shall ensure all employees working on Seymour Johnson Air Force Base possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich).

PERIODIC PROGRESS MEETINGS

a. The contracting officer, QAP and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

b. These meetings shall be held more frequently during the first month of the contract period and as needed, but not less than, quarterly thereafter.

c. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the contracting officer any areas of nonconcurrence.

FEDERAL HOLIDAYS

Federal holidays are as follows:

New Years Day

1st of January

Martin Luther King Jr’s Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4th of July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veterans Day

11th of November

Thanksgiving Day

4th Thursday in November

Christmas Day

25th of December

RECORDS MANAGEMENT

This contract requires the generation and delivery of Government records. A Governement Record Custodian (RC) will be appointed to file, maintain and dispose of records generated by this contract. The contractor shall ensure all documentaion is protected and provided to the Government Point of Contact in a timely fashion so it can be maintained in accordance with Air Force Records Management Procedures.