SOW_Open_House_Airshow.pdf

STATEMENTOF WORK

Air Boss Services

Air Boss will review all attending aircraft as to capability and compatibility; focusing on safety, preparing flying sequence schedules, coordinating accident/incident procedures with airfield management, crash fire and rescue crews, Terminal Radar Approach Control Facilities (TRACON)/tower and Federal Aviation Administration (FAA)/ Department of Defense (DOD). Air Boss shall also provide to airfield management the appropriate FAA Notice to Airmen (NOTAMS), Temporary Flight Restrictions (TFR) requirements and conduct detailed safety and flight sequence briefings prior to each airshow wavered period. Briefings shall be conducted via MS-PowerPoint Presentation. Air Boss shall control all flying activities during the NOTAM/TFR closure times and waiver times AND be listed as the "Responsible Person" on all FAA Waiver and Authorization packages associated with the event. Air Boss shall also be the point of contact for the TFR as well.

Performance requirements:

a. Provide all personnel and equipment for Air show Air Traffic Control duties.

b. Conduct detailed safety and flight sequence briefing daily.

c. Coordinate discrete frequency requirements.

d. Ultra High Frequency (UHF)/ Very High Frequency (VHF) Radio equipment (minimum of two [2] VHF and one [1] UHF), along with adequate back up equipment.

e. Develop and submit all documents associated with FAA Waivers, NOTAMS, and TFR for the Air Show.

f. Conduct Air Show/Open House Pilot Briefings, to include handouts, each day per regulations of FAA.

g. Coordinate with base Operations for DD2400, Civil Aircraft Certificate of Insurance paperwork and Prior Permission Required (PPRs).

h. Logistical Security, Traffic, and Operation Consulting.

i. Review of aircraft in attendance to capability and compatibility.

j. Review previously prepared flight sequence schedules with the principle concern of safety, as well as the best entertainment presentation.

Eligibility requirements:

a. Air Boss shall have Air Show experience with conducting FAA approved Remotely Piloted Aircraft (RPA) operations.

b. Air Boss shall have had conducted operations at no less than five (5) DOD sites within the past two (2) calendar years. At least half of the DOD sites must have been at USAF locations.

c. Air Boss shall also have first-hand experience dealing with all single ship tactical demonstrations teams, military parachute teams, and military formation jet teams in North America including the completion and submittal of all associated paperwork and requirements of the teams.

d. Air Boss shall have the personnel sufficient to augment the requirements of the Air Boss and provide a replacement Air Boss in case of illness, etc.

e. Air Boss shall provide an Aviation-Grade Mobile weather station for use at show center during the airshow activities that show the following real time data: Temperature, Wind and Direction, Density Altitude, Altimeter, and Weather Radar.

Ground Operations Services

Ground Operations Boss is in charge of all hot ramp movements and coordination with local DOD personnel on all maintenance and servicing issues related to airshow participating aircraft. Ground Boss will also coordinate with the Air Boss for exact scheduling of aircraft in order to have the airshow be safely conducted on schedule.

a. Ground operations services shall possess a Smoke Oil transfer system, with back-up, to use by participating airshow aircraft.

Airshow site will provide automotive battery for DC power.

b. Ground Boss shall be in charge of providing ground operations staff.

c. Ground Boss shall provide for his/her own use the following equipment: up to four (4) VHF Radios and one (1) Smoke Oil Transfer

System w/back-up.

a. Ground Boss shall have had past airshow experience of coordinating airshow ground activities for no less than five (5) DOD sites within the past five (5) calendar years.

b. Ground Boss shall have first-hand experience dealing with single ship tactical demonstrations teams, military parachute teams, and/or military formation jet teams in North America at least ten (10) occurrences in the past four (4) calendar years. Ground Boss shall also have experience with civilian aerobatic aircraft and vintage aircraft within the past calendar year.

Airshow Coordination Services

Airshow coordination services include coordination of all DOD support manual forms to and from the military parachute teams, military jet teams, single ship tactical demos, etc.

a. Company shall coordinate with installation Civil Engineering (CE) for generation and update of computer drawings (CAD) of all display aircraft, tents, emergency access lanes, fence lines, and support areas as well as aerobatic box dimensions and markers.

Submittal of drawings shall be in Adobe PDF format.

b. Company shall coordinate DD2400 Series paperwork in cooperation with Base Operations for all civilian aircraft attending event.

c. Company shall provide a master list of all participating aircraft (performer and static display) that includes all lodging, fuels, oils, transportation, hangar, and logistical requirements. Company shall have the ability to update drawings within 48 hours of submittal from DOD site to Company.

d. Company shall provide on-line aircrew registration capability for civilian and military aircrews for this event.

e. Company shall provide as part of their contract pay-rolled personnel (not volunteers nor subcontractors).

a. Company shall be the Subject Matter Experts for all airshow related matters. Company shall show proven assistance with Air Field Ops, Approach/Departure, Tower, FAA, Security Forces, Aircraft rescue and firefighting (ARFF), and Public Affairs on airshow related matters at no less than five (5) DOD sites within the past two (2) years.

Event Announcer

Company shall provide an experienced Air Show announcer who will review aircraft in attendance for aircraft statistical data and flight crew information.

a. Review flight sequence schedules to prepare air show narration.

b. Coordination of pre-arranged special guest introductions.

c. Coordinate adequate public recognition for financial sponsors.

d. Coordinate team announcers and music requirements.

e. Accomplish pre-flight coordination with air boss, airfield management, and security forces.

f. Topics must include as a minimum: accident/incident procedures and crowd control, daily pre-show briefings, coordinate team announcers, music and discrete frequency requirements, coordinate pre-arranged Distinguished Visitor/Special Guest introductions, and coordinate adequate public recognition for financial sponsors.

a. Announcing Company shall have had experience conducting services at a DOD installation or DOD sponsored event at least five (5) occurrences during the past five (5) calendar years.

Sound System

a. Full range, high fidelity speakers and sound stations along a 5,000 foot crowd line and one (1) location of show audio broadcasting in the vicinity of flightline parking lot, allowing for high quality volume and profile for maximum spectator viewing and increased crowd safety.

b. Provide sound projection to an air show crowd 50k-75k people.

c. Ability to project voice over music.

d. Safe and fully functional equipment, cables and accessories.

e. No breaks in sound, voice or music reproduction other than pauses in effect due to schedule of events or due to emergency notifications and/or actions.

f. Ability to hook-up and hear VHF/UHF air-to-ground radio communication over the Public Address (PA) system.

g. Two audio outputs for the press to connect and record directly from the sound system.

h. Wired and wireless microphones.

i. A minimum of one (1) successful performance test of all sound equipment on day prior to start of flying in order to verify all equipment works in accordance with all requirements identified in this SOW. Performance test must be completed by 11:00 a.m. (MT) on 4 May 2018. Contractor will also be prepared to support sound system tests as required for performers during any practice sessions to verify system operation.

j. The contractor must provide a runway supervisor Control Point (elevated viewing platform) for the Air Boss, Air Show Announcer, and Air Operations Director.

k. Provide a sound technician onsite to control the narration, music, and cockpit voice PA system interface.

l. This system must be capable of being patched into the PA system for selective projection of pilot and Air Boss air-to-ground voice communications to the audience.

m. All equipment for this solicitation must be powered by generators supplied by the Contractor. The Contractor will provide a primary and backup generator. Planning must include industry standards for ensuring generator noise does not interfere with sound system components, the Air Boss/Air Show Announcer stand, or any of the distinguished visitor areas. Planning should mitigate generator noise by ensuring generators are set up in a place with minimal impact to the air show crowd.

n. All equipment provided must be in good operating condition at all times during the show.

o. Provide appropriate background music suitable for Military Open House events.

p. Sound system personnel must be available to set-up, break down, and to operate the system as requested by the Air Show Director(s)/Air Boss from 3 May 2018 to 6 May 2018.

1. Donation. Based on Air Force policy, the Contractor shall not solicit donations as additional compensation from the public on an Air Force installation unless the Contractor is a legitimate “War Bird” 501C3 private organization. The Contractor may not display signage or charge any person for an admission fee to tour an aircraft or display. However unsolicited donations are permissible as long as no signage or person blocks or interferes with the entry by the public and the signage that is displayed says “donations” with no set fees or costs. Air Force shows are free to the public and charge no admission.

2. Contractors Liability Insurance. The Contractor shall maintain personal liability insurance with limits of one million dollars

($1,000,000.00) for bodily injury or property damage.

3. Lodging. Lodging will be taken care of by Holloman AFB personnel. Contractor will be supplied with up to six (6) single occupancy, non-smoking rooms for the duration of the contract.

4. Transportation. Travel to and from Holloman AFB, NM for Air Boss, Ground Boss, Announcer, and Sound System Personnel is to be included in the contract price. The Contractor will not include fees for ground transportation; Holloman AFB will provide one (1) Sedan and one (1) SUV (Large Size) during the contractor's term at the Air Show. USAF will also provide two (2) Golf Carts for Sound System personnel with one (1) golf cart having a flatbed area for transport of heavy items along crowd speaker line. All drivers must have valid driver’s license

5. Fuel. Up to fifty (50) gallons of Automotive Gasoline will be provided to the contractor as part of the contract for sound system generators.

6. Period of Performance (POP). Total POP will be from contract award to ninety (90) days after the Open House to allow time to process necessary paperwork/after action reports. Open House Rehearsal 4 May 2018 and Open House 5 May 2018.