Attachment_1_Protestant_RE_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

Protestant Religious Education Coordinator

Ellsworth AFB, SD

August 2018

PARA

TABLE OF CONTENTS

TITLE

PAGE

Cover Page

Table of Contents 2 I. Description of Services 3

1.1. Scope 3

1.2. Education and Experience Requirement 3

1.3. Religious Education Coordinator Responsibilities 3

II. Government Provided Resources and Services 5

2.1. Government-Furnished Facilities 5

2.2. Government-Furnished Property 5

2.3. Computer 5

IV. General Information 5

3.1. Hours of Operation 5

3.2. Security Requirements 5

3.3. Employees 6

3.4. Performance of Services During a Crisis Situation 7

3.5. Estimated Workload 7

I. DESCRIPTION OF SERVICES:

1.1. Scope: Serves as resource person, advisor and coordinator of religious education for the Ellsworth Air Force Base Protestant Community. The Coordinator consults and coordinates with the Deputy Wing Chaplain or designee, who in turn monitors the Coordinator’s work on behalf of the Wing Chaplain.

1.2. Education and Experience Requirement: The Protestant RE coordinator must provide a resume showing their experience in the following areas:

Favorable Child Care National Agency Check and Inquiries (CNACI) and Installation Records Check (IRC) (if applicable). Or ability to acquire.

Working or volunteering in a Protestant church/school environment.

Leading a Protestant Religious education program or similar position for a minimum of one year.

High School Diploma or Equivalent Required.

1.3. Religious Education Coordinator Responsibilities:

1.3.1. Coordinate a program of religious education with Deputy Wing Chaplain or designee in accordance with the guidelines set forth by the Air Force Chaplain Corps. The program must meet the needs of a Protestant community using Wing Chaplain- approved curriculum and programs.

1.3.2. Organize classes; recruit volunteer teachers, substitutes, and other necessary staff; initiates background checks process and coordinates with Chapel Security Manager or Wing Chaplain’s designee in accordance with Department of Defense Instruction 1402.05. Train teachers and substitutes; and provide workshops for volunteers as required.

1.3.3. Provide orientation for new volunteer staff members in facilities, funding, religious education policies, and available resources. Introduction and vectoring will occur by the Deputy Wing Chaplain or designee’s schedule, contractor must attend vectoring introduction. This will occur prior to initiation of background investigation.

1.3.4. Coordinate with the Deputy Wing Chaplain or designee for all volunteers working with minors to ensure the local operating instruction and Air Force Instruction 52-101 are properly adhered to.

1.3.5. Ensure background check badges are signed out and maintained by Protestant RE volunteers.

1.3.6. Seek written approval from Wing Chaplain prior to posting any religious materials and/or literature in any chapel or base facilities.

1.3.7. Stock and maintain Protestant RE supplies in chapel classrooms. Ensure classroom environment is appropriate as directed by the Wing Chaplain, Air Force Instructions and local policy.

1.3.8. In consultation with the Deputy Wing Chaplain or designee, develop and submit a Fiscal Year calendar of events, and list of religious education curriculum to the Wing Chaplain as determined by local instructions.

1.3.9. Project the Protestant Religious Education program curriculum material and submit timely funds requests to the Deputy Wing Chaplain or designee.

1.3.10. Be present in each class and Children’s Church at least once a month or as directed by the Deputy Wing Chaplain or designee.

1.3.11. Must ensure teacher(s) is/are prepared and ready to teach all RE classes as coordinated with Deputy Wing Chaplain or designee.

1.3.12. Ensure classes and events are set up properly at least 15 minutes prior to start time. Upon event completion, ensure the facility is cleaned up, trash has been taken out, all lights and equipment have been turned off and facilities are locked and secure.

1.3.13. Ensure set-up and tear down of facility is thoroughly completed (i.e., returning tables and chairs to original locations, storing TVs in their secure locations, etc.). Ensure books and materials are properly stored and classrooms are free of loose materials and debris after use.

Coordinator may recruit volunteers from congregation to perform set-up and tear down tasks.

1.3.14. Upon start of the contract term meet with Deputy Wing Chaplain or Designee to receive facility orientation and issuance of facility keys. Upon end of contract term, return all issued keys and equipment.

1.3.15. Coordinate with the Catholic Religious Education Coordinator on any ecumenical Chapel programs (i.e. Vacation Bible School, community outreach).

1.3.16. Do not remove any equipment or chapel furnishings from chapel facilities without coordination with the Deputy Wing Chaplain or designee.

1.3.17. Comply with all laws and requirements at the Federal, State, and Local level, to include Air Force Instructions and policies.

1.3.18. Maintain a professional working environment. Report any malicious activity, misconduct, or unlawful acts to the Deputy Wing Chaplain or designee, or in their absence the Wing Chaplain.

1.3.19. Ensure Religious Education volunteers are aware of local safety requirements and procedures.

1.3.20. Plan and execute a yearly volunteer recognition event and provide ways to honor the volunteer staff throughout the year.

1.3.21. Keep a record of participants and volunteers via use of the Chaplain Corps internal tracker as directed by the Deputy Wing Chaplain or designee.

1.3.22. Attend monthly Protestant Parish Advisory Council meetings.

1.3.23. Attend weekly Chapel staff meetings.

1.3.24. Participate in at least one continuing education or professional development event each year.

When possible, 28 BW/HC will fund registration fees for at least one event pending funding availability. Courses must be of significant benefit to the Protestant Religious Education Program and must be pre-approved by the Wing Chaplain.

1.3.25. Maintain accessibility to government email and utilize established government email account to correspond to 28 BW/HC staff, as related to the execution of this contract. Reply to email correspondence from Chaplain Corps staff in a timely manner.

1.3.26. Pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for him/herself, as well as any individual employed or subcontracted by them to provide services under this agreement.

1.3.27. Perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Wing Chaplain. Submit the names and qualifications of proposed subcontractors to the Deputy Wing Chaplain or designee for approval at least 14 days prior to any proposed absence by the contractor. The contractor will be responsible to ensure subcontractor is fully qualified, to include Performance Work Statement (PWS) responsibilities and background check requirements.

The Coordinator is responsible for payment of any subcontractor.

1.3.28. Any concerns regarding chapel programs or personnel beyond the scope of this performance work statement will be addressed to the Deputy Wing Chaplain or designee. Contractor shall not obligate Air Force or Chaplain Corps resources outside the bounds of this performance work statement.

II. GOVERNMENT PROVIDED RESOURCES AND SERVICES

2.1. Government Provided Facilities:

Freedom Chapel………………………………………… Bldg 2009 Black Hills Chapel……………………………………… Bldg 3405 Chapel Activities Center………………………………... Bldg 2405 Higher Grounds Airman Ministry Center……………..... Bldg 3602

2.2. Government Provided Property: Provide office space with desk, chair, computer, printer, filing cabinet, bookcase, phone, expendable office supplies and other items deemed necessary to perform services described in this PWS.

2.3. Computer: The government shall provide access to a computer, e-mail account, and Internet access in the chapel facilities.

III. GENERAL INFORMATION

3.1. Hours of Operation: Perform responsibilities at least 5 days per week, Sunday through Thursday, unless alternate schedule is needed and requests approved in advance. In addition, consult with the Deputy Wing Chaplain or designee for required support on a recurring basis.

3.1.1 Duty hours will be posted.

3.1.2. Contractor will not be expected to perform PWS responsibilities during federal holidays or down days unless required by the Deputy Wing Chaplain or designee. Additionally, the coordinator will not be expected to perform duties during base closures due to inclement weather.

3.1.3. If unable to perform duties due to illness or personal emergency, coordinate with the Deputy Wing Chaplain or designee.

3.2. Security Requirements:

3.2.1. Contractor/Employee: Since this requirement is due to the individual having regular and reoccurring contact with children, the Tier 1 background check, State Criminal History Checks with fingerprints will be conducted by the requirement owner/sponsoring unit Security Manager. In the event the DoD CAF cannot make a suitability determination due to derogatory information, the suitability determination authority levels are identified as FSS/CC or MSG/CC (AFI 34-144, para 9.6.11.3.). The requirement owner/sponsoring unit Security Manager will in-process the contractors into their JPAS PSMnet with no access granted and notify 28 BW/IP via email. Upon the contract employee terminating emplo employment the USM must out-process the contract employee from JPAS PSMnet and notify 28 BW/IP.

3.2.2. Physical Security: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period all Government facilities, equipment, and materials shall be secured.

3.2.3. Base Passes and Identification: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. An Installation Entry Authority List (IEAL) will be provided to the contracting office. The IEAL will include at minimum the employee’s name, birth date, and Driver’s License Number, to include State of issue. This list will be updated when an employee’s status or information changes.

3.2.4. Traffic Laws: The contractor and its employees shall comply with Air Force and installation traffic regulations.

3.2.5. Key Control (if applicable): The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report the occurrences of a lost key to the Chapel Staff, and may be liable for the cost of re-keying.

3.2.6. Background check: The Contractor must submit an application for a background check to the Deputy Wing Chaplain or designee according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks. They must also ensure all volunteers or subcontractors (if applicable) working with youth below 18 years of age have a background check as described in DoDI 1402.5.

3.2.7. Records: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The EAFB Records Management Office (28 CS/SCOK), (605) 385-1564, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

3.2.8. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately- owned vehicle while on military installations.

3.2.9. For Official Use Only (FOUO): The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.2.10. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contract Site Leads will brief/train all contract employees on general security items provided by Sponsoring Unit Security Manager. Contractor employees shall be briefed by their immediate supervisor upon initial on- base assignment.

3.2.11. Controlled/Restricted Areas: Contract employees shall be escorted by an individual meeting entry requirements to controlled/restricted areas.

3.2.12. Key Control/Access Badge Control: The contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

3.2.13. Lost Keys: The contractor shall immediately report to the Quality Assurance Evaluator

(QAE) or Program Manager any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

3.2.14. Prohibited Use: The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3.2.15. Lock Combinations: The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

3.2.16. Automatic Data Processing Equipment (ADPE): The Contractor shall establish and implement procedures to ensure all ADPE, to include laptops and other data processing devices, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices. The Contractor shall immediately report to the CO or PM any occurrences of lost ADPE within two (2) hours of discovery of occurrence. In the event that ADPE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the Government. The Government may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.

3.3. Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.3.1. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval from Base Ethics Counselor.

3.3.2. If the contractor employs a subcontractor, the subcontractor needs a Child Care National Agency

Check and Inquiries (CNACI) before rendering services. If a change of subcontractors occurs, the new personnel needs to have a CNACI before services can be rendered. An overlap of services needs to be accomplished in order to ensure contract completion. This is the responsibility of the personnel holding the contract.

3.3.3. Personnel. Must present him/herself in a professional manner at all times. Attire and general hygiene shall be clean, neat, and not distracting from the service or event. The Coordinator shall maintain professional standards of conduct and public decorum consistent with religious services being led in the workplace.

3.4. Performance of Services during a Crisis Situation: None of the services or functions will be accomplished under this contract during a crisis situation as defined by the National Command Authority (NCA).

3.5. Estimated Workload:

Items Description Estimated

Weekly Hours Estimated Total Hours

1 Religious Education 3 156 2 Scheduled Office Hours 20 1040 3 Weekly Staff Meetings 1 52 4 Parish Council Meetings 0.5 26 5 Special Events (including, but not limited to): Appreciation Dinner.

2 104

TOTAL: 26.5 1,378