PWS_Oil_Wat-2015.pdf

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, CLEANING & MAINTENANCE OF

OIL/WATER SEPARATOR SYSTEMS,

GRIT CHAMBERS, GREASE TRAPS,

USED VEGETABLE OIL AND

MOWING/TILLING/MONITORING/SAMPLING

OF

LAND TREATMENT FACILITY.

Grand Forks A.F.B., North Dakota

30 April 2015

DESCRIPTION OF SERVICES

FOR

INSPECTION, CLEANING AND MAINTENANCE OF OIL/WATER SEPARATOR

SYSTEMS,

GRIT CHAMBERS, GREASE TRAPS AND

MOWING/TILLING/MONITORING/SAMPLING OF LAND TREATMENT FACILITY.

1. BASIC SERVICES. The contractor shall inspect, test, clean, repair, and maintain oil/water separator (OWS) systems, grit chambers, grease traps and collect/dispose of used vegetable cooking oil at Grand Forks Air Force Base (GFAFB), North Dakota. Additionally the contractor shall mow/till/monitor and sample the Land Treatment Facility during the growing season (May-

Sept).

1.1. SPECIFICATIONS AND DESCRIPTION OF WORK. The contractor shall provide all management, labor, equipment, tools and supplies necessary to inspect, clean, repair, and maintain oil/water separator systems, grit chambers, vegetable oil and grease traps, at Grand

Forks AFB, North Dakota. Work shall comply with government and commercial standards and be in accordance with all Federal, State, and local regulations. The estimated quantities of work are listed in Appendix B, titled Workload Estimates. The contractor shall submit reports and documentation as identified throughout this Performance Work Statement (PWS).

1.2. OIL/WATER SEPARATOR SYSTEMS/GRIT CHAMBERS.

1.2.1. Inspection: The Contractor shall inspect all devices listed in Appendix B according to the frequency given for each device. The contractor shall use an American Petroleum Institute (API) calibrated stick, with a detection paste such as Color Cut, for measuring the thickness of fluids and sludges in each chamber. Based on the inspections, Contractor shall submit an inspection report to include device location, device type, device condition, service recommendations, and all items inspected for each device. Service recommendations shall include cleaning and repair recommendations. The Contractor shall submit all inspection reports to the COR within 14 days the completion of an inspection event.

1.2.2. Sampling & Analysis. Prior to pumping and cleaning each OWS and Grit Chamber, the

Contractor shall take adequate, representative samples of each device (one (1) liquid and one (1) solids), and upon the COR’s request, split the samples with the COR. The Contractor shall have his samples analyzed by an independent NDDH certified lab for the parameters identified in

Appendix C. If an OWS is associated with a Underground Storage Tank (UST) which is a product recovery tank, the UST contents must be sampled also. The COR may waive the sampling and testing requirement if the contents are not suspected to be hazardous based on previous test results or activities that contribute to the waste stream. No OWS or Grit Chamber shall be pumped or cleaned until the sampling results have been received and authorization has been given by the COR.

a. Methods. The sampling methods and test equipment used shall conform to procedures described in Test Methods for the Evaluation of Solid Waste, Physical/Chemical Methods, SW-

846, (latest edition) or Standard Test Methods for Chlorine In Used Petroleum Products, ASTM

Method D 5384-95.

b. Bottles. All bottles used for sampling must be laboratory furnished specifically for each sample taken. Each shall have Quality Assurance/Quality Control trip blanks (Sterile bottle that will accompany and come in contact with every environment and substance that sample bottle does, for laboratory comparison) that accompany sample bottles in their entirety from laboratory to sample site and back to laboratory. No samples are to be taken without the proper trip blanks.

All sample bottles with trip blanks shall be ordered only when a sample is requested to prevent analysis inaccuracies and or false readings.

c. Bottle Labels. Labels shall be legible and securely attached to each sample bottle.

Label information shall include not less than: Device number, date and time sample was collected, and sample identification number. A laboratory-provided Chain of Custody form and

QA/QC trip blanks shall accompany all samples collected.

d. Parameters. Contractor shall have the analysis identified in Appendix C performed on all samples:

e. Results Reporting. All test results, Chain of Custodies, and EPA hazardous waste numbers (if applicable), shall be included in a Sampling Results Report and submitted to the

COR within 30 days after sampling.

1.3. OWS & GRIT CHAMBER CLEANING. An OWS or Grit Chamber may be cleaned after the COR has reviewed the service recommendations and sampling results, and has approved the cleaning process to commence. The liquids resulting from the cleaning process shall be appropriately handled and disposed based on the characteristics of the original liquid/solid in the device.

1.3.1. OWS & Grit Chamber Waste Handling: Non Hazardous Waste.

1.3.1.1. Liquid Waste.

a. Water. Non Hazardous water that has no visible sheen will be pumped out, then transported and discharged into the base’s sanitary sewer by the Contractor. Upon COR approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen. When requested by COR, during discharge of non-hazardous water, the

Contractor must provide a one gallon sample from the last one third of discharge. The truck(s) used for water transport shall be marked as such and shall not be used for any other materials.

b. Petroleum Contaminated Water. Water that is contaminated with petroleum shall have the sheen removed by padding, filtration, etc. and then be transported to the sanitary sewer location at facility number 6245. Upon COR and/or Civil Engineering/Environmental approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen.

c. Petroleum Products. The Contractor will transport recovered non-hazardous petroleum products off-site as off-specification oil to an EPA approved used oil burner owner/operator. The contractor shall submit to the COR within 7 days a record for each shipment of used oil. These records may take the form of a log, invoice, manifest, bill of lading, or other shipping document. Records for each shipment shall include the following information:

1. The name and address of the transporter

2. The name and address of the burner owner/operator

3. The EPA identification number of the transporter

4. The EPA identification number of the burner owner/operator

5. The quantity of used oil shipped

6. The date of shipment

Before the contractor transports the first load of used oil to a burner owner/operator, the contractor will provide to the Contracting Officer a one time written and signed notice from the burner owner/operator certifying that:

1. The burner owner/operator has notified EPA stating the location and general description of the used oil management activities; and

2. The burner owner/operator will burn the used oil only in an industrial furnace or boiler identified in 40 CFR 279.61(a).

1.3.1.2. Solid Waste.

a. Sludges/Solids/Grit Removal and Disposition. Contractor shall contact COR prior to disposal of solids for land treatment facility access and location to spread waste. The contractor shall spread non-hazardous solids on the base’s land treatment facility in an even lift not greater than 4 inches in depth. The contractor shall then till the solids into the underlying soil after every load.

1.3.2. Hazardous Waste Handling. The Contractor shall comply with all applicable requirements of Grand Forks AFB Hazardous Waste Management Plan (HWMP), 319 ARW

Plan 7042-04. The Grand Forks AFB HWMP can be reviewed at the Grand Forks AFB

Environmental Element, 319 CES/CEIE office. Contractor shall transport hazardous waste, as defined in 40 CFR 261, or as defined by applicable State and local regulations, to the designated storage area at Grand Forks AFB, ND. All containers used to accumulate, store, or transport hazardous waste shall be new and unused or certified reconditioned that must have the appropriate U.N. certification and are marked with appropriate information showing they conform to U.N. and DOT standards. All containers shall be free of rust and dents. Containers larger than 55 gallons shall not be used. All containers will be inspected by designated storage area personnel and 319 CES/CEIE prior to turn in to the designated storage area for disposal.

Waste in unacceptable containers, judged by designated storage area personnel or 319

CES/CEIC, shall be re-packed or transferred to appropriate containers by the Contractor at no expense to the Government. The designated storage area will not accept waste that is not properly containerized. Contractor will weigh all drums of hazardous waste prior to turning in.

Scales will be made available for the Contractor to use. All hazardous waste shall be properly containerized, accumulated, and stored prior to turn in. Disposal costs of hazardous waste will be funded by Grand Forks AFB. The Contractor must coordinate with 319 CES/CEIC prior to accumulation, storage and transportation of hazardous waste. The Contractor shall not combine petroleum, non-hazardous waste, and hazardous waste together or any combination thereof.

1.3.3. Cleaning of Walls, Ceilings, and Floors. Once the waste has been pumped out, contractor shall remove all remaining sludge and debris. Walls, ceilings, and floors shall be scrubbed or pressure washed if needed to remove debris. The contractor shall obtain water for the execution of this contract at facility 328 or alternate location as directed by COR. If a hydrant is used the contractor shall use a contractor provided backflow preventer.

1.3.4. Returning Device to Operational Condition. Contractor shall refill appropriate devices with a sufficient amount of water to ensure immediate unit operability following waste removal and cleaning.

1.4. ALTERNATE REMOVAL, CLEANING, AND DISPOSAL. The Contractor may submit a cleaning and disposal plan to the Contracting Officer for review and approval that differs from that which has been stated previously in this section. The submitted plan may make use of specialized equipment or unique methods available to the Contractor but shall not incur any additional cost to the government.

1.5. MAINTENANCE & REPAIR OF OWS & GRIT CHAMBERS. N/A

1.6. Records and Disposition. The contractor shall provide a monthly report to the COR detailing all work accomplished during the month. All reports shall be submitted by the 5 th workday of each following month. Contractors will comply with the Privacy Act of 1974 (the

Act) and AFI 33-332, the Air Force Privacy and Civil Liberties Program and the agency rules and regulations issued under the Act in the design, development or operation of any system of records. Operation of a system means performance of any of the activities associated with maintaining the system of records, including the collection, use and dissemination of personal information. Systems of Records on individuals are defined as a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol or other identification unique to the individual. The Functional

Area Records Manager (FARM) will attend COR scheduled Records Management Orientation

Training conducted by the Base Records Manager. All records generated during the performance of a contract for outsourced functions are considered to be government records and will be turned over to the government upon termination of the contract. Contractor generated electronic records created and maintained in performance of the contract will be maintained in the command approved and certified Records Management Application (RMA). Electronic records returned to the government after execution of their contract will be in the authorized RMA and electronic media as specified in the PWS.

1.6.1. Records are considered to be all books, papers, maps, photographs, machine-readable materials or other documentary materials, regardless of physical form or characteristics, made or received by any agency of the US government under federal laws, or in connection with the transactions of public business, and preserved or appropriate for preservation by an agency, or its legitimate successor, as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government or because of the informational value of data in them. This includes all electronic records which must meet the requirements of

DODSTD5015.2.

1.6.2. Contractors performing outsourced functions will comply with the following

Publications, as applicable:

AFMAN 37-139, Records Disposition Schedule. (AFMAN 33-339 will replace AFMAN 37-

139 upon publication).

AFI 33-322, AF Records Management Program.

AFMAN 37-123, Management of Records. (AFMAN 33-323 will replace AFMAN 37-123 upon publication).

DoD 5400.7/AF Sup 1, DoD Freedom of Information Act Program.

AFI 33-332, Air Force Privacy Act Program.

AFI 37-138, Records Disposition--Procedures and Responsibilities. (AFI 33-338 will replace

AFI 37-138 upon publication).

DODSTD5015.2, Department of Defense Design Criteria Standard for Records Management

Applications Functional Baseline Requirements.

Title 44, U.S.C. Chapters 29 (Records Management by the Archivist of the US and by the

Administrator of General Services).

Title 44, Chapter 31 (Records Management by Federal Agencies) 3101-3107 (Federal Records

Act of 1950).

Title 44, Chapter 33 (Disposal of Records 3301-3314).

Title 36 (Code of Federal Regulations), Chapter XII (National Archives and Records

Administration, Subchapter B, Records Management).

41 CFR, Chapter 201 (Federal Information Resources Management Regulation (FIRMR)).

Title 8, GAO Policy & Procedures Manual for Guidance of Federal Agencies, Records

Management.

Circular A-130, 25 Jun 93, OMB, Federal Information Resource Management (A-130) Revision.

Title 18 U.S.C. 2071, Concealment, Removal or Mutilation of Records.

DOD Directive 5015.2, Records Management Program.

1.6.3. Forms prescribed. AMC Form 14, Office of Record Staff Assistance Visit Report, is available electronically on the AMC Forms web site.

1.7. GREASE TRAPS.

1.7.1. Service. The Contractor shall service all Grease Traps listed in Appendix B according to the frequency given for each device. Based on the servicing, Contractor shall submit an service/inspection report to include device location, device type, device condition, any service/maintenance recommendations, and all items inspected for each device. The Contractor shall submit all reports to the COR within 14 days the completion of the service event.

1.7.2. Cleaning. Pump out all grease and residues from trap; remove waste build up from trap or pit walls and all associated equipment within the pit. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or recharge water must be higher than lower inlets. Clear all obstructions in inlet/outlet pipes to ensure unrestricted flow followed by treatment of live bacteria. The Contractor shall use live vegetative bacteria in floor drains, and grease traps during the performance of this contract.

These bacteria must not contain solvents, de-greasers, or spore forming bacteria. The product must be certified non-toxic, non-corrosive, non-caustic, and free from Pseudomonas aeruginosa and Salmonella. The bacteria used must have been tested and approved for use by the North

Dakota Department of Health. Transport all materials from grease traps to an approved off-base storage facility. Maintenance of traps and lines shall include, but is not limited to, routing, pumping, and cleaning to provide clean, free-running grease trap systems. The Contractor shall respond within 24 hours after being notified by the Contracting Officer or COR of a problem in a building, grease trap, or associated line maintained under this contract. Contractor shall submit a cleaning report to COR within 14 days of cleaning. Performance shall be in strict accordance with the standards herein and all current local, state and federal regulations.

1.8 Collect and Dispose of Used (cooking) Vegetable Oil

1.8.1. Collection and Disposal. Contractor shall collect and dispose of used vegetable oil from government provided 300 gallon cooking grease containers with secondary containment quarterly. Contractor shall ensure containers are functional and clean, contractor shall immediately clean any spilled grease during the collection process. Contractor shall respond to service containers within 24 hours of notification by the government that additional collection and disposal is required. (See 1.11)

1.9. MAINTENANCE & REPAIR GREASE TRAPS. N/A

1.10. SPILLS. The Contractor is solely responsible for immediate (24 hour) containment, cleanup, and disposal of any spills occurring in the performance of this contract. Any damage, to include contaminated soil shall be the responsibility of the contractor to repair and/or remediate. Any site where a spill occurs shall be returned to its original condition. All costs incurred by the contractor due to the result of a spill shall be the contractor’s responsibility. In the event of a spill on Grand Forks AFB of any materials involved in this contract, the

Contractor must immediately notify the Grand Forks AFB Fire Department by dialing 911 on any on-base phone or (701) 747-6304 from any commercial phone. Contractor shall also notify the Contracting Officer. The Contractor should be prepared to give the following information:

1. Contractor’s name

2. Location of spill

3. Number of injured persons and nature of injuries (if applicable)

4. Substance spilled

5. Source of spill

6. Approximate quantity of spill and current rate of spilling

7. Cause and time of spill

8. Extent spill has traveled

9. Waters which might be affected

10. Any action underway to confine or cleanup the spill.

Spills and subsequent cleanup materials (including soils) as a result from the materials removed during the performance of this contract are to be transported to the LTF for treatment.

Any spills and associated cleanup materials and contaminated soils generated by the contractor

(e.g. hydraulic oil or fuel) must be removed from the site and transported off base to an acceptable facility for treatment or disposal at the contractor’s expense. The contractor must restore any and all affected areas to original condition at the contractor’s expense.

1.11. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of Base regulations as well as the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances.

1.12 LAND TREATMENT FACILITY MAINTENANCE, MONITORING AND

REPORTING.

This PWS contract defines the scope of a full range of environmental operations and services activities necessary to meet Air Force and other customer requirements. This PWS defines requirements for the Contractor to conduct Long-Term Monitoring (LTM) and Long-Term

Operations (LTO), and evaluation in-place systems at the Landfill Treatment Facility (LTF) as assigned and pursuant to applicable federal, state and local regulatory guidance.

The scope of this contract includes support necessary for groundwater and soil sample collection, analysis, testing, monthly grounds maintenance/tilling (June-Sept) and final reporting on the Landfill Treatment Facility (LTF) at Grand Forks AFB, ND. Specifically, the Contractor shall perform each sampling event in the fall season (i.e., October) of each year. During each event, the Contractor shall collect one groundwater sample at each of nine (9) monitoring wells and collect seventeen (17) soil samples in accordance with the Base permit. The Contractor shall conduct monthly (Mow) general grounds maintenance at Grand Forks AFB's LTF and till petroleum-contaminated soils (PCSs) in accordance with the Statement of Work and current

Grand Forks AFB Land Treatment Permit #SWMF-0344. The Contractor shall be responsible for the maintenance, monitoring, and evaluation of in-place remedial systems at the LTF. The

LTF is located northwest of the Alert Ramp on the west side of the Base. The boundaries of the

LTF are designated by the berms situated along the west, north and east. The south boundary is defined by the southern edge of the access road entering the site.

The Contractor shall perform all sampling activities in the fall season time frame (i.e., October).

Additionally, the Contractor shall prepare and submit a draft Annual LTF Report to COR by 31

December for work performed in that calendar year, after which a final Annual LTF Report shall be prepared and submitted to the COR no later than 14 February to ensure timely submittal to the North Dakota Department of Health (NDDH) by 28 February of each year.

1.12.1 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air

Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters;

Executive Orders (EOs); American Petroleum Institute (API) Codes; National Association of

Corrosion Engineers (NACE); National Fire Protection Agency (NFPA); Steel Structures and

Painting Counsel (SSPC); National Electrical Code (NEC); Uniform Fire Code (UFC); including all changes and amendments in effect on the date of issuance of this contract. It is the

Contractor's responsibility to identify and comply with all applicable requirements. In addition, the Contractor shall refer to the current versions of the Department of Defense (DoD) Policy and

Guidelines for Acquisitions Involving Environmental Sampling or Testing. The following Base-specific documents shall be provided:

• Grand Forks AFB Solid Waste Management Facility Permit #0344 dated October 23, 2008.

• North Dakota Administrative Code (NDAC) Chapter 33-20-09, '"Land Treatment Provisions", Dec 1992.

1.12.2 HAZARDOUS MATERIALS

In the event the Contractor purchases a product that meets the tracking requirements of the

Emergency Planning and Community Right-to-Know Act (EPCRA), or its state or local equivalent, or any hazardous material, the Contractor shall provide the appropriate installation office and the COR with any details required by them to accomplish tracking as soon as the acquired products are brought onto a government installation.

1.12.3 POLLUTION PREVENTION

The Contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

1.12.4 SOIL AND GROUND WATER SAMPLE AND ANALYSIS PLAN

Soil Sampling and Analysis Plan: PCS that has been applied in the LTF for remediation is included in a soil sampling and analysis program. The base has historically taken seventeen (17) soil samples annually in the fall throughout the LTF from various locations within the LTF. Specific locations and quantity of samples from a particular application (project) are determined by the volume of soil associated with a given soil application event and subsequent area after application.

A soil sample consists of a composite from three randomly chosen locations within 10 feet of the designated soil sample location. Soil sample depth will be 4-6 inches below surface. Dedicated plastic scoops and gloves are used to collect each soil sample.

Soil samples are analyzed for the following analytes:

Benzene, toluene, ethyl benzene, and total xylenes (BTEX); method 8021/5035/5030;

Gasoline-range organics (GRO) as total petroleum hydrocarbon (TPH); method

8015B/OA1; and, Diesel-range organics (DRO) as total extractable hydrocarbons (TEH); method

8015B/OA2.

Ground Water Sampling and Analysis Plan: Ground water is monitored annually from nine (9) monitoring wells installed around the LTF perimeter. Ground water levels are measured and water table elevations and well volumes are calculated. Up to three (3) well volumes are removed (less when the monitoring well is purged dry prior to removing the calculated three well volumes) using a dedicated bailer and rope. Ground water appearance (color, foaming, and odor) during purging will be noted and documented on the field sampling form. After purging the monitoring well, field parameters pH, specific conductance, and temperature are measured and recorded.

Ground water samples are collected in the following order and laboratory analyzed for the following:

benzene, toluene, ethyl benzene, and total xylenes (BTEX): method 8021/5030;

gasoline range organics (GRO) as total petroleum hydrocarbons (TPH): method

8015B/OA1;

diesel range organics (DRO) as total extractable hydrocarbons (TEH): method

8051B/OA2.

The contractor and field personnel must be proficient in performing monitoring well and soil sampling and should be trained by other experienced field technicians before initiating sampling procedures.

1.12.5 OPERATIONS/MAINTENANCE

The Contractor shall operate, maintain, monitor, and evaluate in-place remedial systems. Activities include, but are not limited to, groundwater sampling and analysis, soil sampling and analysis, and monitoring.

The Contractor shall coordinate schedule for activities with the COR for all projects prior to initial field work.

The Contractor shall provide Grand Forks AFB with tilling petroleum-contaminated soils and general grounds maintenance at the base's land treatment facility (LTF). The LTF is located northwest of the Alert

Ramp on the west side of the base. The boundaries of the LTF are designated by the berms situated along the west, north and east. The south boundary is defined by the southern edge of the access road entering the site. Odors may become strong while tilling. Therefore, Contractor shall include PPE necessary to work in a modified level D environment. Access to the LTF will be between the regular duty hours of the base

(0730 to 1600) Monday through Friday, excluding federal holidays.

The Contractor shall provide monthly tilling of petroleum-contaminated soils (PCSs) during the growing season (NDAC 33-20-09-02.4.d.). Tilling, in the conventional sense of actually using a garden tiller, can be used to accomplish this task. However, a disc, chisel plow, or some other method approved by 319 CES/CEIE would also be acceptable.

o The existing PCSs, consisting of approximately twenty (20) acres and shall be tilled four (4) times during the growing season. PCSs introduced during the growing season shall be tilled as many times that remain in the growing season.

o Material such as concrete, rebar, wood, or other inert construction debris may be present in some of the PCSs requiring tilling. The Contractor shall remove these materials as they become evident from tilling and properly recycle/dispose of them off base.

Grounds maintenance tasks (mowing) at the LTF shall require the following areas be mowed and maintained four (4) times each year: (growing season, June- Sept). Grounds shall be mowed to not exceed 11”.

o All berms, including the boundary berms and all interior berms;

o Areas not utilized for soil remediation or tilled within the boundaries;

o An additional twelve (12) feet beyond the berms and LTF road;

o A five-foot radius around each of nine monitoring wells (MW); and, o Twelve (12) feet around the gate and entrance sign.

2.0. SERVICE DELIVERY SUMMARY.

Performance Objective PWS Reference Performance Threshold

Comply with government and commercial standards, and Federal, State, and local regulations.

Para. 1.1. Meet standards and regulations 100% of the time.

Submit inspection reports. Para. 1.2.1. 100% compliance

Device sampling. Para. 1.2.2. One liquid and one solid sample from each device, 100% compliance

Submit sampling results report

Para. 1.2.2.e. 100% compliance

Device cleaning. Para. 1.3. OWS & G.C.

Para. 1.7.2 Grease Traps

100% compliance after approval from COR

Provide documentation of device cleaning.

Para. 1.3.3. OWS

Para. 1.7.2 Grease Traps

100% compliance, including top, bottom and side walls of each device

Submit cleaning report. Para. 1.3.3. 100% compliance, monthly to the COR when worked

Waste removal, transportation, and disposal.

Para. 1.3 In 100% compliance with

GFAFB Hazardous Waste

Management Plan, CFR

261, and applicable State and local regulations

Submit record of waste shipment.

Para. 1.3.1.1.c. 100% compliance with all information requested

Containment, cleanup, and disposal of any spills.

Para. 1.10. 24 hour cleanup, 100% compliance

On-call service. Para. 1.11. 100% compliance, begin within 12 hours of notification.

Land Treatment Facility Para1.12.4, Para1.12.5

100% compliance.

Provide required submittals to the COR or Contracting

Officer (As Applicable).

Para. 4.1., 1.12 100% compliance according to time frame given

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide the following equipment, materials, and services.

Facilities: None

Equipment: None

Materials: The Government will provide (upon request) the Contractor all service history and maintenance records available for each device.

Services: The Government will provide reasonable quantities of all electrical power and water in all facilities to be serviced under this contract. The authorized water source is at bldg. 328 or as directed by

COR.

Emergencies: Phone number is 911 for police, fire, and medical emergencies.

4.0. GENERAL INFORMATION.

4.1. SUBMITTALS. The following schedule lists the submittals that shall be submitted to the Contracting

Officer or COR as applicable. Prior to pumping any waste, the Contractor shall be required to submit to the

COR a proposed work schedule to permit Government inspection at the work site while work is in progress.

The proposed work schedule shall include date(s), time(s), and list sequential pumping by facility number(s). The Contractor shall not be allowed to begin work until his work schedule has been approved.

Submittal Description Submittal Time Frame

SUBMITTALS TO CONTRACTING OFFICER

(CO)

Approval of Testing Laboratory ----------------------------- Within 5 days of receipt of award

Certificate of EPA Registration ------------------------------ Within 5 days of receipt of award

Permit to Treat/Dispose/Recycle Waste and Used Oil ---- Within 5 days of receipt of award

DOT License --------------------------------------------------- Within 5 days of receipt of award

Personnel Qualifications -------------------------------------- Within 5 days of receipt of award

Site Safety Plan ------------------------------------------------ Within 5 days of receipt of award

Proof of Insurance Coverage for hazardous transport ---- Within 5 days of receipt of award

SUBMITTALS TO COR

Service Records -------------------------------------------------

As required

Pumping Log --------------------------------------------------- At the end of each month (once pumping begins)

Analytical Laboratory Results for Samples ---------------- 30 days after samples are taken and before pumping can start

Tabular Designation of Waste ------------------------------- 30 days after samples are taken

Inspection Report ---------------------------------------------- Within 14 days after Inspection

Monthly Work report ------------------------------------------ By the 2 nd workday of the following month

Cleaning Report ------------------------------------------------ Within 14 days of cleaning

Used Oil Shipment report ------------------------------------ Within 14 days of shipment

Dipstick Conversion Charts ---------------------------------- Prior to pumping waste

Manufacturer’s Data or Owner’s Manual of Pump Trucks

(states intended design use, capability, and capacity) -----

Sludge and Liquid Quantities Pumped as Certified by

Disposal Facility ----------------------------------------------

Prior to initial pumping of waste and before new equipment is used

14 days after waste disposal

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by

COR(s) to monitor performance to ensure services are received. The government COR will evaluate the contractor’s performance through intermittent on-site inspections, review of records, reports, logs, or by any means IAW the PWS. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates.

4.3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and

Conditions-Commercial Items (May 2015), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. No contract maintenance shall occur during the hours before 7:00 A.M. and not after 5:00 P.M. on Mondays through Fridays, and none on weekends unless approved by the Contracting

Officer or COR.

4.5. Recognized Holidays. The contractor is not responsible to provide normal service on the following days: New Years Day, Martin Luther King Day, President’s Day, Memorial Day, Fourth of July, Labor

Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Emergency services can be expected at any time.

4.6. Security Requirements. Contractor personnel shall apply for a base identification card to be carried while working on GFAFB. All Government properties (identification cards, restricted area badges, and privately owned vehicle (POV) passes shall be returned within 24 hours after employment is terminated. It is the responsibility of contract manager to retrieve, turn in, or report any loss or misuse of such items to the

COR, and Base Pass and Identification office. AFFARS clause 5352.242-9000, Contractor Access to Air

Force Installations, and GFAFB clause 5352.204-1000, Contractor Security Agreement, provide base access and security requirements. In addition, contractors shall follow guidance listed in Appendix I (pass and identification, consent to background checks, vehicle registration and anti-terrorism awareness training).

Work In Controlled/Secured Areas. The contractor will be escorted into controlled secured areas.

4.7. Performance of Services during Crisis Declared by The President and or Secretary of Defense.

4.8. Special Qualifications. Flight line/Base Operations drivers Training. Vehicle operators who will need to perform duties on the airfield shall be required to be flight line authorized. To do this, the Contractor shall obtain AF Form 171’s from the COR, fill out one for each operator, and return to the COR. The operators will then be scheduled for government provided training. Operators will not be allowed to operate equipment on the flight line without this training. Non-trained operators are not a basis for claims or non-performance. Each day, before driving on GFAFB flight line, each contractor vehicle operator shall report to the Chief, Airfield Management, in Bldg. 528, to receive driving instructions and passes as required. The contractor is responsible to ensure all employees posses required licenses for operating all equipment used in execution of this contract.

4.9. Reductions to contract price for non-performed, defective services, or late service. Shall be determined by the contracting officer individually as applicable to each instance at time of occurrence.

5.0 Base Entry Procedures and Airfield Security Requirements:

5.0.1 Special Provisions For Working On or Near the Airfield. By basic definition, all areas within the airfield fence are considered on the airfield. This is a controlled area, and entry can be gained by escort from owner/user of the area or obtaining a flight line badge.

5.0.1.1. Security forces will be included in the contracts Multi-functional Team.

5.0.2. Restricted/Controlled Areas Entry Procedures. Security requirements for Air Force facilities under control of Grand Forks Air Force Base are specific and rigidly enforced. Levels of security include

Restricted and Controlled areas. Differing degrees of security are enforced at each area. Minimum security requirements, common not only to each of these secure areas, are also required for entry onto Grand Forks

AFB. Questions of clarification on locations or procedures for controlled/restricted areas contact Security

Forces at 701 747-4234. These minimum requirements are outlined below.

5.0.2.1. Restricted areas are identified in GFAFBI 31-101 Grand Forks AFB Installation Security

Instructions and include the Command Post (CP) and Mass Parking Area (MPA). Each area is fenced or conspicuously identified by posted signs and red Lines.

5.0.2.2. Controlled areas include many base facilities; only a few of are located within the base aircraft flight-line controlled area. Each of these areas is identified in GFAFBI 31-101 and each is conspicuously identified by posted signs.

5.0.3. Minimum Security Requirements (All Areas Including Base Entry).

5.0.3.1. Visitor Passes: The Commercial Visitor Control Center will issue a SFMIS AF Form 75 (Visitor

Pass) to the contractor and his/her employees upon completion of screening process for the duration of the contact. The screening process involves submitting a AF Form 74 to the contractors sponser. This form will be forwarded by the sponser to Security Forces for processing. The screening process takes time, and the contractor shall visit the Commercial Visitor Control Center prior to expecting base entry to receive required forms and instruction on the application process, to include estimated time of receiving the visitor pass.

5.0.3.2. Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

5.0.3.3. All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

5.0.3.4. Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

5.0.4. Information Protection

5.0.4.1. The security manager for the Sponsoring unit (i.e LRS, CE ect.) will determine individual requirements for contractor personnel to have a background check.

5.0.4.2. If a National NACI is determined to be required by the security manager, the security manager will coordinate the check with the wing Information Security Office.

5.0.5. Anti-Terrorism

5.0.5.1. All contractor employees requiring access to any Federally-controlled facility and logical access to

Federally controlled information systems except for “national security systems” as defined by 44 U.S.C.

3542(b)(2), should be certified in Level 1 Anti Terrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officers Representative (COR) with a copy furnished to the Contracting Officer. The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

5.0.5.2. Unit anti-terrorism managers will be responsible for organizing this level 1 training.

5.0.6 OPSEC

5.0.6.1 General. Contractors who have access to mission critical information require a general knowledge of threats, vulnerabilities and their responsibilities associated with protecting critical information. This is accomplished through initial and annual OPSEC training. Standardized AF OPSEC awareness training located on the AF Advanced Distributed Learning Service (ADLS) is the baseline training required for all personnel. Organization specific training will be provided in addition to this training to ensure all personnel in the Air Force are aware of local threats, vulnerabilities and critical information unique to their duty assignment.

5.0.6.2. OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract.

6.0. APPENDICES.

A. Technical Drawings & Maps

B. Workload Estimates

C. Sampling Parameters

APPENDIX A

Technical Drawings & Maps

APPENDIX B

WORKLOAD ESTIMATES

DEVICE LOCATIONS AND DESCRIPTIONS

Quantities shown do not necessarily represent actual quantities of waste to be removed.

OIL WATER SEPARATORS

BLDG BLDG NAME ID# CONTENTS

INSPECTION

FREQ. EST. CAPACITY REMARKS

303 Refueling Vehicle Shop 303SW OWS Annual 270 Liquid Levels Installed

310 Auto Hobby Shop 310E OWS Annual 10

314 Comm. Sq 314 OWS Annual 4,850

416 Transportation 416SE OWS Annual 940 Liquid Levels Installed

423 Lox Avenue (North End) 423 OWS Annual 2500 402N

427 Lox Avenue (South End) 427SE OWS Annual 2500 402S

501 POL Pump house 501NW OWS Annual 2500

580 Refueling Vehicle Shop 580 OWS Annual 5000

605 Aircraft Hangar 605E OWS Annual 12,000

607 Aircraft Maint. Shop 607SE OWS Annual 2,300

633 Fire Department 633 OWS Annual 500 Small Bay

613 Aircraft Hanger 613S OWS Annual 2,200

649 3-Bay Hangar 649NE OWS Annual 11,000

661 AGE 661E OWS Annual 5000

668 Aircraft Hangar 668N OWS Annual 2,200 Services 600 and 602

701 MSA Entry 701 OWS Annual 52,000

737 Missile Maintenance 737SE OWS Annual 2,500

822 Turtle River Outfall 822 OWS Annual 51,000

981 Eielson School 981 OWS Annual 54,000

982 Main Gate 982 OWS Annual 51,000

GRIT CHAMBERS

FREQ. EST. CAPACITY REMARKS

304 Security Forces 304 Grit

Chamber Annual 10

310 Auto Hobby Shop 310S Grit

Chamber Annual 450

310 Auto Hobby Shop 310W Grit

Chamber Annual 150 Two Chambers

Power Production 412N

Grit Chamber Annual 90

Power Production 412S

Grit Chamber Annual 90

415 Transportation 415 Grit

Chamber Annual 70

435 Vehicle Service 435 Grit

Chamber Annual 100

Field Training Facility 513E

Grit Chamber Annual 2,900

Roads & Grounds 522NE

Grit Chamber Annual 540

523 Maintenance 523 Grit

Chamber Annual 540

Roads & Grounds 524

Grit Chamber Annual 300

Outdoor wash area for equipment

525 Heated Parking 525W Grit

Chamber Annual 300

633 Fire Station 633 Grit

Chamber Annual 15 Two Chambers/No drawing available.

557 Power Pro 557SE Grit

Chamber Annual 6,700 OWS converted to Grit Chamber

Structural

Maintenance 622N Grit Chamber Annual 3,600

657 Fire Station 657N Grit

Chamber Annual 2,400

664 Pump House 664E Grit

Chamber Annual 2,400

664 Pump House 664W Grit

Chamber Annual 2,700

761 Storage 761 Grit

Chamber Annual 1,000 OWS converted to Grit Chamber

GREASE TRAPS

SERVICE

FREQ. EST. CAPACITY REMARKS

105 Burger King 105 Grease Trap Quarterly 1000 In drive thru lane

118 Club/JR Rockers 118 Grease Trap Quarterly

In Grass area Ft/Bldg

315 Airey Dining Facility 315 Grease Trap Quarterly

In

Basement

811 Golf Course 811 Grease Trap Quarterly 50 Kitchen

202 Bowling Center 202 Grease Trap Quarterly 50 Kitchen

UST's CONNECTED TO OWS's

FREQ. EST. CAPACITY REMARKS

314 Comm. Sq 314 Waste Oil Annual 1,000

580 Refueling Vehicle Shop 580 Waste Oil Annual 7,000

605 Aircraft Wash Rack 605E Waste Oil Annual 1,500

649 3-Bay Hangar 649NE Waste Oil Annual 9,000

661 AGE 661E Waste Oil Annual 500

737 Missile Maintenance 737SE Waste Oil Annual 2,500

AFFF/SPCC TANKS

FREQ. CAPACITY REMARKS

580 Refueling Vehicle Shop 580AFFF AFFF Annual 10,000

605 Aircraft Wash Rack 605 AFFF AFFF Annual 200,000

649 3-Bay Hangar 649AFFF AFFF Annual 200,000

501 POL Pumphouse 501-6 SPCC Annual 10,000

402 Truck Off-Load Area 402-2 SPCC Annual 10,000

402 Truck Off-Load Area 402-1 SPCC Annual 10,000

Used Vegetable Oil (V/Oil)

FREQ. CAPACITY REMARKS

811 Golf Course 811 Used V/Oil Quarterly 300

118 Club/JR Rockers 118 Used V/Oil Quarterly 300

315 Dining Hall 315 Used V/Oil Quarterly 300

105 Burger King 105 Used V/Oil Quarterly 300

202 Dakota Lanes 202 Used V/Oil Quarterly 300

Land Treatment Facility (LTF) Mowing/Tilling/Sampling and

Analysis.

BLDG BLDG NAME ID# TASK

FREQ. CAPACITY REMARKS

LTF Land Treatment

Facility

LTF Mowing Monthly 20 Acres Growing

Season June-

Sept

LTF Land Treatment

Facility

LTF Tilling Monthly 20 Acres Growing

Season June-

Sept

LTF Land Treatment

Facility

LTF Ground

Water

Sampling

Annual 9

Monitoring

Wells

Samples taken in October

LTF Land Treatment

Facility

LTF Soil

Sampling

Annual 17 Soil

Samples

Samples taken in October

LTF Land Treatment

Facility

LTF Annual

Report

Annual Draft and

Final

APPENDIX C

OWS SAMPLING PARAMETERS

The following is a list of items that must be tested for on all samples.

RCRA HEAVY METALS. The following items will be tested: Arsenic, Barium, Cadmium, Chromium, Lead, Mercury, Selenium, and Silver

TEST METHOD. The test method for these items shall be Toxicity Characteristics Leeching Protocol

(TCLP).

VOLITILE ORGANIC COMPOUNDS (VOC’s). The following items will be tested:

Chloroethane

Chloromethane

Bromomethane

Dichlorodifluoromethane

Vinyl Chloride

Methylene Chloride

Trichlorofluoromethane

1, 1-Dichloroethene

1, 1-Dichloroethane trans-1, 2 – Dichloroethene

Chloroform

1, 2-Dichloroethene

1, 1, 1, - Trichloroethane

Carbon Tetrachloride

Bromodichloromethane

1, 2 – Dichloropropane trans – 1, 3 – Dichloropropene

Trichloroethene

Chlorodibromoethane

1, 1, 2, - Trichloroethane cis – 1, 3 – Dichloropropene

Bromoform

1, 1, 2, 2 – Tetrachloroethene

Tetrachloroethene

Chlorobenzene

Benzene

Toluene

Ethyl Benzene

1, 2 – Dichlorobenzene

1, 3 – Dichlorobenzene

1, 4 – Dichlorobenzene cis – 1, 2 – Dichloroethene

1,3 – Dichloropropane

1, 2, 3 – Trichloropropane

Allyl Chloride

1, 2 – Dibromoethane

Methyl Ethyl Ketone

Methyl Isobutyl Ketone

Tetrahydrofuran m-Xylene and p-Xylene o-Xylene

Cumene

1, 1, 1, 2 – Tetrachloroethane

1, 1 – Dichloropropene

Dichlorofluoromethane

Trichlorotrifluoroetane

Ethyl Ether

Acetone

Dibromomethane

2, 2 – Dichloropropane

Bromochloromethane

Methyl tert-butyl Ether

Styrene n- Propylbenzene

Bromobenzene

2 – Chlorotoluene

1, 3, 5 – Trimethylbenzene

4 – Chlorotoluene t – Butylbenzene

1, 2, 4 – Trimethylbenzene sec – Butylbenzene p – Isopropyltoluene n – Butylbenzene

1, 2 – Dibromo – 3 – chloropropane

1, 2, 4 – Trichlorobenzene

Hexachlorobutadiene

Naphthalene

1, 2, 3 - Trichlorobenzene

TEST METHOD. The test method for these items shall be SW 8021.

Reactive Sulphides

Reactive Cyanides

TEST METHOD. The test method for these items shall be Gas Chromatograph Purge &

Trap.