Atch1_CatholicRE_PWS22Jan20.docx

Revised 22 January 2020

PERFORMANCE WORK STATEMENT

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

MALMSTROM AIR FORCE BASE, MT

The purpose of this Performance of Work Statement (PWS) is to define the roles and responsibilities of the Catholic Religious Education (RE) Coordinator.

Catholic RE Purpose: The Catholic RE Coordinator (Contractor) shall perform services, implementing, managing, and ensuring objective evaluation of the Malmstrom Catholic RE programs for children, youth and adults of Malmstrom AFB Chapel.

1. QUALIFICATIONS

1.1 The Contractor shall:

1.1.1 Be able to understand and administrate a multi-faceted religious education program and shall satisfactorily demonstrate the ability to fulfill the specific and general provisions of the PWS and the ability to work with a volunteer organization.

1.1.2 Basic computer skills are required in, but not limited to, the following programs: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook.

1.1.3 Be able to function in a pluralistic setting with chaplains and laypersons of different cultural backgrounds and religious preferences.

1.1.4 Be able to travel up/down stairs to monitor classroom activities, check the cleanliness of the facility, and properly secure the facility.

1.1.5 Be able to lift and carry up to 25 lbs in order to perform all duties.

1.1.6 Applicant must qualify for and complete certification by the Archdiocese of Military Services (AMS), including certification as an Extraordinary Minister of Holy Communion and Viaticum.

2. GENERAL DESCRIPTION/RESPONSIBILITIES

2.1 The Contractor shall:

2.1.1 Dress in business casual attire (unless an activity requires otherwise, i.e., physical activity, games and costumes for events such as VBS or retreats.)

2.1.2 Be responsible for the security of equipment and neat and orderly condition of facilities utilized during and after activities. The Contractor shall open and secure the chapel building and other facilities used for RE activities.

2.1.3 Be required to submit monthly invoices itemizing the days, hours, and work performed per week through proper invoicing system as defined in the contract. Payment will be made for actual hours worked only.

2.1.4 Follow established Malmstrom AFB security and safety policies and procedures, in addition to chapel policy and procedures.

2.1.5 Oversee, arrange, and supervise all Catholic RE activities and events.

3. SPECIFIC DUTIES AND RESPONSIBILITIES

3.1 The Contractor shall:

3.1.1 Prepare scheduled Catholic Religious Education program curriculum and ensure classrooms are setup prior to start of programs. Contractor or approved designee must remain throughout scheduled classes and until all students have been returned to their parent(s)/guardian(s).

3.1.2 Prepare an annual comprehensive RE Program plan to be approved by the Wing Chaplain or designee. This plan will include but is not limited to: an annual calendar of events, Chapel Tithes and Offering Fund (CTOF), an appropriated funds budget, and annual religious education curriculum order. The plan will provide content and age appropriate activities for Malmstrom’s Catholic Community.

3.1.3 Recruit enthusiastic and suitable volunteer teachers, maintain manning throughout the program year, and establish a roster of substitutes to backfill during teacher/leader absences. The Contractor will provide at least two orientation and continuous volunteer training workshops annually on topics to include safety, facilities, and other topics approved by the Wing Chaplain/Superintendent or designee.

3.1.4 Develop and manage an approved attendance monitoring plan for each program and a written report of monthly attendance statistics to the Wing Chaplain or designee. Maintain a current roster of Catholic RE volunteers.

3.1.5 Develop and maintain a Catholic RE continuity binder with pertinent information as directed by the Wing Chaplain/Superintendent or designee.

3.1.6 Schedule, organize, and coordinate Vacation Bible School (VBS) (in consultation with the Wing Chaplain or designee), recruit volunteer teachers and staff, and order the appropriate materials.

3.1.7 Assure that timely, accurate, and high quality publicity is produced for all RE and Chapel Community events, programs, responsibilities included in this PWS.

3.1.8 Ensure all advertisements and publicity mediums are run through the Wing Chaplain prior to being distributed to the public.

3.1.9 Coordinate the annual Christmas program when such a program is deemed necessary by the Wing Chaplain or designee.

3.1.10 Create/coordinate/maintain the children’s church program with the Wing Chaplain or designee’s approval. Recruit staff, procure necessary materials and supplies, train volunteer staff as need and supervise this year-round activity.

3.1.11 Plan and conduct special activities after coordination and approval by the Wing Chaplain or designee. The Contractor will conduct no more than six (6) special programs per year including but not limited to a fall Religious Education kick-off celebration, volunteer appreciation events, and a year-end volunteer appreciation banquet.

3.1.12 Hold quarterly planning meetings with the Wing Chaplain or designee to discuss upcoming events, budgets, and any questions or concerns the Contractor or Wing Chaplain has.

3.1.13 Visit each classroom at least once every four months; evaluate needs, teaching methods, classroom atmosphere, and class content of each classroom and teacher. The Contractor will work with the Wing Chaplain or designee to devise a method or checklist for evaluating the above content.

3.1.14 Promote, coordinate, and provide logistical support for small group ministries. The time commitment for this responsibility is estimated to be one to two hours per week.

3.1.15 Assist the lead worship service chaplain to recruit, train, and schedule volunteers for special areas of service in the chapel and base communities. These areas of service would include but are not limited to worship service ushers, scripture readers, nursery and children’s church workers, and hospitality. The estimated time commitment for these responsibilities is one to two hours per week.

3.1.16 Attend at least one Chapel Staff Meeting per month to discuss upcoming Catholic RE events/programs and coordinate with Chapel Staff on said events/programs as necessary.

4. UNIT OF PAY/PAYMENT PROCESS

4.1 A unit of work for this position consists of one (1) hour. The Contractor will only be paid to work an average of 10 hours per week, not to exceed the hours funded on the contract. It is understood that hours spent planning; preparing, consulting, and performing operations will vary from week to week. Work hours may be flexed as needed to meet program needs/surges, while remaining within the average weekly hours of 10 hours per week. 341 MW/HC Contract Official will inform the 341 CONS Contracting Officer to let the Contractor know when the remaining hours on the contract are at or below 15% of the total hours.

5. ABSENCES

5.1. The contractor is responsible for 100% coverage of all scheduled Catholic RE programs/events. If the contractor is unable to perform for any particular requirement a qualified substitute must be provided. All qualified substitutes under this contract must meet the minimum qualifications established in Section 1 of this PWS. This shall be coordinated the Wing Chaplain or their designated representative at least (7) days in advance before the substitute will begin serving.

6. CRIMINAL HISTORY BACKGROUND CHECKS

In accordance with DoD Instruction 1402.5, Criminal History Background Checks of Individuals in Child Care Services, the Contractor must submit all requirements necessary for completing a national, state, and local law enforcement agency and chapel program background check. The Contractor must also accomplish a National Agency Check with Inquiries (NACI) investigation with favorable results to obtain a CAC (Common Access Card).

6.1. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government.

6.1.1. The Wing Chaplain or designee will receive the background check results and make a final decision to accept or reject the findings of the investigation. The Contractor has the right to request a copy of the background report by contacting the Chapel office at 731-3721, (Wing Chaplain or designee). (Note: If an investigation has been accomplished within the past 5 years, and the Contractor can provide proof of this, reinvestigation may not be needed.) However, the Wing Chaplain or designee has the right to request a more current investigation.

7. GOVERNMENT-FURNISHED PROPERTY/SERVICES

7.1. Government Property: The Government will provide office space with a desk, chair, computer, filing cabinets, bookcases, phone, expendable office supplies and other items deemed necessary to perform services described in this PWS.

7.2. Government-Furnished Services:

7.2.1. All reasonable quantities of utilities will be made available from existing utilities to the Contractor without charge.

7.2.2. The government will provide law enforcement, fire protection, and security.

7.2.3. The government will provide emergency medical treatment for Contractor personnel. Treatment will be at the Contractor’s expense.

8. SECURITY

8.1. The Contractor shall comply with all Air Force computer and information security requirements in order to obtain a Common Access Card (CAC) to access the local network.

8.2. While performing duties on base, Contractor is required to abide by all real world Force Protection Condition (FPCON) measures, Random Anti-Terrorism Measures (RAMs), shelter-in-place, evacuations, lock-down notices as directed (i.e. mandatory badge/ID check, hand carried items subject to search, etc.)

9. LABOR REPORTING

9.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense, U.S. Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

9.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mill.

10. REPORTS AND RECORDS

The contractor shall provide an invoice for all services rendered within 30 calendar days after the respective month of service in Wide Area Workflow (WAWF).