(Attachment_1)_Statement_of_Work _7_August_2013.pdf

7 August 2013

STATEMENT OF WORK

VEHICLE MAINTENANCE UNIFORMS, COVERALLS, AND SHOP TOWELS

1. Description of Services.

1.1. The Contractor shall provide all facilities, labor, equipment, tools, management, and any other items or services necessary to rent, clean, and deliver work coveralls, work uniforms and shop towels to Vehicle Maintenance Flight. The purpose of this performance work statement is to define the services in order to provide and launder industrial uniforms, coveralls and shop towels. The Contractor shall bear all costs to purchase and provide laundry services for all garments, including labor, travel, and other expenses necessary to maintain a clean and professional appearance of garments, provided disrepair is not due to negligence of the Government.

1.2. Garments and shop towels provided and laundered will primarily be used in a vehicle maintenance facility and in-field locations within McConnell AFB, Kansas.

1.3. The Contractor shall be capable of removing industrial workplace associated stains to include those caused by grease, oil, or other petroleum products, chemicals and dirt, or similar items that soil or stain clothing items. A list of all hazardous materials used by the Vehicle Maintenance Flight shall be provided to the contractor upon request.

1.4. Delivery. The Contractor shall provide a weekly pick-up and delivery to buildings 706, 710, 714, and 952 on a predetermined date agreed upon by the Contractor and 22 LRS/Vehicle Maintenance Flight between the hours of 7:00AM and 4:00 PM. The pickup and delivery day must be maintained on the day of the week the Contractor and Vehicle Maintenance representative have agreed upon for the remainder of the contract, unless there are holidays or unforeseen base closures. In this case, another day will be chosen that will fulfill stated requirements.

1.4.1. Federal Holidays include New Year’s Day, Martin L. King Jr. Day, President’s Day, Memorial Day, Independence Day, Columbus Day, Labor Day, Thanksgiving Day, Veteran’s Day, Christmas Day, and any other Command-directed base closures.

1.5. Storage: The Contractor and 22 LRS/Vehicle Maintenance Flight shall coordinate exact storage and handling areas for each pickup location.

1.6. Sizing and Fitting: Upon notification by the Government, the Contractor shall schedule site visits to measure, size, and/or fit employee to ensure the proper fit of uniforms and coveralls. Unless otherwise mutually agreed, said visits shall take place no later than seven (7) days from notification.

1.6.1. Vehicle Maintenance shall provide a list of personnel with corresponding coverall sizes upon meeting with the awarded contract holder. Each member will be sized by the contractor to ensure proper fit and professional look.

1.7. Alterations, Repairs, and Replacements: The Contractor shall provide alterations, repairs or replacement of all garments when they become worn or damaged. The Government will reimburse the Contractor cost for alteration, repair and replacement if the damage was beyond normal wear and tear or due to negligence.

1.8. Government Furnished Property and/or Services. The Government will provide space for pickup and drop off of uniforms, coveralls, and rags. The contractor will not be furnished any other property, services, or equipment.

1.9. Coveralls and Shop Towels Requirement.

1.9.1. Coveralls/Uniforms: Vehicle Maintenance Flight has approximately 18 military and 7 civilian mechanics assigned. Military mechanics shall be given coveralls and civilian mechanics shall be given uniforms. The number of personnel assigned will fluctuate throughout the year due to service retirement, separations and permanent/temporary duty movements. The number of mechanics requiring coveralls and uniforms under this contract shall not fluctuate by more than eight (8). The coveralls and uniforms shall be made of a material which protects personnel from heat, hot metals, liquids, impacts, cuts, corrosives, caustics, and radiation.

1.9.1.1. The Contractor shall provide a ONE-PIECE, dark-blue in color, polyester and/or cotton blend coverall for an estimated twelve (12) military mechanics. The Contractor shall ensure a rotating stock of no less than six (6) coveralls per military mechanic.

1.9.1.2. The Contractor shall provide a TWO-PIECE, dark-blue in color uniform consisting of work shirt and work pant for an estimated seven (7) civilian mechanics. Civilian employees shall have a choice between short sleeve and long sleeve uniform shirt. An estimated two (2) civilian mechanics shall be given cotton welding pants due to the nature of their work. The Contractor shall ensure a rotating stock of no less than eleven (11) uniform sets per civilian mechanic.

1.9.1.3. The Contractor shall provide two (2), 2”x4” blue name patches with white writing on each uniform and coverall. Name patches will be affixed above the right shirt pocket and McConnell AFB Vehicle Maintenance above the left shirt pocket once the contract has been awarded.

1.9.2. Shop Towels: The Contractor shall provide an initial issue of industrial shop towels with an automatic replacement plan meeting the minimum requirements of 1.9.2.5. The Contractor shall provide three (3) different types of industrial shop towels, detailed in 1.9.2.1 through 1.9.2.3. The estimated monthly usage for shop towels is listed in 1.9.2.6.

1.9.2.1. Buildings 710, 714, and 952 require red shop towels. They shall be a cotton fabric, 18” by 18” inches in size, and red in color.

1.9.2.2. Building 710 requires white shop towels. They shall be a cotton fabric, 18” by 18” inches in size, and white (dye free) in color.

1.9.2.3 Building 706 requires microfiber towels. They shall be made of a microfiber material and no less than 10” by 10” inches in size.

1.9.2.4. The Contractor shall replace at least 20% of the number of rags turned in for cleaning that week for the following week’s delivery.

1.9.2.5.

SHOP TOWEL MINIMUM NUMBER REQUIRED AT ALL TIMES

Building 706 120 Microfiber Shop Towels Building 710 200 Red Shop Towels& 50 White Shop

Towels Building 714 150 Red Shop Towels Building 952 100 Red Shop Towels

1.9.2.5.

ITEM ESTIMATED MONTHLY EXCHANGE

Red Shop Towel 450 White(dye-free) Shop Towel 50 Microfiber Towel 120

2. General Information.

2.1. Base Passes. Should the contractor and/or subcontractors need a base identification card or vehicle pass; each employee must have possession of his/her pass at all times while working on this contract. Contract employees will not enter any restricted areas. No security clearance is required, but the Contractor shall provide, on company letterhead, the names of each employee entering the installation with the following information: Social Security, date of birth, vehicle tag number, drivers license, and home address not later than five business days before access is needed to the installation. The Contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the contracting officer with a written follow up to the contracting officer within 72 hours.

2.2. Contractor personnel shall have in their possession a valid and current driver’s license at all times while on McConnell AFB, Kansas.

2.3. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. The contractor shall sign an agreement stipulating the security requirements of this contract.

2.4. Security Reporting Requirements. The contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

2.5. Performance of Services During Crisis Declared By The Commander. In the event the contractor is unable to perform his daily operations due to a peacetime emergency and or wartime contingency disturbance etc., neither the Government nor the contractor shall take action for noncompliance with contract requirements.

3. Quality Control:

3.1. The Contractor shall employ quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the Contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirement of the contract.

4. Quality Assurance

4.1. The Government will evaluate the Contractor’s performance monthly by appointing a representative(s) to monitor performance to ensure services are received. The Government will also receive and investigate any complaints about the quality of the work performed by the contractor. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspection of the Contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each performance objectives as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspection or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government shall be responsible for initially validating customer complaints. However, the Government representative shall make the final determination of the validity of customer complaint(s) cases of disagreement with customer(s).

The contractor shall develop a Quality Control Plan (QCP) to ensure services are performed in accordance with the PWS. A QCP shall be established and implanted by the contractor in order to identify and prevent defects or deficiencies in the quality of service performed.

4.2. Performance Objective Summary

4.3. The contractor personnel shall present a neat appearance and be easily recognized as a contractor employee.

This shall be accomplished by wearing distinctive clothing bearing the name of the company.

5. Period of Performance.

The contract is for 1 base year plus 4 option years:

Base Year 1 December 2013 – 30 September 2014 Option Yr 1 1 October 2014 – 30 September 2015 Option Yr 2 1 October 2015 – 30 September 2016 Option Yr 3 1 October 2016 – 30 September 2017 Option Yr 4 1 October 2017 – 30 September 2018