Q&As_-_Media_Wall.pdf

Media Wall Beale Air Force Base, California

Questions and Answers

1. Question: Do you require installation for the media wall?

Answer: Yes

2. Question: Do you have a list of inputs you will be using on the video wall?

Answer: VGA and HDMI

3. Question: Is this RFQ purely for the design effort to design the space? Or do they expect a FFP proposal for the spaces?

Answer: Only a FFP proposal for the spaces and items are needed, no design effort.

4. Question: Can you tell me how many locations get a media wall and the size of each or is this one big video wall?

Answer: 2 Media Walls. One will be 4x3 and the other will be 3x3. They will be in the same room

5. Question: Is there a single media wall or multiple video walls?

6. Question: If multiple video walls, what configuration are each (i.e. 3x3, 4x3, etc.)

7. Question: Do you require the side trim kits for the video walls?

Answer: No

8. Question: What is the typical resolution of the source inputs (1920x1080, etc.)?

Answer: 1080

9. Question: Please confirm that all 12 input sources connecting to the video wall processor are located in the GFE equipment rack, as currently there is no video extension hardware in the provide BOM.

Answer: We don’t understand this question. What is BOM?

10. Question: Please confirm the distance between the GFE equipment rack and the displays.

Answer: 50 ft

11. Question: Depending on answer to question 2, video extension hardware maybe required to connect the 4 outputs from the video wall processor to the displays. Please confirm if the government has approved hardware for this application (if needed) that can be added to the provided BOM.

Answer: We don’t understand this question. What is BOM?

12. Question: Please confirm that no third-party control system (Crestron or AMX) is required to control layouts of the video wall?

Answer: There is no required third-party control system. A control system is needed.

13. Question: The scope of work indicates these are to be installed. The quote form has no line for installation. Please confirm that these are to be installed and advise where on the form this should be included.

Answer: It is required for the contractor to install the equipment

14. Question: For the 3 year warranty requirements, Christie warranties the displays for 3 years but the servers only for 2 years. Would this be acceptable or do we need to purchase a 3rd year of warranty on the servers? If so, please indicate where this should be included on the quote form.

Answer: Purchase a 3rd year of warranty if using the servers issued by Christie

15. Question: And a general catch all of…we assume that all infrastructure that is needed to support this project is in place (ie. structural for support of the video walls, and required data and electrical, etc), and is NOT part of this scope. Please confirm.

Answer: Ensuring that the wall is structurally sound should be included in the scope of the work. I can only assume that the wall is structurally sound

16. Question: The pricing in the RFQ form only has three equipment price and no labor price. Will the pricing submitted in RFQ form be all inclusive of equipment and labor?

Answer: Labor and equipment costs can be incorporated into the new RFQ CLIN for installation.

17. Question: According to the manufacturer, the Spyder X80 will require additional commissioning parts. Do we need to include those in the quote?

18. Question: Do you require trims for these video walls?

Answer: No

19. Question: Could you clarify if you need installation? One Sow says yes the other latest says NO.

Answer: Yes they need to be installed by the contractor

20. Question: Is this solicitation (FA468619Q6514) considered an operations Center and is the use case Mission Critical?

Answer: Don’t understand this question. This is just to purchase and install some media walls in a work center.

21. Question: Based on gov comment at the site survey, it appears that the government desires installation of two video walls. One is a 4x3, and the other is a 3x3, for a total of 21 display panels. Will the government amend the RFQ to a total of 21 panels, or will they still require 36 panels with 15 being uninstalled spares?

Answer: 24 panels will be required with 3 uninstalled spares

22. Question: The installation requires dedicated 110-120V 15A/20A circuits and wall outlets to provide AC power to the video wall displays and control system. Will the government agree to ensure there is a minimum of four (4) independent 110-120V circuits and outlets available to the vendor at the installation wall? (Five outlets required if user requires redundant power supply.)

Answer: The winning contractor will be able to discuss anything with the customer that may become an issue during the installation phase.

23. Question: Based on gov comment at the site survey, gov desires 16 inputs that can be fed simultaneously to the video wall. Thus the government requirement is 16 inputs and 16 outputs. Will the government amend the solicitation from the current requirement for 16 inputs and 4 outputs?

24. Question: Can the government provide a proposed listing of the sixteen inputs, to include video signal specification?

Answer: 8 VGA and 8 HDMI

25. Question: At the site survey, gov indicated that the input mix would be eight HDMI and eight VGA. Should we plan our proposal to this specification?

26. Question: Of the sixteen inputs, how many will be shown exclusively on the left (4x3) wall? How many will be shown exclusively on the right (3x3) wall? How many will be shown on both walls?

Answer: Having the ability to put 16 displays on both walls is requested. The wall displays will not be static, and will change on a daily basis depending on the mission needs

27. Question: At the site survey, the specification and even the location of the sixteen inputs was still TBD. Will the government agree that the vendor only needs to provide input capability at the control station, and it will be government responsibility to cable the input to this position, either upon installation or at a later time?

Answer: Yes, however the government requests 10 extra cables, both VGA and HDMI cables of 25ft in length be added to the cost estimate

28. Question: The requested Christie Spyder X80 Video Wall Processor is both very capable and very expensive. If the vendor desires to propose a solution using this processor, but additionally propose alternate solutions that user either 1) an alternative processor by the same or other manufacturer, or 2) no separate processor but instead rely on video wall processing imbedded in the display panel controller from other manufacturers, should the vendor:

a. Include these options in the same RFQ submission, or

b. Submit these options as separate RFQ submissions?

Answer: Please only include what is being asked in the RFQ or an “or equal” requirement that meets the same specs.

29. Question: Will the government consider amending the Line Item 1 requirement to a capability statement rather than a product listing? Proposed verbiage could be: Provide Video Wall Processing and Control that allows remote manipulation of up to 16 independent video inputs. Each input can be displayed on one or all screens of each video wall, or windowed to any intermediate size or position. Up to sixteen inputs can be displayed simultaneously.

30. Question: Some manufacturers bundle the video wall mounts (in this case landscape/ADA) with their displays. In this case, should the vendor indicate that cost of Line Item 3 - ADA Wall Mounts is included in the cost of Line Item 2 - Video Displays?

Answer: If that is the case, yes.

31. Question: The RFQ only includes Line Items for listed equipment. Does it matter how the vendor spreads the cost of installation, shipping, on-site training, etc. among these three line items? For purposes of cost evaluation, is the Total Cost the only cost that is considered? Is it possible that the government could exclude one of the Line Items (such as Line Item 1) in the final award?

Answer: The RFQ has been updated to add another CLIN for installation.

32. Question: Observation 1. Item 1 on the ordering table is Qty:1 Spyder Processor with 16 inputs and 4 outputs.

Question 1a. Please confirm if this processor is for both video walls Question 1b. Please confirm location and signal type of all 16 inputs. Note if they are not within close proximity to the video wall processor a video distribution will be required.

However none currently existing on your ordering table. If required does the contractor need to provide?

Question 1c. How many sources are required to be visible at one time per video wall?

Answer: 1a. Yes 1b. Yes 1c. up to 16 on both video walls

33. Question: Observation 2. Items 2 & 3 on the order table are QTY:36 video wall displays and ADA approved mounts.

Question 2. During the site survey it was discovered that the required is for one (1) 4x3 video wall (12 total panels) and one (1) 3x3 video wall (9 total panels) for a grand total of only 21 panels. Please confirm if this is the correct quantity desired or should the contractor provide the requested 36?

Answer: 24 Panels are required with 3 spares

34. Question: Observation 3. There is currently no control system requested on the ordering table.

Question 3. Please confirm if contractor needs to provide a control system for ease of control of the video walls. If so, please confirm what size and location control touch panel the contractor should provide?

Answer: The contractor needs to provide a control system for ease of control of the video walls. The control unit should not be bigger than a standard desktop which will be located no more than 50 ft away from the media walls

35. Question: Observation 4. There is currently no equipment rack requested on the order table.

Question 4. Please confirm if the contractor needs to provide this. If so, what style and size does the contractor need to provide.

Answer: The contractor should provide a standard sized equipment rack if using the Spyder or like server.

36. Question: Please confirm that here is a KVM in the IDF.

Answer: There is not a KVM in the IDF, please add that to contractor costs.

37. Question: In order to get feeds from these PCs to the Video Wall Processor, we will need to add VGA Distribution Amplifiers to the PC output (one for the existing KVM and one for the Video Wall feed) We will also need to add a VGA to HDMI converter Is there room in the existing IDF for the VGA DA’s and the VGA-HDMI converters.

Is there room in the existing IDF for the Video Wall Processor and ancillary components (assume we need at least 12 RU) Answer: Please add to contractor costs.

38. Question: We are assuming that the operator at the control Station will have a PC and use VNC to virtually access and control all PCs.

Please confirm.

Answer: The contractor should add a PC to the costs, as the customer is not sure if the PC is proprietary.

39. Question: We understand that there ae (2) HDMI sources:

1 PC

Where will this be located?

How will it be controlled? VNC?

Answer: It will be located near the control center.

40. Question: 1 Cable Receiver:

Please confirm Answer: Correct, with room for a second.

41. Question: Power - Will need 2 circuits per wall - are these available?

Answer: They should be added as cost to the contractor and added to the contract.

42. Question: We don’t know yet what we will need for Power and signal to the control station. It will depend on answers to the above and the final design. But if the cable count is low, would it be acceptable to use an “Over-the-Floor” type solution such as ConnectracGo? They are available in lengths up to 12’.

Answer: Yes.