Draft_PWS_13_Dec_16.pdf

SECTION 1

DESCRIPTION OF SERVICE

1. SCOPE OF WORK. The contractor shall provide all resources and services (except specified in Section 3 as Government-Furnished Property and services) necessary to operate a Civil Engineer Materiel Acquisition as defined in this Performance Work Statement (PWS) using the Enterprise Solution-Supply (ES-S), Logistics Support-Supply (ILS-S), Civil Engineer NexGen IT Transformation software (TRIRIGA), Enterprise Environmental Safety & Occupational Health-Management Information System (EESOH-MIS). The estimated quantities of work are listed in Appendix B. The contractor shall accomplish all work in accordance with (IAW) the objectives and responsibilities outlined in applicable Air Force, command, wing, and base directives, manuals, regulations, plans, technical orders, and publications. Contractor shall review and implement all changes, when issued, to meet the requirements.

1.1 QUALITY CONTROL PLAN. The contractor shall:

1.1.1 Establish and maintain a Quality Control (QC) Plan. Plan shall include an inspections system that covers, as a minimum, all services identified in Section 1, Description of Services.

Plan shall specify: areas to be inspected on a scheduled or unscheduled basis, frequency of inspection, method of inspection, title of individuals who will perform the inspection, documentation and verification means available to the Contracting Officer’s Representative (COR), and state proactive method for identifying and preventing defects in the quality of service performed before the level of performance becomes unsatisfactory. Plan shall be submitted prior to commencement of work.

1.1.2 Develop performance metrics that will be used to audit and track trends in levels of performance. These metrics, along with the QC plan, shall be effective in identifying, preventing and correcting problems and improving processes. As a minimum, the service summary items in Section 2 shall have performance metrics that are briefed monthly to the COR and COR Supervisor (CORS) at a time and place coordinated with the COR.

1.1.3 Develop a customer satisfaction baseline throughout the life of the contract that measures the degree of customer satisfaction being provided and brief at monthly COR briefing.

1.1.4 Not later than the last workday of the month, submit projected scheduled inspections for the following month to the COR.

1.1.5 Perform COR requested inspections within 16 working hours of notification and respond with findings within 8 working hours after inspection.

1.1.6 Respond in writing to the COR or CO (within 1 workday of notification) on any other Government inspections or observations of incomplete or defective performance. Include in the response, as a minimum, why the defect occurred and corrective measures taken to ensure a performance deficiency does not occur in the future.

1.2. Operate and maintain automated data systems to include:

1.2.1 Integrated Logistics Support - Supply (ILS-S) ,

1.2.2 Enterprise Solution-Supply (ES-S),

1.2.3 Interface with the Standard Procurement System/Procurement Defense Desktop (SPS/PD2), or method directed by CO.

1.2.4 Civil Engineer NexGen IT Transformation Software (TRIRIGA).

1.2.5 Enterprise Environmental Safety & Occupational Health – Management

Information System (EESOH-MIS).

1.2.6 Test and implement enhancements, modifications and replacement of existing information systems.

1.2.7 Ensure documentation, records, and schedules, which are the responsibility of the contractor, are kept current. (Note: Records are subject to the Freedom of Information and Privacy Acts.)

1.2.8 Ensure supply records are turned over to the Government upon completion of the contract.

1.3 CE MATERIEL CONTROL. The contractor shall:

1.3.1 Provide logistical support to the Civil Engineer Squadron. Operate IAW Civil Engineer Playbook Materiel Control, AFMAN23-110 (volume 2, part 2, chapter 31), and DOD 4140.1- R.

1.3.1.1 Coordinate with the TRIRIGA system administrator to resolve any TRIRIGA problems/errors. Coordinate with the EESOH-MIS system administrator to resolve any EESOH-MIS problems.

1.3.1.2 Originate, receive, file, QC, reply-to and distribute reports, listings, documents and correspondence using applicable formats.

1.3.1.3 Update and maintain all applicable reports, databases and programs necessary to perform specified work. The contractor shall research new specifications in TRIRIGA system to ensure no duplicates are loaded.

1.3.1.4 Process purchase request (PR) for Facility Projects (FP) and Work Task (WT) through CE computer system(s) within two hours of receipt and establish a file for each FP and W T.

1.3.1.5 Assist customers in preparation, research and processing material requests to meet customer requirements.

1.3.1.6 Provide customers with up-to-date status for items ordered. Monitor, review, validate and initiate follow-up on outstanding orders.

1.3.1.7 Process material requests for shop stock, preventive maintenance (PM) requisitions and hazardous material requirements through Supply, Contract Operated Civil Engineer Supply Store (COCESS) and local purchase, within 8 duty hours of request (unless otherwise directed by COR). Will be reviewed for completeness monthly.

1.3.1.8 Serve as primary Civil Engineer Squadron focal point for all hazardous material issues, procurement activities, and data uploading into the standardized Air Force HAZMAT tracking system. Assist users in identifying HAZMAT stock numbers and/or part numbers, and finding appropriate Safety Data Sheet (SDS).

1.3.1.9 Perform monthly e-mail audits (with operations shop account holders) to confirm proper inventory levels of authorized hazardous materials. Assist users to maintain authorized hazardous material levels.

1.3.1.10 Actively pursue authorizations (by telephone or email) for hazardous materials which have a demand against a work order that has been funded. Coordinate the approval process with the account holder and approving authority.

1.3.1.11 Government Purchase Card (GPC) purchased materials. The government will provide purchasing capability with the GPC system through the Civil Engineer Funds Office, when material request cannot be sourced through SBSS, COCESS, or the Contracting Office.

TRIRIGA transactions for the GPC purchase shall be the responsibility of the contractor.

1.3.1.12 Process hazardous material request only to personnel (shops) authorized in the standardized Air Force tracking System. Ensure all materials requiring bar codes are bar-coded prior to issue.

1.3.1.13 Operate a warehouse storing material for facility project/work task material and residue. Receive, inspect, process, store, issue, turn-in and exercise control over all incoming material. Conduct inventories, dispose of excess material, research discrepancies and process adjustments, as necessary, on items managed.

1.3.1.14 Off-load all COCESS delivery trucks requiring the use of a forklift and place offloaded items in the COCESS storage area. Off-load delivery trucks requiring the use of a forklift for items purchased by Civil Engineer personnel and deliver to area designated by COR.

1.3.1.15 Deliver large bulky items to shops within the Civil Engineer Compound, Heat Plant, Fire Department, and RED HORSE Compound.

1.3.1.16 Maintain, store, and dispose of residue through the Defense

Reutilization and Marketing Office (DRMO).

1.3.1.17 Serve as primary Civil Engineer Squadron focal point for all for disposal of Civil Engineer property through DRMO. The contractor shall coordinate and perform all aspects of the disposal through DRMO after the government has made the decision concerning which items will be disposed of.

1.4 BASE CE U-FIX-IT STORE. The contractor shall:

1.4.1 Operate a U-FIX-IT Store IAW Civil Engineer Playbook Materiel Control.

1.4.1.1 Order, receive, and store material for seasonal items, store stocks and exercise Materiel Control.

1.4.1.2 Ensure SDS are on-hand and available for all hazardous materials in storage at the store and customer hold area, as required. Track all hazardous materials from time of receipt and ensure materials are used or turned in to the proper disposal agency.

1.4.1.3 Maintain, control, inventory (annually) and loan equipment and tools. Contractor will replace lost or stolen items unless the CO determines, from records submitted, that the contractor was not at fault.

1.4.1.4 Electrical/Structural Support. Direct customers who require electrical and structural support with U-FIX-IT work to the Civil Engineer Planning section, or as directed by the

CORS.

1.4.1.5 Conduct inventories, research discrepancies and process adjustments on stored items.

1.4.1.6 Monitor slow moving items for possible excess conditions. Turn in excess materials to CE Materiel Control Warehouse for redistribution.

1.4.1.7 Maintain store stock to ensure materials are on hand to perform required maintenance.

The store stock shall not be maintained greater than 100% of the locally defined authorization level for each item without prior COR approval.

1.4.1.8 Field questions from facility occupants in reference to facilities maintenance, construction and lawn care.

GENERAL INFORMATION

1.5 CONTRACTOR PERSONNEL

1.5.1 PHASE-IN. Applies to the responsibilities for phase-in from an incumbent contractor to a successful offeror selected as the follow-on contractor. It identifies minimum required tasks applicable to the contractor as either the successful offeror or the incumbent. Joint requirements refer to actions to be accomplished with participation of the incumbent and successful offeror and an government representative.

1.5.2 PHASE-IN PERIOD. The Government has defined the contract phase-in period as the first 30 days in conjunction with the beginning of the base year. Phase-in periods are not separately priced CLINS. Phase-in price should be included in the contract performance CLINS.

1.5.3 PHASE-IN ACTIONS. Covers those phase-in actions that require participation of the incumbent, the successful offeror and a government representative. There are phase-in actions that the successful offeror shall set forth in its Phase-In Plan. The commencement of those action items is at the discretion of the contractor to ensure a smooth and orderly transition with no degradation of mission accomplishment. The contractor shall:

1.5.3.1 Coordinate the schedule of phase-in with the incumbent and a government representative at the beginning of the phase-in effort in accordance with contractor’s Phase-In Plan. The Contracting Officer should resolve any conflicts on dates and actions with the incumbent and

COR.

1.5.3.2 Establish procedures with the incumbent to ensure responsibility for reports and records are transferred without degradation in service.

1.5.3.3 Accomplish required joint inventories, with government representative present, of GFE/GFP, ADPE and documentation in each functional area identified in the PWS. Document and resolve discrepancies prior to completion of the phase-in effort.

1.5.3.4 Ensure all manning actions are completed by contract start for successful contract performance. This includes, but is not limited to base passes, clearances, badges and passwords.

1.5.3.5 Comply with local procedures in obtaining personnel clearances for new hires and for transferring clearances of presently cleared personnel. All personnel shall possess appropriate clearance prior to contract start date. Contractor personnel may apply for required security clearances as soon after contract award as necessary.

1.5.4 The incumbent shall maintain sufficient qualified personnel to perform all contract requirements through the phase-in period.

1.6 Furnish, in writing to the Contract Officer (CO), the names and phone numbers of the Program Manager not later than the contract post-award conference. Notify CO immediately of any changes. The Program Manager shall not be replaced without prior notification of the CO.

If requested by the CO, the Contractor shall provide a resume for such replacement personnel prior to employment. The Contractor shall maintain a current listing of all employees. The list shall include employees' name, social security number, and level of clearance. Provide the list to the CO and the 341 CES Security Manger prior to contract start date. Within the first five- (5) workdays of each month, provide an updated listing when any employee’s status or information changes.

1.6.1 Within 10 calendar days after contract start, contractor shall provide a Building manager(s) and alternate(s) to be responsible for the care, custody, and protection of assigned real property.

1.6.2 Coordinate Local Area Network (LAN) access through the Civil Engineer Network Administrator and the Communications Squadron.

1.6.3 Any employee who endangers life, property, or national security, and/or commits proven willful or negligent acts connected with fraud, waste or abuse incidents shall be removed immediately from this contract.

1.6.4 Prior to performing duties, sufficient personnel shall have appropriate security clearances to meet and maintain contract requirements. Computer operators shall have required clearances at least 30 calendar days prior to on-base performance of the contract (personnel will require proper clearances to obtain password protected access for the Base Supply System).

1.6.5 Employees shall present a neat appearance and be easily recognized as contractor employees.

1.6.6 Employees who operate motor vehicles shall have a current and valid driver’s license.

Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Air Force installations per AFI 31-204, Motor Vehicle Traffic Supervision.

1.6.7 The contractor shall not employ any person who is an employee of the U.S. Government when doing so would create a conflict of interest as established in DoD 5500.7-R, Joint Ethics Regulation. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, if such employment would be contrary to the policies, Air Force Industrial Labor Relations Activities, unless such person seeks and receives approval in accordance with DoD 5500.7-R.

1.6.8 Contractor personnel will be subject to adverse weather conditions, varying temperatures, sun, rain, ice, snow, etc. Employees may be exposed to high noise levels and exhaust fumes in the performance of their duties. Employees shall follow specific safety regulations and technical data designed to prevent accidents and injuries and adhere to all safety standards when performing any operation.

1.6.9 Contractor personnel performing under this contract shall meet the following qualifications:

1.6.9.1 MATERIEL ACQUISITIONS MANAGER. The Materiel Acquisitions Manger shall have knowledge of the computer systems necessary to perform the function and how the Contractor Operated Civil Engineer Supply Store (COCESS) operates. Task Knowledge shall include the capabilities, limitations, and technical characteristics of these data systems as well as associated manual procedures and interface of computer programs. Knowledge of material accounting procedures, principles of inventory control, operating budget preparation, concepts of logistics planning, and management techniques are required. The Manager shall have at least one year experience working in the Civil Engineer Material Acquisitions function within the last five years.

1.6.9.2 MATERIEL ACQUISITIONS PERSONNEL. Personnel shall have knowledge of facility projects/work task, researching specifications, researching supply sources, GPC procedures, processing and interpreting computer status inquiries, distributing, filing and quality control of accountable listings/documents, and receiving and storing material using Department of Defense warehousing procedures. At least one person shall have knowledge of commercial/industrial applications of U-Fix-IT operations. The person’s knowledge is such that he/she can assist base personnel obtain technical advice from the Civil Engineer Operations Flight personnel on plumbing, sheet metal, air conditioning, heating, carpentry, and other specialties needed to accomplish a U-FIX-IT task.

1.7 PASS AND IDENTIFICATION. The contractor shall:

1.7.1 Provide the Contracting Officer all documentation IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations, at the pre-performance conference.

1.7.2 Retrieve all identification media, including line badges, etc. from employees who depart for any reason before the contract expires; i.e. termination for cause, retirement, etc. Turn in all retrieved identification media to the COR.

1.8 SECURITY REQUIREMENTS. The contractor shall:

1.8.1 Comply with all security regulations and directives as identified herein and other security requirements as shown elsewhere in this contract. Ensure all personnel at a minimum have a favorable National Agency Check (NAC).

1.8.2 Ensure there is no failure in contract performance due to lack of appropriate clearances for personnel. The contractor shall bear all costs associated with obtaining appropriate clearances.

1.8.3 Contractor employees will be required an initial and annual security briefing. Briefing will be performed by the 341st Civil Engineering Security Manager.

1.9 PHYSICAL SECURITY

1.9.1 Contractor shall prohibit use of Government-issued keys by any person other than contractor employees. Quality Control Plan shall include procedures for key control, access control, use of combination locks, etc.

1.9.2 The contractor shall not duplicate any keys issued by the Government. Immediately report occurrences of lost or duplicated keys to the COR or Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, opt to replace affected locks or perform re-keying and deduct the associated cost from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all associated system locks and keys and may deduct the total cost from the monthly payment due the contractor.

1.9.3 Comply with local established security policy and security procedures for contractors during security exercises/threat conditions.

1.9.4 Safeguard all Government property provided for contractor use.

1.9.5 Establish and implement methods of ensuring that all Government-issued keys/key cards are not lost, misplaced, or used by unauthorized persons.

1.10 EMERGENCY, CONTINGENCY, AND SPECIAL EVENT SERVICES. Services may be required to support an activation or exercise of contingency plans, or special events beyond normal duty hours, to include holidays. Contractor shall also respond to actual emergencies or natural disasters (e.g. structural fire, rescue operations, and accidents) by extending service hours as directed by the CORS or Contracting Officer at the hourly rate proposed under the Emergency, Contingency and Special Event Services CLIN. Services may be required for up to twenty-four hours a day, seven days a week, as required for the duration of the emergency or contingency. The CO will advise the contractor as to the level of effort required, then follow-up with a written change to the contract.

1.10.1 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

PRESIDENT, SECRETARY OF DEFENSE, OR COMBATANT COMMANDER.

In accordance with DoDI 3020.37 (Continuation of Essential DoD Contractor Services During A Crisis), and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that material acquisition requirements under this Performance Work Statement are essential to be performed during a crisis. The Contracting Officer will notify the Contractor of any changes to the hours of operation or procedures.

1.10.2 Ensure all employees are briefed on current threats imposed by attacks, natural disasters, and accidents, and maintain documentation of briefings.

1.10.3 Use priorities established by the CORS to determine work priorities.

1.10.4 Prepare evacuation plan for each contractor occupied building.

1.10.5 Contractor may be required to demonstrate proficiency in all areas specified by Operations Checklist, HQ AFCESA/CEOM during local evaluations.

1.11 END OF FISCAL YEAR CLOSEOUT. Workload will fluctuate during the fourth quarter of each fiscal year (Jul-Sep), due to end-of-year closeout. Preliminary planning for the closeout begins early in the fourth quarter and takes into consideration the special instructions issued by the Field Assistance Branch (FAB) HQ SSG/BIE Gunter AFB, AL. During the month of September, the number of issue requests may increase as organizations use their remaining O&M funds. The final week of September can be especially abnormal as final preparations are completed. The end-of year closeout impacts the October workload. End-of-year reports processing and conversion actions require that Material Acquisitions operate in a post-post mode for approximately one week and to perform a post-post recovery when inline processing is resumed.

1.11.1 To ensure smooth transition in the change of contracts, the awarded contractor shall obtain from the COR the necessary close-out reports, fall-out requisitions and information necessary to become knowledgeable in the year's close-out.

1.12 GENERAL SAFETY REQUIREMENTS.

1.12.1 The contractor shall submit its Safety Program Plan to the Contracting Officer no later than the pre-performance conference. The contractor's Safety Program Plan, as agreed to or as modified in writing during negotiations with the Government, shall apply to this contract.

The contractor shall comply during the life of this contract with the Plan so submitted and any change therein which may be directed by the Contracting Officer to bring it into contract compliance. The contractor shall not deviate or make changes to the Plan without prior Contracting Officer approval. The Safety Program Plan shall include, but not be limited to:

a. Safety policy, objectives and standards,

b. Job and task hazard analysis,

c. Safety training,

d. Inspection requirements,

e. Hazard reporting, and

f. Accident investigation and reporting procedures.

1.12.2. The contractor shall comply with the specific safety requirements and directives referenced in the performance based work statement.

1.12.3 The contractor shall designate a safety monitor to act as a point of contact for safety matters and to implement the contractor's safety plan.

1.12.4. Accident/Incident Reporting and Investigations. Immediately record and report to the Contracting Officer or designated Government Representative (GR) all available facts relating to each instance of accidental damage to Government property, private property or injury to contractor, civilian or Government personnel.

1.12.4.1 Immediately secure the accident scene and wreckage until released by the accident investigative authority through the Contracting Officer.

1.12.4.2 If the Government elects to conduct an investigation of the accident, contractor shall cooperate fully and assist Government personnel until the investigation is complete.

1.12.4.3 Report all fuel and hazardous material spills IAW locally developed procedures.

1.12.5. The contractor shall conduct a complete review to identify any hazardous conditions that may exist or develop. Prior to beginning work, all concerned personnel shall be trained on the dangers involved, proper safeguards required, and type of personal protective equipment required.

1.12.6. During the course of work, should hazardous conditions arise which have not been previously identified, direct contractor personnel in applicable work areas to cease work immediately and notify the Contracting Officer.

1.12.7. All contractor personnel shall wear seat belts while operating privately owned, and contractor owned vehicles on any military installation and at all times while operating Government owned vehicles. Seat belt use is mandatory while conducting official Government business off the installation in privately owned vehicles.

1.12.8. Contractor personnel shall not walk, run or drive a vehicle while wearing radio, stereo, or tape player headphones.

1.12.9. Cell phone usage is prohibited when driving any vehicle on a military installation, unless hands-free.

1.13 INDUSTRIAL SAFETY REQUIREMENTS.

1.13.1 Fire prevention and protection systems are provided for protection of Government property.

1.13.2 Storage and use of paint and flammable materials in the vicinity of Government property shall be in accordance with AFOSHSTD 91-501.

1.13.3 Storage and handling of compressed gas cylinders in the vicinity of Government property shall be in accordance with TO 42B5-1-2.

1.13.4 Government property shall be stored, handled, loaded and transported in such a manner as to prevent damage.

1.13.5. The contractor, in coordination with the Base Bioenvironmental Engineer and Base Safety Office, shall designate those tasks and work areas requiring personal protective equipment. The contractor shall provide and enforce the use of personal protective equipment in those tasks and areas so designated. (AFOSH STD 91-501)

1.13.6. Contractor personnel operating vehicles shall possess a valid State Driver's License.

1.13.7. Liquefied Petroleum Gas (LP-Gas) shall be transported, stored, and handled in accordance with OSHA STD 1910.110.

1.14 MISCELLANEOUS.

1.14.1 The contractor shall provide appropriate representation for participation in the meetings, visits, TDY(s) listed below, and any other meetings as directed by the Contracting Officer.

1.14.1.1 Weekly CEO Staff meeting held in the CE Conference Room.

1.14.1.2 Monthly HMMP meeting held in the CE Conference Room.

1.14.2 Contractor shall be responsible to complete work requirements and work in progress at contract start date.

1.14.3 The contractor shall comply with 341MWI 32-2001 for fire prevention and protection.

Base Fire Prevention personnel may make periodic routine inspections for regulation compliance.

1.14.4 Contractor operations shall be conducted so as to prevent waste of utilities.

1.14.5 Hours of operation shall be as follows:

1.14.5.1 NORMAL HOURS. The contractor shall maintain customer service hours of 0700 to 1600 Monday through Friday, except for Federal holidays or when the Wing Commander, in accordance with Base Contingency Plans, officially closes the base.

Modified hours of operation shall be in effect for the U-Fix-It store.

1.14.5.2 U-FIX-IT STORE HOURS. The contractor shall open the store for customers 0800-1600, Monday through Friday, except for Federal holidays or when the Wing Commander in accordance with Base Contingency Plans, officially closes the base.

1.14.5.3 RECOGNIZED HOLIDAYS. The contractor is not required to maintain normal customer service hours on the following days, except for those functions listed that provide service on Federal holidays: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

SECTION 2

SERVICE SUMMARY

SS

Number

Performance Objective PWS Paragraph

Performance Threshold

Coordinate TRIRIGA and EEOSH-MIS system with the system administrator to resolve any discrepancies.

1.3.1.1

No more than 3-4 unresolved discrepancies per month more than 30 days old

Process Bills of Material

(BOM)

1.3.1.4

BOMs processed through CE computer system within two hours

3 Process material requests, shop stock requisitions, and hazardous material requirements through SBSS, Contractor Operated Civil Engineer Supply System(COCESS) and local purchase

1.3.1.7

Within 8 hours of request or as directed by functional

Operate CE material warehouse

1.3.1.13

Personnel available to issue materials for work orders and work order residue 100% of the time

5 Ensure SDS are on hand for all materials issued

1.4.1.2 SDS are available to customers 100%

of the time

6 Inventory loaner tools and equipment

1.4.1.3 Maintain a 98% accuracy of loaned

tools and equipment

7 Emergency, Contingency, and Special Event Services

1.12

No more than 2 unresolved Discrepancies Per month

8 Ensure all hazardous material is bar-coded prior to issue

1.3.1.10 All material identified as hazardous

has a bar-code prior to issue 100% of the time

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.0 GENERAL INFORMATION. The Government shall provide, without cost, the facilities, materials, equipment and services listed below:

3.1 FACILITIES. The Government shall furnish or make available facilities described in Appendix C. These facilities shall be used for the performance of this contract only. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). The Government will correct any hazards in accordance with base-wide Government developed and approved plans of abatement, taking into account safety and health priorities. A higher priority for correction of hazards will not be assigned to the facilities provided thereunder merely because of this contract initiative. The identification of any hazardous conditions does not warrant or guarantee that no other possible hazard exists, or that the workaround procedures currently employed will be adequate to meet the responsibilities of the contractor. Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. The Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such requirements, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. Prior to any performing any modification to facilities, Contractor shall notify the Base Civil Engineer and provide documentation describing the modification in detail. The contractor will prepare and submit through the CORS an AF Form 332 to obtain modifications. No alterations to the facilities shall be made without specific written permission from the Civil Engineer Squadron; however, in the case of alterations necessary for OSHA compliance, such permission shall not be unreasonably withheld. Before returning facilities to the Government, Contractor shall return them to the same condition as received, fair wear and tear and approved modifications excepted.

The Government will furnish the contractor the following facilities:

Building Number

Category Square Footage

Warehouse/office

Fenced open storage

Warehouse /appliance and carpet / bulk

Warehouse/office

Fenced open storage

11691

3.1.1 GOVERNMENT WORK AREA. Workspace will be provided to COR, when required, during their surveillance inspections.

3.2 GOVERNMENT-FURNISHED EQUIPMENT. Equipment types are listed in Appendix C. Government-Furnished Equipment shall be managed in accordance with the provisions of AFMAN 23-110, Vol 2, Part 2, Chapter 22. Leased equipment for which EAID records are maintained is also identified in Appendix C. The lists of equipment are subject to change as replacement or additional equipment is received. Appendix C should be considered as a representation of the equipment the contractor will find at the specified locations for proposal purposes. A current and complete list will be accomplished in accordance with paragraph 3.2.1.

3.2.1 EQUIPMENT INVENTORY. The contractor and a Government representative shall conduct a joint inventory for all Government-Furnished Equipment within 10 calendar days prior to the contract start date, as well as any follow-on contract start date (to include option years). In transitioning from one contractor to another, the inventory shall occur within 10 calendar days prior to the start date of the new contract. The contractor shall send notice to the COR of any changes in the inventoried Government-Furnished Equipment as changes occur. The contractor and the Government shall certify their agreement on the inventory accuracy and serviceability of listed equipment. If the contractor does not participate in the inventory, the contractor must accept as accurate the listing and stated condition of equipment provided by the Government. Failure of the contractor to agree on missing or defective equipment shall be treated as a dispute pursuant to the "Disputes" clause of this contract.

3.2.2 OBTAINING ADDITIONAL OR REPLACEMENT EQUIPMENT/TOOLS.

The contractor shall submit such requests through the COR to the CORS for approval/disapproval.

3.2.3 EQUIPMENT MAINTENANCE. The contractor shall:

3.2.3.1 Be responsible for all minor maintenance on government furnished equipment listed in Appendix C. Computer equipment (to include the LAN) will require maintenance in accordance with paragraph 3.2.3.2 through 3.2.3.5. Minor maintenance shall include, but is not limited to, cleaning, adjusting, tightening of nuts and bolts, preventive maintenance, and actions recommended by the equipment manufacturer.

3.2.3.2 Perform operator maintenance (e.g. ribbon change, paper jams, align printer on Computer/printer hardware).

3.2.3.3 Accomplish periodic preventive maintenance tasks to prevent system/component failures in accordance with user's guides.

3.2.3.4 Maintain computer terminals (hardware and software) in accordance with directives and operating instructions.

3.2.3.5 Coordinate with applicable agencies to plan for future hardware and software upgrades, updates and expansions.

3.4 EQUIPMENT LEASED BY THE GOVERNMENT. The Government will maintain and repair equipment leased/rented by the Government and provided to the contractor except in the case of loss or damage beyond fair wear and tear. The contractor shall be liable to reimburse the Government for 100 percent of all expenses incurred. The provisions of the Government lease agreements setting forth liability for loss or damage to leased equipment will be made available for the contractor upon request to the Contracting Officer. Equipment leased by the Government provided to the contractor is listed in Appendix C.

3.5 VEHICLES. The contractor shall furnish all vehicles and vehicular equipment necessary to perform to the requirements of this contract.

3.5.1 FUEL. The government will furnish fuel (CNG, mogas, diesel, and E-85) for those vehicles that are being exclusively used for this contract. The contractor shall use USAF issued Vehicle Identification Link (VIL) key to obtain required fuel by expensing against operating funds provided by the government for that purpose.

3.6 POSTAL/INSTALLATION DISTRIBUTION. The contractor may use the Base Information Transfer System (BITS) to process and deliver administrative communications and containers between distribution offices, organizations at each wing and its supported activities during the performance of this contract.

3.7 TELEPHONE SERVICE. The government will furnish on-base and local area off-base telephone service for government official telephone calls necessary to perform the contract.

Defense Switched Network (DSN) capability will also be provided for Command and Control purposes. Government-furnished telephones and service will not be used to accept or receive collect phone calls or for personal business. The government will provide access to Network/LAN.

3.8 CUSTODIAL SERVICE. The Contractor is responsible for custodial duties in contractor occupied areas.

3.9 REFUSE COLLECTION. The Government will provide bulk refuse collection service through an existing contract. Refuse shall be limited to those items authorized in the refuse collection contract. Containers are presently located at:

Location of Containers

Buildings 471, 220 ,410

3.10 INSECT AND RODENT CONTROL. The Government will provide insect and rodent control. Contact the Base Civil Engineer Service Call Section to obtain Service.

3.11 GROUNDS MAINTENANCE. The Base Civil Engineer will prune all trees and shrubs.

The Contractor shall ensure proper housekeeping of all exterior storage areas, parking lots, and fence lines. Areas shall be clean, free of trash, debris, and other obstacles that present an aesthetic problem or create a safety hazard.

3.11.1 SNOW AND ICE REMOVAL. The Contractor shall keep all exterior entries, exits, walkways, paved parking, and storage areas free of snow and ice.

3.12 SECURITY POLICE AND FIRE PROTECTION. Phone number Security Police, Fire 911.

3.13 FACILITIES MAINTENANCE. The Government will provide real property maintenance for Government facilities in accordance with AFI 32-9001 AFGCSUP.

3.14 EMERGENCY MEDICAL SERVICES. The Government will provide first response emergency medical treatment for contractor personnel through the Malmstrom AFB Fire Department. Emergency medical transportation and treatment beyond the capabilities of the first responders will be provided by off base, non-government, emergency medical providers. Costs associated with those services shall be the responsibility of the contractor or individual employee.

APPENDIX A

ACRONYMS AND DEFINITIONS

ACRONYMS

A Advisory ABSS Automated Business Services System A&F Accounting and Finance ACES Automated Civil Engineer System ADD Agreed Delivery Date ADP Automated Data Processing ADPE Automated Data Processing Equipment ADS Automated Data System AF Air Force AFB Air Force Base AFCAT Air Force Catalog AFI Air Force Instruction AFJI Air Force Joint Instruction AFJMAN Air Force Joint Manual AFM Air Force Manual AFMAN Air Force Manual AFSF Air Force Stock Fund AIES Automated Individual Equipment System AS Allowance Source ASNUD Automated Stock Number User Directory

AWP Awaiting Parts BCE Base Civil Engineering BDO Blanket Delivery Order BEE Base Bioenvironmental Engineer BF Board Foot BITC Base Information Transfer Center BITS Base Information Transfer System BNCC Base Network Computer Center BNR Basis of Issue BOM Bill of Material BPMR Base Precious Metals Recovery Program BSS Base Service Store CAMS Core Automated Maintenance System CA Contract Administrator CA/CRL Custody Authorization/Custodian Receipt Listing CDR Contract Discrepancy Report CE Civil Engineers TRIRIGA Civil Engineer Material Acquisition System CEMT Command Equipment Management Team CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer COCESS Contractor Operated Civil Engineer Supply Store COMSEC Communications Security COR Contracting Officer’s Representative CORS Contracting Officer’s Representative’s Supervisor DDN Defense Data Network DESC Defense Energy Support Center DGR Designated Government Representative DIFM Due in From Maintenance DIREP Difficulty Report DLR Depot Level Repair DMC Defense Mega Center DOD Department of Defense DODM Department of Defense Manual DOR Due-out Release DRMO Defense Reutilization and Marketing Office DSN Defense Switching Network DV Distinguished Visitor EAID Equipment Authorized In Use Details ECAMP Environmental Compliance and Assessment Management Program ECC Exception Control Code ECD Estimated Completion Date EMC Equipment Management Code EME Equipment Management Element EOY End of Year ERAA Equipment Review and Authorization Activity FAD Force Activity Designator

FARM Functional Area Records Manager FEDLOG Federal Logistics Data FRC Funds Requirement Card GSA General Service Administration GFE Government Furnished Equipment GPC Government Purchasing Card GR Government Representative HAZMART Hazardous Materials Pharmacy HAZMAT Hazardous Material HMIS Hazardous Material Identification System HMMP Hazardous Material Management Program HTSA Host-Tenant Support Agreement IAW In Accordance With IEX Issue Exception Code IG Inspector General ILS-S Integrated Logistics System-Supply IM Item Manager ISM Industrial Security Manual ISSA Inter-Service Support Agreement LCA Local Calling Area LCL Local Check List LMCA Logistics Materiel Control Activity M Mandatory MAJCOM Major Command MASS MICAP Automated Sourcing System MDR Material Deficiency Report MEL Minimum Essential Levels MHE Material Handling Equipment MICAP Mission Capable MIL-HDBK Military Handbook MILSTAMP Military Standard Trans. & Movement Procedure MIL-STD Military Standard MILSTRIP Military Standard Requisitioning and Issue Procedure MORD Miscellaneous Obligation Reimbursement Document MOA Memorandum of Agreement MSD Materiel Support Division MS&D Material Storage and Distribution NAC National Agency Check NLT No Later Than ODS Ozone Depleting Substance OPLAN Operations Plan OSHA Occupational Safety & Health Act O&M Operations and Maintenance PC Personal Computer PFMR Project Funds Management Record PMIC Precious Metals Indicator Code PMRP Precious Metals Recovery Program POL Petroleum, Oils, Lubricants

PWS Performance Work Statement QC Quality Control QC&I Quality Control and Inspection RC/CC Responsibility Center/Cost Center RCC Resource Control Center RDD Required Delivery Date REPSHIP Report of Shipment RIMS Record Information Management System RM Records Manager SDS Safety Data Sheet SA Support Agreement SAV Staff Assistance Visit SD System Designator SS Service Summary SIMS Service Information Management System SNUD Stock Number User Directory SPI Special Packaging Instructions SPP Standard Practice Procedure STD Standard TE Technical Exhibit TMO Traffic Management Office T.O. Technical Order TIN Turn in TOC Technical Order Change UJC Urgency Justification Code UND Urgency Need Designator USAF United States Air Force UDI You Drive It WIMS Work Information Management System WSMIS Weapon System Management Information System ZOP Zero Overpricing Program

APPENDIX B

WORKLOAD ESTIMATES

1. The quantities shown are a cumulative total of applicable workload for system designators unless otherwise specified. Projected workload depicted in this appendix portrays average monthly workload unless otherwise indicated. No foreseeable backlog is anticipated that would cause the first month's workload to exceed the normal estimates. Workload fluctuations may result due to the following reasons:

a. Inspector General (IG) and other higher headquarters visits. All host and tenant military organizations are subject to their respective MAJCOM inspection/visit schedules. IG visits may occur with or without prior notice and normally occur every 18 to 24 months since the last visit.

IG visits may occur more often at the option of the MAJCOM. The visits are normally one to two weeks in duration. Type of workload fluctuations that are likely to occur are: (1) increased issue requests for janitorial, housekeeping, and general clean-up supplies, (2) requests for status of due-outs, (3) requests for follow-up on due-ins with long lead times or unacceptable status, (4) requests to firm-up memo due-outs, (5) requirements to produce listing for the IG teams, and (6) participation in exercise scenarios.

b. Periodically, the Air Force Audit Agency may conduct audits of various functions within the Supply complex. These audits may require additional listings or the assistance of personnel to ensure the auditor receives all required information. There may also be a requirement to provide a response to the auditor’s findings.

2. The quantities of output to be furnished by the contractor as stated herein are estimates and as such are subject to variations. The prices in Section B, Supplies/Services, are firm within a net variation of plus or minus 15 percent from the estimates stated in this appendix. Negotiations for an equitable price adjustment may be initiated by either party if at the end of each twelve-month period (year), the total workload count has varied above or below 15 percent from the total estimated contract workload. Any increase or decrease in price shall be based on the net of all increases or decreases in this workload. Adjustments to the contract price shall be made only for that portion of the total net increase or decrease in excess of 15 percent.

MATERIAL ACQUISITION WORK LOAD DATA (Average Monthly)

Requisitions monthly 339

Work order holding issues monthly 241

Items received monthly 496 Warehouse locations assigned monthly 210

Bill of Materials (BOM) processed monthly 74

Holding area inventory (line items) monthly 80

Holding area inventory(units)monthly 3477

Residue inventory (line items) monthly 26

Residue inventory (units) monthly 342

DRMO turn ins 10

Hazardous Material requisitions/authorization verification

Hazmat shop inventory audits 16

Forklift Deliveries 10

Forklift Off-loads for COCESS and others 30

U-FIX-IT STORE WORK LOAD DATA (AVERAGE MONTHLY)

Counter issues 574

Tool issue/ returns 339

Line items received into stock 27

U-Fix-It store inventory (line items) monthly 113

U-Fix-It store inventory (units) monthly 2162

Hazardous Material issues 63

APPENDIX C

GOVERNMENT-FURNISHED PROPERTY

1. GOVERNMENT FURNISHED EQUIPMENT

The Government shall furnish Government owned and ADPE equipment as required based on Basis of Issue (BOIs) contained in applicable Allowance Sources (AS) and stated needs. The lists of equipment are subject to change as replacement or additional equipment is received.

Maintenance of Government owned ADPE hardware is the responsibility of the Government for repair and replacement.

1.1 MATERIAL ACQUISITION / SELF-HELP ADPE EQUIPMENT

Ser Num BCN PC NAME Mfr

ID

Static

IP

IP

Adr

Locatio n

Loc

OS

Type

MXL239

6718924500

52NZASW3-

CE1822

HP No N/A 471 3 WIN 7

MXL239

180Q

6718926500

52NZASW3-

CE180Q

HP No N/A 471 3 WIN 7

MXL239

6718819601

52NZASW3-

CE1824

HP No N/A 471 3 WIN 7

MXL239

18YX

6718926800

52NZASW3-

CE18YZ

HP No N/A 220 SH WIN 7

MXL239

18Z9

6718245012

52NZASW3-

CE18Z9

HP No N/A 220 SH WIN 7

Printer

Ser Num BCN Type PRUSRID Loc ID

JPDDS14512 67180031UR HP301

022 104

JPGFH32892 67180030HX HP400 025 100

Ser Num BCN Type PRUSRID Loc ID

67180030HX 67180030HM HP405

027 104

1.2 MATERIAL ACQUISITION / SELF-HELP GOVERNMENT FURNISHED

EQUIPMENT

BCE MATERIEL CONTROL, BLDG 471, 410, 220

Item # Asset (48 Line Items) QTY

Required

1 Desk, large 3

2 Desk, standard w/LH attachment 1

3 Desk, small modular 0

4 Desk, computer 1

5 Table, large 1

6 Table, small 3

7 Credenza 1

8 Bookcase, small 1

9 Bookcase, large 1

10 File cabinet, lateral, 4 drawer 4

11 File cabinet, vertical, 4 drawer 3

12 Chair, high back w/wheels 8

13 Chair, low back w/wheels 2

14 Chair, low back, fixed 0

15 Cabinet, storage, 6 shelves 2

16 Locker, flammable, 4 shelves 3

17 Pallet, truck 2

18 Carpet pole 1

19 Drum, grabber 1

20 Bar stock truck 1

21 (dolly) Hand truck, green 2

22 Hand truck, appliance 2

23 Platform truck 3

24 A-frame truck 1

25 Stacker, drum, single 1

26 Pallet, grabber 1

27 Crane, portable 1

28 Cart, carpet 1

29 Rack, storage, drum 4

30 Pool, rubber, chemical 2

31 Rack, carpet, automated 1

32 Bins, storage, fiberglass, red 85

33 Bins, storage, fiberglass, grey 61

34 Bins, storage, fiberglass, yellow 114

35 Pallet, plastic 60

36 Kit, spill, 61 gal 1

37 Overpak, 96 gal 1

38 Plow, snow, forklift 1

39 Cart, strapping 2

40 Wand, carpet, measuring 1

41 Cleaner, floor, warehouse 1

42 Stepladder, wood, 6' 1

43 Applicator, stretch film 1

44 Station, eyewash 1

45 Microwave oven 1

46 Fan, industrial 2

47 Rack, vinyl 1

48 Pallet, spill 10

U-FIX-IT STORE, BLDG 220

Item # Asset (46 line items) Quantity

1 Table, utility 1

2 Handcart, 2 wheeled 1

3 Machine, banding, cart 1

4 Tools, set, banding crimper 1

5 Rack, storage, metal 5

6 Rack, storage, metal 1

7 Chair, low back 3

8 Eyewash station 1

9 Rack, storage, multi-arm 1

10 Stool, w/back 1

11 Stove, electric 0

12 Rack, media 0

13 Vase, decorative, large 0

14 Carousel 1

15 Cabinet, 9 drawer 5

16 Cart, 4 wheel 1

17 Locker, flammable 4

18 Hand truck, platform 6

19 Paint mixer 1

20 Wardrobe 3

21 Sealer, lid 1

22 Refrigerator 1

23 Microwave oven 1

24 Container, storage, plastic 105

25 Shelf unit 4

26 Display unit 11

27 Container, steel, modular 4

28 Jack pallet 1

29 File cabinet 4

30 Trash can 2

31 Container, trash, plastic 3

32 Desk, 5 drawer 0

33 Desk, 2 drawer 1

34 Chair, low back, wood 4

35 Coffee table 2

36 Couch 2

37 End table 2

38 Table Lamp 1

39 Play table 0

40 TV/VCR 1

41 Tree, artificial 0

42 Floor display/book rack 0

43 Video display 0

44 Picture 0

45 Petrol container 1

46 Snow blower 2

Copier Cannon HBF02523 1

SELF HELP STORE - TOOLS, BLDG 220

Item # Assets (155 line Items) Quantity

1 Wrench, pipe, asst. sizes 4

2 Sheers, metal (Aviation Snips) 3

3 Pliers, vise grip 4

4 Pliers, channel lock 5

5 Wire stripper 2

6 Chisel, cold 4

7 Extension cord 13

8 Roller, spline tool 2

9 Hammer, mallet, rubber 4

10 Crow bar, asst. sizes 10

11 Tool box 4

12 Tile cutter 2

13 Tubing cutter, asst. sizes 5

14 Wood float 2

15 Cement trowel 2

16 Caulking gun 23

17 Screwdriver, standard 10

18 Screwdriver, Phillips 11

19 Screwdriver, spiral (Yankee) 3

20 Punch, nail set, 5/32" 4

21 Punch, nail set, 1/8" 2

22 Bits, Phillips/standard 20

23 Wet/Dry vacuum 5

24 Carpet cleaner 11

25 Allen wrenches, set 5

26 Awl 3

27 Awl, weed fork 0

28 Pry bar 5

29 Conduit bender 4

30 Bit, boring 18

31 Bit, index, large box 8

32 Bit, index, small box 4

33 Leaf blower, electric 4

34 Leaf blower, gas 1

35 Wallpaper brush 15

36 Wire brush, large 2

37 Wire brush, small 5

38 Floor buffer(burnisher) 1

39 C clamp 2

40 Floor chisel 1

41 Chisel, wood 4

42 Claw, fence, fabric 7

43 Hedge clippers 8

44 Cargo strap (strap /ratchet) 6

45 Bolt cutter 6

46 Pipe cutter 10

47 Drill, cordless, 3/8" 0

48 Drill, electric, ½" 3

49 Drill, electric, 3/8" 5

50 Drill, hammer, cordless 1

51 Driver, torque, hand 5

52 Lawn edger 9

53 File, flat, rasp 3

54 File, round 2

55 Stud finder 1

56 Flashlight 6

57 Pitch fork 5

58 Tined fork 5

59 Ball peen hammer 1

60 Claw hammer 4

61 Sledge hammer 3

62 File handle 3

63 Garden hoe 6

64 Utility knife 11

65 Wallpaper knife 7

66 Step ladder, 10' 3

67 Step ladder, 12' 5

68 Step ladder, 6' 2

69 Step ladder, 8' 4

70 Level, 1' 1

71 Level, 2' 3

72 Level, 4' 3

73 String level 1

74 Chalk line 4

75 Miter box, hand 4

76 Mud knife 7

77 Nozzle, spray, garden hose 1

78 Pick axe 2

79 Pliers, asst. 11

80 Plumb bob 2

81 Pole, sanding 1

82 Post hole digger 8

83 Post pounder 10

84 Ear protection, headset 3

85 Goggles, clear 3

86 Goggles, tinted 2

87 Safety glasses 2

88 Knee pads, set 4

89 Tree pruner 2

90 Garden rake 6

91 Yard rake 11

92 Reel, garden hose 1

93 Roller, carpet/sisal 2

94 Sander, belt, electric 4

95 Sander, palm,…