1. Performance Work Statement V3, dated 11 Feb 21.pdf

509 Civil Engineer Squadron (CES)

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

2/11/2021

PERFORMANCE WORK STATEMENT (PWS)

Airfield Grounds Maintenance Service

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Table of Contents

1. General Information

1.1. Scope

1.2. Background

1.3. Anticipated Period of Performance (PoP)

1.4. Recognized Holidays

1.5. Place and Performance of Services

1.6. Special Required Qualifications

1.7. Identification of Contractor Employees

1.8. Contractor Required Identification

1.9. Government Provided Identification

1.10. Damages To Government Buildings, Equipment, or Vegetation

2. Whiteman AFB Information

2.1. Unscheduled Gate Closures

2.2. Installation Regulations

2.3. Base Access

2.4. Common Access Cards (CAC)

2.4.1. Background Investigation Requirements

2.4.2. CAC Return

2.5. Communications Security / Information Technology (COMSEC/IT) Security

2.6. Physical Security

2.7. Lock Combinations

3. Requirements

3.1. General Description

3.1.1. Task 1, Maintain Semi-Improved Grounds

3.1.1.1. Mow

3.1.1.2. Trim

3.1.1.3. Perimeter Fence Line

3.1.1.4. Airfield Light Fixtures

3.1.1.5. Airfield Coordination

3.1.1.6. Flight-Line Drivers

3.1.1.7. Airfield Tower Communications

3.1.2. Task 2, Maintain Surface Drainage Ditches

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3.1.3. Task 3, Special Requirements

3.1.3.1. Trees

3.1.3.1.1. Tree Standards

3.1.3.1.2. Emergency Spot Pruning/Trimming

3.1.3.1.3. Tree and Stump Removal

3.1.3.1.4. Emergency Tree and Stump Removal

3.1.3.2. Emergency and Special Events Services

3.2. Deliverables:

3.2.1. Quality Control Plan (see also 4.3)

3.2.2. Equipment List and Mobilization Plan

3.2.3. Mission Essential Plan

3.2.4. Invoicing

3.2.5. Safety Requirements and Reports

3.2.6. Safety and Health Plan

3.2.7. Contractor Monthly Status Report

4. Quality Control / Quality Assurance

5. Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S)

5.1.1. Emergency Medical Service

5.1.2. Solid Waste Collection And Disposal

5.1.3. Smoking Areas

6. Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

6.1. Property: None

6.2. Materials: None

6.3. Equipment: None

7. Publications and Forms:

8. Acronyms and Definitions

9. TECHNICAL EXHIBIT 1: Service Summary (SS)

10. TECHNICAL EXHIBIT 2: Deliverables

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B – AREA MAPS

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1. General Information

1.1. Scope

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Whiteman Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the

Appendices. The Contractor’s performance will be based on the Contracting Officer’s

Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the

Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The

Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Whiteman AFB is considered to be 1 April through 31 October. All damage caused by the Contractor or its employees to government property and personal property

(to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government.

Perimeter fence lines shall be mowed up to the fence to prevent vegetation growth in the fence and all areas shall be concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc…shall only be allowed with Command and Whiteman Entomology, thru the contract COR.

1.2. Background

The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee shall be able to understand, read, write, and speak the English language. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge that shall include the employee’s name and contractor’s name.

Identification shall be available prior to employment and shall be work or attached to the outer garment at all times.

1.3. Anticipated Period of Performance (PoP)

The growing season at Whiteman AFB is considered to be 1 April through 31 October with option months March and November if needed. The COR will notify the contractor at least 30 days in advance if services will be required in the months of March or November. The Period of

Performance shall be one base year of 12 months and four 12-month option years for a total period of five years. A one-time extension of 6 months at the end of this period of performance

P a g e 4 | 22 may be determined to be in the best interest of the Government, see FAR 52.217-8. The award document will call out the PoP and is the definitive performance period.

1.4. Recognized Holidays

Services performed under this contract have been determined to be mission essential. If a crisis situation is to occur, performance may be required on Federal holidays. If required to work on

Federal Holidays, insert guidance on who, what, when, where and why as to the services being performed. The following are recognized United States (US) holidays. If a holiday falls on a weekend, the Government will have an observed day off on the Friday preceding or Monday following. The contractor shall not perform services on these days:

New Year's Day, 1 January

Martin Luther King's Birthday, 3rd Monday in January

President's Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, 4 July

Labor Day, First Monday in September

Columbus Day, 2nd Monday in October

Veterans Day, 11 November

Thanksgiving Day, 4th Thursday in November

Christmas Day, 25 December

1.5. Place and Performance of Services

The contractor shall provide services between the hours of 0730-1630 on Monday through

Friday, except recognized US holidays or when the Government facility or Whiteman AFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility or Whiteman AFB closings. Performance shall be at Whiteman AFB Missouri.

The contractor at all times shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility or Whiteman

AFB is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6. Special Required Qualifications

The contractor and subcontractor, as applicable, shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime

Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be

P a g e 5 | 22 denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Whiteman AFB Form 21, Contractors Consent for

Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

1.7. Identification of Contractor Employees

All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees.

The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.8. Contractor Required Identification

The contractor and contract employees shall be subject to all base instructions, including but not limited, to all vehicle traffic and security instructions. The contractor shall ensure each employee obtains a contractor pass. This shall be accomplished by completing an Entry

Authorization List (EAL) through CE Service Contracts office. All employees shall have the contractor pass in their possession at all times when on base. Contractor employees shall be readily identifiable while on base and display their identification badges. The base pass will suffice for the identification badge.

1.9. Government Provided Identification

The contractor and contract employees shall be responsible for safeguarding and maintaining on their person the Government Provided Identification (i.e., badges and vehicles passes).

1.10. Damages To Government Buildings, Equipment, or Vegetation

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 –

“Protection of Government Buildings, Equipment, and Vegetation.”

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2. Whiteman AFB Information

2.1. Unscheduled Gate Closures

As determined by the Security Police, gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. Work scheduled not accomplished because of base closure due to weather, exercise, or actual alert will be accomplished as soon as possible after reopening of the base. Occasionally, it is necessary to require early release of Whiteman

AFB personnel, late reporting, or a total base closure when weather conditions make normal travel unsafe. When weather conditions cause one of the above situations, Contractor personnel will be denied access to the base, unless they have been notified that their contract service has been determined essential. Occasionally, real world situations or exercises may prohibit base access or ability to remain on base. Information pertaining to Whiteman AFB operating status can be accessed at the following website: http://www.whiteman.af.mil

2.2. Installation Regulations

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety, and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee for misconduct or security reasons. Removal of contractor employees for reasons stated above does not relieve the

Contractor from responsibility for total performance of this contract.

2.3. Base Access

The contractor shall comply with all applicable Whitman AFB or facility access along with local security policies and procedures, which may be obtained from the COR or other Government contact. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters

Department of the Air Force, and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The installation Commander has the right to deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation. Additional information, to include frequently http://www.whiteman.af.mil/

P a g e 7 | 22 asked questions (FAQs), can be found at: https://www.whiteman.af.mil/Units/509th-Mission-

Support-Group/509th-SFS-Base-Entry/

2.4. Common Access Cards (CAC)

2.4.1. Background Investigation Requirements

All contractor and subcontractor personnel must consent to Missouri Uniform Law Enforcement

System (MULES) background checks. All contractors shall also complete a MULES check before base access is allowed. Contractor and subcontractor personnel who do not consent to a

MULES check will be denied access to the installation. Information required to conduct a

MULES check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire as referenced in 1.8. For those personnel that will be working in a restricted access area, additional checks may apply IAW base policies. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal to return may routinely take from two to six weeks and shall factor this lead-time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements, or decreases in efficiency in accordance with the applicable inspection clause.

2.4.2. CAC Return

The contractor shall return all identification media (i.e., badges and vehicles passes) to the

Government within 14 days of an employee’s departure or upon immediate request of the

Government if identification is required for particular one-time or case-by-case access. The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the COR or CO.

2.5. Communications Security / Information Technology (COMSEC/IT) Security

All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the

Government's computer network, including the restriction against using the network to recruit

Government personnel or advertise job openings.

https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/ https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/

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2.6. Physical Security

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.7. Lock Combinations

The contractor will be given access to locked/gates sites (Wild Life Area). The contractor shall establish and implement methods of ensuring that no lock/gate combinations are revealed to unauthorized persons. The contractor shall ensure that lock/gate combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

3. Requirements

The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Service Summary (SS), Equipment List, and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Services

Summary / Requirements are the heart of the PWS.

3.1. General Description

The following description shall serve as general information along with performance objectives as required by the Government. Unmentioned tasks shall not limit the contractor’s obligation to conform to all state and local regulations (to include safety and environmental) in accordance with standard industry and commercial practice.

3.1.1. Task 1, Maintain Semi-Improved Grounds

Semi-improved grounds are identified in Appendix A and B.

3.1.1.1. Mow

Mow grass, weeds and all vegetation shall be maintained between 7 to 14 inches. The grass/weeds and vegetation shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield runway surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects, debris and limbs are removed prior to mowing. All debris produced by grounds maintenance will be cleared off all runways, taxiways, and aircraft parking aprons before and after leaving the work area.

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3.1.1.2. Trim

The contractor shall trim grass and weeds around taxiways, runway edge lights, instrument landing system glide slope, and localizer critical areas, signs trees, shrubs, buildings, poles, fire hydrants, parking lots bumper blocks, other fixed and temporary obstacles/objects on semi-improved grounds to include propane cannon areas (thirty each). All areas shall be trimmed concurrent with mowing.

3.1.1.3. Perimeter Fence Line

The contractor shall maintain the inside of the perimeter fences in Semi-Improved Grounds.

3.1.1.4. Airfield Light Fixtures

The contractor shall maintain a 10-foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

3.1.1.5. Airfield Coordination

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work will be accomplished only after Airfield Management has approved scheduled times.

Government furnished radio, from Civil Engineering Squadron, will be provided to the contractor for communication with the tower.

3.1.1.6. Flight-Line Drivers

Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of

Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid

POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, runways, and aircraft parking aprons before leaving the work area.

3.1.1.7. Airfield Tower Communications

The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near controlled movement areas (CMA), runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

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3.1.2. Task 2, Maintain Surface Drainage Ditches

The contractor shall maintain surface drainage ditches systems open and their banks and beds free of all debris, cattails, limbs, trees, scrub brush, trash, and seedlings throughout the entire ditch (beds and banks) prevent erosion and ensure continuous flow of water. These drainage systems shall include but are not limited to open culverts, swales, wet and dry creek beds, draws, gulches, hollows, trenches, fords, basins, and overflows. Furthermore, the contractor shall maintain roadway banks and hillsides. NOTE: Some of the banks and hillsides may require a

Side Mounted Boom Mower, but method of accomplishment is up to contractor’s discretion.

This will be accomplished concurrent with mowing. Drainage ditches to be maintained are identified in Appendix B.

3.1.3. Task 3, Special Requirements

All work under this section shall be executed via a work order by the CO or COR. The contractor shall be responsible for removing all debris generated from all trees related operations.

All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

3.1.3.1. Trees

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines

(under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

3.1.3.1.1. Tree Standards

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced

Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

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3.1.3.1.2. Emergency Spot Pruning/Trimming

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

3.1.3.1.3. Tree and Stump Removal

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small, and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within five workdays from the work order date.

• Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

3.1.3.1.4. Emergency Tree and Stump Removal.

The following timeframe shall be apply for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date

• Medium Trees: Remove within 2 workdays from the work order date

• Small Trees: Remove within 1 working day from the work order date

3.1.3.2. Emergency and Special Events Services

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

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3.2. Deliverables:

3.2.1. Quality Control Plan (see also 4.3)

Offeror shall provide a QCP in sufficient detail to demonstrate how they will provide adequate manpower, equipment, and ensure mowing standards are maintained. The minimum standard is met when the Offeror submits a Quality Control Plan that clearly indicates how they will hire and retain skilled manpower sufficient to execute the requirement, a detailed approach to mowing and trimming that will ensure standards are maintained, and shall indicate how personnel will be allocated among tasks for the requirement.

3.2.2. Equipment List and Mobilization Plan

Offeror shall provide an Equipment List providing a list of existing equipment or plan to have the equipment necessary to perform the work. The Equipment List shall show the make and model of the equipment as well as the year of manufacture. The Equipment List shall demonstrate, with a narrative section, how the Contractor will mobilize in order to start performance for this requirement. The minimum standard is met when the Offeror submits a

Mobilization Plan that shows a chronological outline from time of award to contract start date to include the length of time the Contractor will need to assemble and coordinate all personnel and equipment to perform to the requirements of the PWS, with a low to moderate risk of unsuccessful contract performance.

3.2.3. Mission Essential Plan

All services to be performed under this contract have been determined to be mission essential.

The Contractor shall provide a Mission Essential Plan providing information of normal operations (hours of operation, shifts), how work is assigned, and how supervision/program management works during the day-to-day operations. The plan will also detail how operations would be conducted during a contingency or emergency situation. The Contractor shall provide a detailed explanation of capabilities when working in the emergency environment. The plan will also provide an alternate duty location in the event that the primary duty location cannot be used.

3.2.4. Invoicing

The contractor shall submit a full and complete invoice in Wide Area Work Flow (WAWF) within 30 days of service. The invoice description in WAWF shall include the date(s) the service was provided and quote number.

3.2.5. Safety Requirements and Reports

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health

Requirements. The Contractor shall provide a verbal report to the CO within 24 hours of each occurrence an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a completed copy of required accident investigation reports to the CO within five calendar days of each occurrence.

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3.2.6. Safety and Health Plan

The Contractor shall implement an Occupational Safety and Health Plan to ensure the safety of their personnel, as well as the protection of Government personnel and property. The Contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA

Standards 29 CFR 1910 and 1926, as applicable. Additionally, the Contractor is responsible for the safety and health of all sub-contractor employees. The Occupational Safety and Health Plan shall be used during the performance of the work described in the contract. The Contractor shall submit the Occupational Safety and Health Plan to the CO within thirty calendar days after contract award. If the Occupational Safety and Health Plan is revised, the Contractor shall submit the revision, in writing, to the CO.

3.2.7. Contractor Monthly Status Report

The Contractor Monthly Status Report (MSR) indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor shall submit the MSR within 10 days of the previous month’s work.

4. Quality Control / Quality Assurance

4.1. Post Award Conference / Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officer’s Representative (COR), Contracting Officer’s Technical Representative

(COTR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Meetings may be held in person, by conference call, or by email.

4.2. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the CO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. This list shall be updated within 10 days of change.

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4.3. Quality Control (QC): The contractor shall develop and maintain an effective Quality

Control Plan (QCP). The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Service Summary (SS). A final QCP shall be submitted to the COR and CO NLT 15 days after contract award and 15 days after the beginning of each option year. After acceptance of the QCP, the contractor shall obtain the CO’s acceptance in writing of any proposed changes to its QCP.

4.4. COR Surveillance with QASP:

The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The COR is the primary contact for surveillance and contract performance. The COR does not have the authority to make any contract changes or authorize additional work.

5. Government Furnished Property, Material, Equipment, and Services

(GFP/M/E/S)

5.1. Parking: Laydown contracting area (4)

The government shall furnish or make available parking areas. These parking areas shall only be used in performance of this contract. The contractor shall return the parking area to the government in the same condition as received, fair wear and tear and approved modifications excepted. These parking areas shall only be used in performance of this contract.

5.1.1. Emergency Medical Service

In the event of an emergency, Contractor employees should dial 911 and tell them you are calling from Whiteman Air Force Base. Ambulance transport responds from Whiteman AFB

Clinic, Monday through Friday. On weekends and holidays, Warrensburg ambulance transport will respond. One of the units will respond to the 911 call and, if necessary, transport a

Contractor employee to one of the local hospitals. The Contractor employee shall reimburse the respective agency for these services.

5.1.2. Solid Waste Collection And Disposal

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection

P a g e 15 | 22 stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

5.1.3. Smoking Areas

While on Whiteman AFB, smoking is only permitted in designated smoking areas. Contact the building facility manager and/or Government representative for areas where smoking is permitted.

6. Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

Except for those items specifically stated to be Government-Furnished in section 5, the contractor shall furnish everything required to perform these services as indicated in Paragraph

1.1. In addition to the necessary property, material, and/or equipment determined necessary to perform the requirements set forth in this PWS, the Contractor will provide below solely for the purpose of performance under this contract.

6.1. Property: None

6.2. Materials: None

6.3. Equipment: None

P a g e 16 | 22

7. Publications and Forms:

Publications and forms applicable to this PWS are listed below:

Publication Version Mandatory

/ Advisory Website

Federal

Acquisition

Regulation (FAR)

Per

Website Mandatory https://www.acquisition.gov/browse/index/far

Defense Federal

Acquisition

Regulation

Supplement

(DFARS)

Per

Website Mandatory https://www.acquisition.gov/dfars

Air Force Federal

Acquisition

Regulation

Supplement

(AFFARS)

Per

Website Mandatory https://www.acquisition.gov/affars https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

P a g e 17 | 22

8. Acronyms and Definitions

8.1. Generic Definitions

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR): An employee of the U.S. Government designated by the CO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contracting Officer Technical Representative (COTR): An employee of the U.S. Government designated by the CO to monitor contractor performance and provide technical advice. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

P a g e 18 | 22

Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

8.2. PWS Specific Definitions:

Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

Caliper – The diameter of a tree measured at a point 6 inches above the ground line if the resulting measurement is no more than 4 inches. If the resulting measurement is more than 4 inches, the measurement is made at a point 12 inches above the ground line.

Diameter Breast Height (dbh) – The diameter of a tree measured at a point 4.5 feet above the ground line.

Pocket Urban Forests – a landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

Rutting – visible marks left on the grounds from the wheels of mowing and edging equipment.

Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground, it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hillsides and around obstacles on uneven terrain.

Semi-Improved Grounds – Semi-improved grounds require maintenance of a lesser degree than improved grounds. Often these areas are mowed occasionally, rather than regularly and may or may not have turf grass. In some cases, these areas may have semi-native vegetation. This category includes, but is not limited to, the airfield and its clear zones, rifle ranges, antenna farms, ammunition storage areas (bunkers), fire/security breaks, mission critical lines-of-sight, road shoulders on secondary roads, open areas that are not used for recreation or regular operations, and banks of drainage ditches. This classification for CCAFS is Semi-improved.

Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

P a g e 19 | 22

8.3. Generic Acronyms:

CES Civil Engineer Squadron

CONS Contracting Squadron

CM Contract Manager

COR Contracting Officer Representative

DAF Department of the Air Force

DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

ECMRA Enterprise Contractor Manpower Reporting Application

FAR Federal Acquisition Regulation

FOD Foreign Object Debris

FY Fiscal Year

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance|

CO Contracting Officer

OCI Organizational Conflict of Interest

OPSEC Operational Security

MGT Management

MX Maintenance

NTE Not to Exceed

PII Personally Identifiable Information

POC Point of Contact

PoP Period of Performance

SS Service Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SS Service Summary

TBD To Be Determined

TE Technical Exhibit

WAFB Whiteman Air Force Base

8.4. PWS Specific Acronyms: None

8.5. Other Definitions or Acronyms: Additional definitions and acronyms can be found by reviewing “DoD Dictionary of Military and Associated Terms”. The DoD Dictionary is accessible online as a searchable database and in PDF format at the following Internet address:

http://www.jcs.mil/Doctrine/DOD-Terminology/ and at the following Non-classified Internet

Protocol Router Network (NIPRNET) address: https://jdeis.js.mil/jdeis/. The contents of the http://www.jcs.mil/Doctrine/DOD-Terminology/ https://jdeis.js.mil/jdeis/

P a g e 20 | 22

DoD Dictionary are updated as necessary, to include terminology additions, modifications, or deletions made, in accordance with CJCSI 5705.01, Standardization of Military and Associated

Terminology.

9. TECHNICAL EXHIBIT 1: Service Summary (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO)

PWS

Section Performance Threshold

Method of

Surveillance

PO-1 - Maintain Semi-Improved

Grounds 3.1.1

Excellent: 0 defects

Customer Complaint;

Monthly Inspection;

Periodic Validation

Very Good: 1-3 defects

Satisfactory : 4 defects

Marginal: 5 defects

Unsatisfactory: More than

5 defects

PO - 2 Maintain Surface

Drainage Ditches 3.1.2

Excellent: 0 defects

Customer Complaint;

Monthly Inspection;

Periodic Validation

Very Good: 1-3 defects

Satisfactory : 4 defects

Marginal: 5 defects

PO - 3 Special Requirements

(Tree Removal)

3.1.3

Excellent: 0 defects

Customer Complaint;

Monthly Inspection;

Periodic Validation

Very Good: 1-3 defects

Satisfactory : 4 defects

Marginal: 5 defects

P a g e 21 | 22

10. TECHNICAL EXHIBIT 2: Deliverables

Reference / Deliverable Frequency # of

Copies

Medium /

Format Submit To

PWS 3.2.1 Quality

Control Plan

Provided with solicitation and 10 days after exercise of option year

1 Electronic COR and CO

PWS 3.2.2 Equipment

List and Mobilization Plan

Provided with solicitation and 10 days after exercise of option year

1 Electronic COR and CO

PWS 3.2.3

Mission Essential

Contingency Plan

Within 30 days of contract award and

10 days after exercise of option year

1 Electronic COR and CO

PWS 3.2.4

Invoices

Within 30 days of service completion N/A Electronic WAWF

PWS 3.2.5 Safety Mishap

Report

Within 24 hours

(verbally)/within 5 days (electronic) of safety mishap

1 Electronic COR and CO

PWS 3.2.6 Safety and

Health Plan

Within 30 days of contract award and

10 days after exercise of option year

1 Electronic COR and CO

PWS 3.2.7 Contractor

Monthly Status Report

Within 10 days of previous month’s work

1 Electronic COR and CO

10.1. Quality Control

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the

Professional Grounds Management Society (PGMS), Tree Care Industry Association, American

Society of Landscape Architects, the American National Standards Institute (ANSI), and local

Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective

P a g e 22 | 22 service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

10.2. Quality Assurance

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR)

DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one calendar day of receipt.

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

Semi- Improved

Grounds

1744.77 Acres

As Needed

Surface Drainage Ditch

Maintenance

14750 LF

As Needed

Tree and Stump

Removal (Large)

1 EA

As Needed

Tree and Stump

Removal (Medium)

1 EA

As Needed

Tree and Stump

Removal (Small)

1 EA

As Needed

APPENDIX B – AREA MAPS

Semi-improved Grounds 1 map

Surface Drainage Ditches 4 maps