Catholic_Coordinator_SOW.doc

PERFORMANCE WORK STATEMENT

Catholic Religious Education Coordinator

1. Contract Position Title: Catholic Religious Education (RE) Coordinator

2. Scope of Responsibilities: The Catholic RE Coordinator is the administrator of the Catholic religious programs at Grand Forks AFB. Responsibilities include planning and coordinating the religious education programs including, but not limited to: religious education, discipleship, Vacation Bible School, children’s ministries, youth ministries and adult ministries. These responsibilities must be coordinated through the Catholic Priest.

3. Education and Experience Requirement. The Catholic RE coordinator must:

3.1 Have at least 1 year minimum experience coordinating or conducting a Catholic Religious Education program.

3.2 Have good planning and coordinating skills, to include familiarity with Microsoft Office applications (Excel, Word, PowerPoint and Outlook).

3.3 Provide a resume with academics and work related references within 7 business days upon request.

3.4 The contractor must submit and favorably pass the background check application to the Catholic Chaplain according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Check, within 5 days after receipt of award. This requirement includes Federal NACI, State and Installation Records Checks. All checks will be initiated and tracked by the 319 ABW/HC staff. Because of public law and DoD 1402.5 regarding contractors that work with children under the age of 18, contractor must favorably pass all background checks; inability to do so will invalidate this contract.

4. General Responsibilities. The Catholic RE coordinator shall:

4.1 Ensure proper Facility utilization, to include:

4.1.1 Reserving chapel facilities for all religious education programs, functions, and events with the Chapel Facility Manager.

4.1.2 Unlocking facilities before classes/activities and securing facilities afterwards.

4.1.3 Ensuring all required equipment is set-up before classes/activities and is put away afterwards in a clean, neat, and orderly manner.

4 Publishing a Catholic RE handbook 30 days prior to each school year.

4.1.5 Planning and executing the formation of first communion, confirmation, first reconciliation programs and retreat for confirmation. The contractor shall collect all participants’ information, prepare and submit to Archdiocese for the Military Services (AMS) sacramental registrations forms after the celebration of the sacraments.

4.1.6 Coordinating with the Protestant RE Coordinator to acquire and maintain all supplies and resources necessary for running the RE program and Vacation Bible School.

4.2 Coordinate appropriated and non-appropriated funds by:

4.2.1 Preparing annual religious education budgets as well as calendar of classes with the Senior Catholic Chaplain and NCOIC, Chapel Operations, to be submitted NLT 1 August.

4.2.2 Preparing Appropriated and Chapel Tithes and Offerings Fund (CTOF) funding requested as directed by the Senior Catholic Chaplain.

4.2.3 Ensuring all religious education curriculums is approved by Wing Chaplain and Account Manager prior to purchase.

4.3 Provide vision statement for short and long-term growth of the Chapel RE program.

4.4 Oversee chapel religious education programs, to include:

4.4.1 Administrating in accordance with the guidelines set forth by the Air Force Chaplain Corps.

4.4.2 Coordinating with chapel staff for functions and distributing timely information necessary to meet the goals and objectives set by the Senior Catholic Chaplain.

4.4.3 Recruiting and training of volunteers to participate in religious education as appropriate.

4.4.4 Ensuring ministry leaders and volunteers have all necessary resources for their particular ministry area and ordering resources, as needed.

4.4.5 Visiting religious education classes regularly, staying informed as to their needs.

4.4.6 Ensuring proper publicity of times, dates and places of all religious education.

4.5 Oversee religious education volunteers by:

4.5.1 Ensuring all volunteers working with youth below 18 years of age receive and complete a background check form as described in DoDI 1402.

4.5.2 Scheduling and notifying volunteers of religious education opportunities.

4.5.3 Tracking volunteer hours served on a monthly basis.

4.5.4 Ensuring all volunteers complete the Protecting God’s Children Program as directed by the Archdiocese of Military Service.

4.5.5 Ensuring all teachers and/or substitutes are knowledgeable and capable of teaching/leading scheduled classes.

4.6 Work to include attendance upon request at religious education, Catholic Advisory Council, chapel staff meetings, and programming necessary to complete duties in this PWS.

4.7 Work eight hours of posted office hours per week (Monday-Friday 0730-1630)

4.8 Comply with all Federal, State, and Local laws and requirements and Air Force Instructions that apply to this position.

4.9 Be accountable for paying any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

5. The Wing Chaplain: Provides office space, computer, computer programs, printer, expendable office supplies, and other items deemed necessary to perform services described in this PWS.

6. Working Hours and Extended Periods of Absence: The Contractor is required to be available for all Catholic religious education. The Contractor is required to give the Catholic Chaplain or the NCOIC two (2) weeks advance written notice of any extended period of absence. An extended period of absence is defined as an absence of more than three (3) days. The Contractor will provide a substitute of equal or greater capability with written approval from the Catholic Chaplain.

1. Option Years: Option years will be available, base and three options are described below.

7.1 Base Year consists of September 15st 2016 – September 14th 2017

7.2. Option Year 1 consists of September 15st 2017 – September 14th 2018

7.3 Option Year 2 consists of September 15st 2018 – September 14th 2019

7.4. Option Year 3 consists of September 15st 2019 – September 14th 2020