J-A_-_GCMAC.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

13 Sep 2017

I. Contracting Activity.

Department of the Air Force, Air Combat Command, 9th Contracting Squadron, Beale AFB, CA is the contracting organization responsible for the individual justification for other than full and open competition. The Procuring Contracting Officer is

II. Nature and/or description of the action being processed.

a. This Justification and Approval (J&A) authorizes the use of other than full and open competition procedures for the Department of Defense (DoD) to increase the cost ceiling of performance for contracts FA468617D0001, 0002, 0003, 0004 and 0005 from $48M to $107M, an increase of $59M. The previous MACC contract was awarded 29 Sep 2011 with a ceiling amount of $98M of which only $58M was awarded under that IDIQ, note: When planning the replacement MACC we were averaging ~$8M per year for FY's 11-13. The planning phase for the current GCMACC began in FY13. The current contract ordering ceiling amount was established using historical data from the 2011 MACC annual ordering usage amounts from FY11 - FY13. In addition, total obligation amounts for all construction contracts combined at Beale AFB in FY14/FY15 was $10M and $18M, respectively. The fiscal environment changed unexpectedly in FY16 and FY17; Beale AFB obligated $39M and $49M in construction projects, respectively. The current GCMACC amount was based on information obtained from the previous data in FY14. Currently we anticipate obligating over $80M in construction projects alone for FY18, an increase of 439% compared to FY14 when the planning began for our current MACC. This increase in available funds could not have been reasonably anticipated and as a result, our contracts were not established with the current fiscal budgets in mind. Although this increase will not cover the entire anticipated increase in obligations in FY18, it will minimize the amount of stand alone contracts that will have to be created.

Beale AFB awarded five stand alone contracts totaling $18.3M during FY17 and FY18. There are currently two more stand alone projects that are being worked this FY totaling ~$15.1M. This additional work load has placed a huge burden on an already low manned work section managing workload awarded in previous FY's.

. This increase will allow time to get a new, higher ceiling, GC- MACC in place. The main driver of the early depletion of the current contract ceiling was the unexpected change in the fiscal environment of which was used for ongoing development activities and the funding of numerous Construction Tasking Order (CTO) projects due to failing base infrastructure, necessary facility repairs, and an increase in funding to support the ever expanding missions of t Beale AFB. The new missions on Beale AFB require utility systems far more reliable than the current systems that were in place. The electrical and water distribution systems require substantial upgrades to meet mission needs. These upgrades are currently underway and there are new upgrade projects in the planning phase well beyond the foreseeable years.

This J&A will allow for the following in scope efforts:

1.

b. The current GC-MACC contract is a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The contract was awarded to five contractors via full and open competition to provide a wide range of maintenance, repair, and minor construction projects on Real Property at Beale AFB and satellite areas.

c. Subject contract was awarded with an ordering period from 01 Feb 17 - 31 Jan 22, with a combined contract value at the time of award of $48,000,000.

III. Description of supplies/services required to meet agency needs.

The ceiling increase will allow for the inclusion of expanded infrastructure repair projects and meet other mission partners

Page 3 of 513 Sep 2017 needs. If the ceiling increase is not approved, the current contract ceiling amount will not support the following projected base projects:

a. $

Not having the ability to continue using the existing GCMACC will cause a huge impact on the efficiency to get projects awarded quickly and may push CTO low bid due dates out to 2nd, 3rd, or even 4th quarter, thus putting those planned dollars at risk of being awarded on time. Any delay of meeting low bid due dates will jeopardize confidence for future funds coming to Beale. Not getting enough future funds will impact infrastructure and modernization required to meet and grow Beale AFB's current and future capabilities.

IV. Statutory authority permitting other than full and open competition.

6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

There are currently 5 contractors that hold awards under the GC-MACC. Each contractor posses the necessary skills and abilities to complete various general construction projects to support base operations.

Page 4 of 513 Sep 2017

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

a. A competitive 8(a) source selection was conducted for the original contract award. Sixteen 8(a) companies responded to the sources sought announcement in FedBizOpps, however three of the proposals were received after the proposal due date. Of the remaining 13 acceptable proposals, five 8(a) contractor proposals were determined to be technically acceptable. After completing a Lowest Price Technically Acceptable with Acceptable Past Performance, the Government awarded the GC-MACC contract to North Star Construction, Allright-KOO JV, AMA Diversified Construction, Legend Construction and Nomlaki Technologies whose proposals were determined the Lowest Prices Technically Acceptable and all had Acceptable Past Performance.

b. The Government conducted market research for the original GC-MACC requirement. Market research included a sources sought posting to FedBizOpps with a vendor questionnaire. Eighteen vendors responded to the notice and provided completed questionnaires.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated cost to the Government due to the increase in ceiling value is considered fair and reasonable based on competition, price/cost analysis, technical evaluations, and if necessary negotiations.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

The base contract received significant interest from several vendors. Five contracts were awarded to various vendors based on technical acceptability and lowest price. Further market research was deemed unnecessary at this time since the ceiling increase will only enhance competition amongst existing established contractors. The new task orders are of similar nature as existing task orders and are within the original intent of the base contract.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

If the ceiling of the existing contract is not increased, then a significant burden will be placed on existing staff to create multiple 8(a) sole source awards to potentially the same 8(a) contractors already available through the existing multiple award contract. In addition, using the existing contract will allow for competition and ensure fair and reasonable pricing.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Sixteen contractors responded to the base solicitation, however only 5 vendors were selected for awards based on technical acceptability and lowest price.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Increasing the ceiling of the existing multiple award contract will increase competition. If the ceiling is not increased several of the upcoming projects would need to be solicited as sole source 8(a) awards in order to meet the customer need dates. Construction projects with an estimated value of less than $4M, utilizing 8(a) contractors, must be solicited as sole source. However, the GC-MACC allows for competition amongst all contractors that hold an award regardless of the dollar value. The future MACC contract will be a competitive 8(a) set-aside, and possibly other socioeconomic small businesses and will look to award around 10 contract at a ceiling of about $98M. This will increase competition on future projects and continue to meet Beale's and ACC's Small Business goals.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best

Page 5 of 513 Sep 2017 of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.