Performance_Work_Statement_Choir_Director.pdf

PERFORMANCE WORK STATEMENT

Fairchild AFB Catholic Choir Director

Current as of 24 Jul 19

1. SCOPE OF WORK

1.1. General: The Catholic Choir Director will provide choral direction and leadership for the 0900 Roman Catholic Sunday Mass, Holy Day services, funerals, and all Catholic Choir rehearsals. Mass times are subject to change and contractor must be able to adjust to schedules in coordination with the Catholic Priest, COR or designee.

1.2. Environment: The Fairchild AFB Chaplain Corps Mission is to provide for the diverse religious and spiritual needs of Air Force personnel and their families, support individual rights under the First Amendment of the US Constitution and provide an opportunity for assigned personnel and their dependents to freely exercise their religious beliefs.

1.3. Equal Opportunity Exemption: IAW FAR 22.807(b) (7), this contract is exempt through contract or subcontract. Contracts with religious entities. Pursuant to E.O. 13279, Section 202 of E.O. 11246, shall not apply to a Government contractor or subcontractor that is a religious corporation, association, educational institution, or society, with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution, or society of its activities. Such contractors and subcontractors are not exempted or excused from complying with the other requirements contained in the order.

2. QUALIFICATIONS, SKILLS, AND KNOWLEDGE REQUIREMENTS

2.1. General: The Catholic Choir Director must be able to provide choral direction and leadership throughout a broad range of musical genres, creating a worshipful environment for traditional and liturgical worship in a Roman Catholic context. The Catholic Choir Director must possess the ability to lead congregational and ensemble singing. The Catholic Choir Director will also understand the military chaplaincy and will train and supervise volunteers to work with chaplains and musicians as necessary.

2.2. Experience: The Catholic Choir Director will possess at least four years of experience as a worship musician.

2.3. Demonstrated ability. The Catholic Choir Director be required as a part of the application process to demonstrate their ability to perform musically.

2.4. The Catholic Choir Director must have knowledge of Catholic hymnody, psalmody, and liturgical principles and dynamics.

2.5. The Catholic Choir Director must be familiar with the liturgical church calendar and be able to select music appropriate to the season and conduct the choir team in the performance of seasonal music.

2.6. The Catholic Choir Director will consult and coordinate services rendered with the Catholic Priest, COR or designee.

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2.7. The Catholic Choir Director must be able to clearly communicate in English and conduct administrative requirements with verbal and written clarity.

2.8. The Catholic Choir Director must maintain healthy, functional interpersonal relationships with staff and parishioners in a pluralistic environment.

2.8. The Catholic Choir Director must maintain professional standards of conduct and public decorum, including but not limited to dress and grooming.

2.9. Background Check: The Catholic Choir Director will be required to undergo a background check IAW DoDI 1402.5 and ensure that a minimum of two adults are present when children age 18 and under are participating in any religious education program and that line-of-sight supervision of all adults is maintained at all times. Ensure all volunteers working with youth below 18 years of age receive a background check as outlined in DoDI 1402.5, Background Checks on Individuals in DoD Child Care Services Programs.

3. CATHOLIC CHOIR DIRECTOR RESPONSIBILITIES

3.1. The Catholic Choir Director will coordinate music selections and requirements with the Catholic Priest, COR or designee.

3.2. The Catholic Choir Director will prepare for and direct all rehearsals at the Fairchild AFB Chapel in support of the 0900 Roman Catholic Mass as established by the Catholic Priest, COR or designee. The Director will arrive at least 30 minutes prior to the start of the rehearsal to ensure all equipment is set up and all preparations made for choir needs. Mass times are subject to change and contractor must be able to adjust to schedules in coordination with the Catholic Priest, COR or designee.

3.2.1. Rehearsals will generally last one hour to one-and-a-half hours in length.

3.2.2. The Catholic Priest, COR or designee and the Catholic Choir Director will determine the time, location, and quantity of rehearsals and performances for the Catholic congregation.

3.2.3. Additional rehearsals beyond the weekly rehearsal must be coordinated and approved in advance by the Catholic Priest, COR or designee or his designee.

3.2.4. The Catholic Choir Director will prepare for and direct choir and ensemble music at the Fairchild AFB Chapel for the 0900 Sunday Mass and Holy Day observations as established by the Catholic Priest, COR or designee. The Director will arrive at least 30 minutes prior to the start of the rehearsal to ensure all equipment is set up and all preparations made for choir needs. Performances shall include a 15-minute warm up session before each service begins. Worship services will generally be expected to last at least one hour. Mass times are subject to change and contractor must be able to adjust to schedules in coordination with the Catholic Priest, COR or designee. The Catholic Choir Director will provide prelude and postlude music.

3.3. The Catholic Choir Director must be willing to work flexible hours due to possible variances of rehearsals, worship services or special service/activities times.

3.4. The Catholic Choir Director will be responsible for setting up and securing musical scores, lead sheets, lyric sheets, and hymnals, and all other necessary equipment (other than instruments) involved with any rehearsal/performance.

3.5. The Catholic Choir Director will recruit musicians as necessary to enhance the worship experience of the congregation.

3.6. The Catholic Choir Director will regularly advise the Catholic Priest, COR or designee concerning budgetary needs for the parish music program.

3.7. The Catholic Choir Director is accountable for security and cleanliness of all facilities utilized in conjunction with his or her program.

3.8. The Catholic Choir Director will meet regularly with the Catholic Priest, COR or designee to discuss/review the status of the Catholic Music Program and exchange feedback during the contract period.

3.9. The Catholic Choir Director will adhere to all Chapel Operation Instructions and Air Force policies.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. The government will furnish all utilities in the areas of performance. These utilities include heating, fuels, gas, electricity, water, sewer, phone services (local calls only unless required in performance of work), mail distribution, refuse collection, fire and police protection.

4.2. The Government will provide the following equipment, supplies, and services below for services performed inside government facilities.

4.2.1. Equipment. The Catholic Choir Director will be provided space and equipment for performing services required by the contract.

4.2.2. Forms. The Chapel will provide required Government forms, either hard copy or computer-generated used in the performance of duties.

4.2.3. Supplies. The Chapel will provide supplies commonly used in the facility for administrative tasks.

4.2.4. Computer Equipment. The Chapel will provide computer equipment, software and peripherals as required.

5. SECURITY REQUIREMENTS:

5.1. Security Training. The Catholic Choir Director shall receive initial and recurring security education training from the chapel security manager. Training must be conducted in accordance with DoD 5200.0-R, Information Security Program, and AFI 31.401, Information Security Program Management. Catholic Religious Education volunteers who work in Air Force controlled/restricted areas must be trained IAW AFI 31-101, The Air Force Installation Security Program.

5.2. For Official Use Only (FOUO): The Catholic Choir Director shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Catholic Choir Director or volunteers shall not be retained by the Catholic Choir Director and will be surrendered immediately to an appropriate Government authority.

5.3. Reporting Requirements. The Catholic Choir Director shall immediately report to an appropriate government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

5.4. Physical Security. The Catholic Choir Director shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6. GENERALINFORMATION

6.1. Absences: The Catholic Choir Director will personally perform the services described or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Catholic Priest, COR or designee or his designee. The Catholic Choir Director is required to submit the name(s) and qualifications of proposed substitute of the Catholic Choir Director to the Catholic Priest, COR or designee for approval at least 14 duty (work) days prior to the proposed absence. Alternate or substitute Catholic Choir Directors must meet the requirements for the position as outlined in the Performance Work Statement (PWS). The Catholic Choir Director is responsible for payment of a substitute.

6.1.1. Scheduled absences will be identified at least 14 duty (work) days in advance and mutually agreed upon by the Catholic Choir Director and the Catholic Priest, COR or designee. Scheduled absences include vacation, continuing education, planned hospitalization, spiritual retreat, and other foreseeable events.

6.1.2. Scheduled absences that are planned to last 14 duty (work) days or more require the contractor to arrange qualified replacements to perform the contractor's duties while the

Current as of 24 Jul 19

Catholic Choir Director is absent. The replacement must meet the requirements for the position as outlined in the Performance Work Statement (PWS). Unexpected, shorter term absences will not require that the contractor provide a replacement.

6.1.3. The Catholic Choir Director will submit pay invoices to the Contracting Officer Representative (COR) or designee on a monthly basis.

6.1.4. The COR in coordination with the Catholic Priest will monitor and inspect the contractor's performance. The Catholic Choir Director will be notified in writing of any and all non-compliance. The contractor will be given an opportunity to correct, if possible, nonconforming work and will be given an opportunity to respond in writing to any notice of noncompliance.

6.1.5. The Government will only pay for scheduled hours that are worked.