PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Cavalier AFS

8 March 2017

11. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management municipal solid waste (msw) collection and recycling services at Cavalier Air Force Station (CAFS), ND. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing

Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document

(OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix

B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR / Quality

Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix

A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.2. Food Waste. Reserved

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the

Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.2. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated

"IDIQ" shall be awarded as Indefinite Delivery/Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.2.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or reposition as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A, Table A-1 for workload data.

1.1.2.2. Ash Collection. The contractor shall accomplish ash collection by using trucks that are leak-proof and covered to prevent windblown ash. Trucks must meet state regulations and federal guidelines for transfer of municipal solid waste ash, as applicable.

1.1.2.3. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

1.1.2.4. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.3. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.4. Route Parameters. The contractor shall propose routes to the base through the County

Road 89 to the CO for acceptance. Collection shall be made between the hours of 0800 and 1530

Monday through Friday, except on federal holidays. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.5. Points of Collection. Collection stations for MSW and recyclable materials are shown in

Appendix B. The contractor shall position bulk containers for customer ease in depositing

MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.6. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.7. Government-Approved Containers. Collection of MSW and recyclable materials in all areas except residential areas shall be from contractor-provided, CO or COR accepted containers, recycling bins or plastic bags. Containers shall meet the base architectural/appearance standards.

1.1.8. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.9. Vehicle Weighing. If the contractor is using vehicles with the ability to weigh materials in real time, the contractor will record collection vehicles’ weights upon entering CAFS and again upon leaving the site. These weights will be reported to the COR and CO within three business days of the last collection each month, broken out by municipal solid waste and recyclables. If vehicles with real time weighing capabilities are not utilized, the contractor will provide estimates using volume-to-weight conversions for refuse and recyclable materials collected each week to the COR and CO within three business days of the last collection each month. Once per quarter, the contractor will be required to verify these estimates by providing weight tickets from a state certified scale before entering CAFS and upon departure. Copies of these tickets will be provided along with the monthly report (para 1.5).

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the sales proceeds. The contractor shall be aware of the DoD and

USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current DoD Strategic Sustainability Performance Plan (SSPP). The DoD SSPP can be found at http://www.denix.osd.mil/sustainability/dod-sspp/.

1.2.1. Materials. The following items shall be recycled: metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard cardboard paperboard, plastics, scrap wood, rags/textile wastes, batteries, tires. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in

Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Base Recycling Center / Material Recovery Facility. The government will provide the contractor use of the base recycling center as shown in Appendix B. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and process recyclables in accordance with buyers specifications. Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing. The QRP shall educate base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR, no later than the fifth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds. The contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers.

1.2.6. Composting. RESERVE

1.2.6.1. Chipping / Debagging. RESERVE

1.2.6.2. Material Placement. RESERVED

1.2.6.3 Windrow Maintenance. RESERVED

1.2.6.4. Disposition. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN

0006 for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense

Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services

Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and

Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance

Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1 No more than 2 Customer

Complaints monthly.

Perform Recyclable Materials Processing in accordance with QRP and USAF SSPP.

1.2 0 Deficiencies permitted.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 Customer

Complaints monthly.

Perform unscheduled collections required by the contracting officer in accordance with paragraph

1.1.

1.1.3.1 0 Deficiencies permitted.

(Delivery order shall not be accepted until all deficiencies are corrected.)

Produce/maintain reports and records 1.5 0 Deficiencies permitted.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions -

Commercial Items, Inspection/Acceptance.

2.3.2.1. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the

CO or COR.

Failure to meet the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Failure to meet the performance threshold for performance objective for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate

Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the

FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste

Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the

Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the

CO, and any other signatures as deemed appropriate, distributed to the functional area and the

Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GENERAL INFORMATION.

3.1. MISSION

The overall Civil Engineer mission at Cavalier AFS is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

3.3. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available

(by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:30 a.m. to 4:30 p.m., Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the

Contractor to work at times other than normal duty hours. When the

Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

3.4. HOLIDAYS & CLOSURES

3.4.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

3.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

3.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

3.6. CONTRACTOR WORK SCHEDULE

3.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with

Government software.

3.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

3.7. CONTRACT PERSONNEL

3.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor

POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

3.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

3.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

3.9. SECURITY REQUIREMENTS. CAFS is a closed base; therefore, it is required that all contract personnel and vehicles requiring access to the site submit the proper paperwork. A Site

Access Request (SAR) will be submitted to the CO or COR and filed with the Law Enforcement office at CAFS. The SAR will list all personnel and vehicles requiring access to the site. The

SAR is valid for ninety (90) days and must be resubmitted every 90 days by the contractor. The paperwork is required one week prior to the date that access is requested or one week before the previous SAR expires. Once certified, an electronic copy with the expiration date clearly marked on the form will be returned to the contractor. A copy will be maintained at the main gate for access to the site. If valid paperwork is not on file, the contractor will not be allowed access to the installation.

3.9.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

3.9.2. Main Base Access. Current security access restrictions at Cavalier AFS Main Gate require all contractor vehicles which are the size of a standard bread delivery truck or larger enter through the Main Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever changing security procedures.

3.9.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the

CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the

Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

3.9.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES

Security Manager on established security requirements and procedures as stipulated in Air Force

Policy Directive (AFPD 31-1, Integrated Defense).

3.9.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security

Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

3.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

3.9.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

3.9.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

3.9.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency

Check (NAC) for the performance of their duties, shall complete an Electronic Personnel

Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies

(original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.

For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES Security Manager.

3.9.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The

Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

3.9.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee

NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

3.9.5.3. Access Revocation. The Cavalier AFS Installation Commander reserves the right to deny restricted area entry to any contractor employee whose NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

3.9.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

3.9.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Cavalier AFS.

3.9.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.9.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

3.9.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.9.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

3.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

3.11. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

3.12. MULTI-FUNCTIONAL TEAM.

The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

3.13. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

3.14. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. CLINS

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM/

CLIN

REF

NAME ANNUAL

ESTIMATED

QUANTITIY

X001 Municipal Solid Waste 55

Tons

X002 Mixed Recyclables 35 Tons

X003 Mixed Scrap Metal 13 Tons

X004 Used Oil Filters 5 Drums

X005 Unscheduled Pickups 2 Each

X006 Special Event Container Placements 2 Each

X007 Container Relocations 5 Each

ONE WAY

Distance To Disposal / Incinerator Site 20 Miles

Distance To Recyclable Processing Center 80 Miles

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION

LOCATION

SIZE

FREQUENCY

Commercial Area Refuse

Buildings: 830, 708, 707, 720 &

6 x 4CY dumpsters (1 per building and 2 at B830)

Weekly

Power Plant Refuse

Building 820 1 x 4CY Dumpster Monthly

Crushed Oil Filter Disposal

Building 700 55 Gallon Drum As needed

Scrap Metal Recycling

Buildings: 730 &

3 x 4CY at B730

1 x 4 CY at B820 As needed

Commercial Area Recycling

400 Car Parking Lot

3CY for each material or larger if comingled

Monthly

Base Recycling Buildings: 707, 708 & 720

Residential Recycling Bins Monthly

APPENDIX B MAPS AND/OR SITE PLANS

Site Map

BID SCHEDULE

BASIC YEAR

CONTRACT

LINE ITEM

NO. (CLIN) SUPPLIES/SERVICE QTY UNIT

UNIT

PRICE

AMOUNT

0001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste

Management services at Cavalier AFS for the period 01 Oct 2017 – 30 Sep 2018 in accordance with the Performance-based

Work Statement (PWS) dated. This CLIN is not separately priced; the requirement of this CLIN applies to all subsequent

CLINS (0001AA-0001AF)

0001AA Municipal Solid Waste Collection – Base (PWS 1.1.1.1)

12 MO

0001AB Recyclable Collection – Base

(PWS 1.1.1.3)

12 MO

0001AC Mixed Scrap Metal – 4 Cubic Yard

Container (PWS 1.2.1.1)

15 EA

0001AD Oil Filters - 55 Gallon Drum (PWS

1.1.2.2)

8 EA

0001AE Unscheduled Items Pick-up and

Special Events

(PWS 1.1.3.1)

04 EA

0001AF Landfill Tipping Fees

(PWS 1.5)

55 Tons

1001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste

Management services at Cavalier AFS for the period 01 Oct 2018 – 30 Sep 2019 in accordance with the Performance-based

Work Statement (PWS) dated. This CLIN is not separately priced; the requirement of this CLIN applies to all subsequent

CLINS (1001AA-1001AF)

1001AA Municipal Solid Waste Collection – Base

(PWS 1.1.1.1)

12 MO

1001AB Recyclable Collection – Base

(PWS 1.1.1.3)

12 MO

1001AC Mixed Scrap Metal – 4 Cubic Yard 15 EA

Container (PWS 1.2.1.1) 1001AD Oil Filters - 55 Gallon Drum (PWS

1001AE Unscheduled Items Pick-up and

(PWS 1.1.3.1)

04 EA

1001AF Landfill Tipping Fees

(PWS 1.5)

55 Tons

2001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste

Management services at Cavalier AFS for the period 01 Oct 2019 – 30 Sep 2020 in accordance with the Performance-based

Work Statement (PWS). This CLIN is not separately priced; the requirement of this

CLIN applies to all subsequent CLINS

(2001AA-2001AF)

2001AA Municipal Solid Waste Collection –

(PWS 1.1.1.1)

12 MO

2001AB Recyclable Collection – Base

(PWS 1.1.1.3)

12 MO

2001AC Mixed Scrap Metal – 4 Cubic Yard Container (PWS 1.2.1.1)

15 EA

2001AD Oil Filters - 55 Gallon Drum (PWS

2001AE Unscheduled Items Pick-up and

(PWS 1.1.3.1)

04 EA

2001AF Landfill Tipping Fees

(PWS 1.5)

55 Tons

3001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste

Management services at Cavalier AFS for the period 01 Oct 2020 – 30 Sep 2021 in accordance with the Performance-based

Work Statement (PWS). This CLIN is not separately priced; the requirement of this

(3001AA-3001AF)

3001AA Municipal Solid Waste Collection –

12 MO

(PWS 1.1.1.1)

3001AB Recyclable Collection – Base

(PWS 1.1.1.3)

12 MO

3001AC Mixed Scrap Metal – 4 Cubic Yard Container (PWS 1.2.1.1)

15 EA

3001AD Oil Filters - 55 Gallon Drum (PWS

3001AE Unscheduled Items Pick-up and

(PWS 1.1.3.1)

04 EA

3001AF Landfill Tipping Fees

(PWS 1.5)

55 Tons

4001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste

Management services at Cavalier AFS for the period 01 Oct 2021 – 30 Sep 2022 in accordance with the Performance-based

Work Statement (PWS). This CLIN is not separately priced; the requirement of this

(4001AA-4001AF)

4001AA Municipal Solid Waste Collection –

(PWS 1.1.1.1)

12 MO

4001AB Recyclable Collection – Base

(PWS 1.1.1.3)

12 MO

4001AC Mixed Scrap Metal – 4 Cubic Yard Container (PWS 1.2.1.1)

15 EA

4001AD Oil Filters - 55 Gallon Drum (PWS

4001AE Unscheduled Items Pick-up and

(PWS 1.1.3.1)

04 EA

4001AF Landfill Tipping Fees

(PWS 1.5)

55 Tons

TOTAL CLINS: 0001-4001AF:

NOTE: CONTRACTING OFFICERS SHALL NOT DEVIATE FROM THIS SCHEDULE

WITHOUT AFIMSC APPROVAL. A STANDARDIZED CLIN STRUCTURE IS CRITICAL

FOR AF ACTIVITY MANAGEMENT PLANS IN ORDER TO PROVIDE FULL COST

VISIBILITY.

INSERT THE FOLLOWING ON SF 1449 CONTINUATION SHEET PRICING SCHEDULE

(BLOCKS 19 THROUGH 24)