Combo_FBO_Posting_-MAF_DSS_(final).pdf

Combined Synopsis/Solicitation Solicitation Number: FA461319Q1032 Missile Alert Facilities (MAFs) Digital Satellite Service

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) website as a 100% Small Business Set-Aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461319Q1032, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 517410, with a small business standard of $35M.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2019-04 effective 08/13/2019, Defense Federal Acquisition Regulation Supplement DPN 20190628 effective 06/28/2019 and Air Force Federal Acquisition Regulation Supplement AFAC 2018-0525 effective 5/25/2018.

This is a follow-on contract to FA4613-15-P-1003 with service actively being provided to all 15 MAFs throughout the 3-state missile complex.

DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination.

CLIN 0001: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20 MAF Basic DSS: Provide Basic Direct Satellite Services (DSS) to 15 Missile Alert Facilities (MAFS) with 5 Receivers each (FM Room, Chef Room, Comm Room for LCC, Lounge, Cardio Room); Total Choice & Top 200 Packages. Includes all parts and labor service calls, and installation.

Quantity: 10 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0002: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20 MAF Premium Channels. Provide Premium DSS to 15 MAFS: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 10 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0003: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20 MAF FSC Office Basic DSS. Provide Basic DSS to 15 MAFS, FSC Office with 1 Receiver Each: Total Choice and Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 10 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0004: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20

MAF FSC Office Premium Channels. Provide Premium DSS to 15 MAFS FSC Offices: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 10 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0005: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20 OG Building Basic DSS. Provide Basic DSS to OG Building 1292 & 1294. Total Choice & Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 10 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0006: Base Year with a Period of Performance of 01 Oct 19 - 31 Jul 20 NFL Season Pass Package for each of the 15 MAFS

Quantity: 15 Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0007: Installation of one additional drop in the cardio rooms of each of the 15 MAFS (Non- Reoccurring Charge)

Quantity: 15 Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1001: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21 MAF Basic DSS: Provide Basic Direct Satellite Services (DSS) to 15 Missile Alert Facilities (MAFS) with 5 Receivers each (FM Room, Chef Room, Comm Room for LCC, Lounge, Cardio Room); Total Choice & Top 200 Packages. Includes all parts and labor service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1002: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21 MAF Premium Channels. Provide Premium DSS to 15 MAFS: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1003: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21 MAF FSC Office Basic DSS. Provide Basic DSS to 15 MAFS, FSC Office with 1 Receiver Each: Total Choice and Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months

CLIN 1004: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21

MAF FSC Office Premium Channels. Provide Premium DSS to 15 MAFS FSC Offices: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1005: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21 OG Building Basic DSS. Provide Basic DSS to OG Building 1292 & 1294. Total Choice & Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1006: Option Year 1 with a period of performance of 01 Aug 20 – 31 Jul 21 NFL Season Pass Package for each of the 15 MAFS

Quantity: 15 Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2001: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22 MAF Basic DSS: Provide Basic Direct Satellite Services (DSS) to 15 Missile Alert Facilities (MAFS) with 5 Receivers each (FM Room, Chef Room, Comm Room for LCC, Lounge, Cardio Room); Total Choice & Top 200 Packages. Includes all parts and labor service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2002: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22 MAF Premium Channels. Provide Premium DSS to 15 MAFS: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2003: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22 MAF FSC Office Basic DSS. Provide Basic DSS to 15 MAFS, FSC Office with 1 Receiver Each: Total Choice and Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2004: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22 MAF FSC Office Premium Channels. Provide Premium DSS to 15 MAFS FSC Offices: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months

CLIN 2005: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22

OG Building Basic DSS. Provide Basic DSS to OG Building 1292 & 1294. Total Choice & Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2006: Option Year 2 with a period of performance of 01 Aug 21 – 31 Jul 22 NFL Season Pass Package for each of the 15 MAFS

Quantity: 15 Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3001: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 MAF Basic DSS: Provide Basic Direct Satellite Services (DSS) to 15 Missile Alert Facilities (MAFS) with 5 Receivers each (FM Room, Chef Room, Comm Room for LCC, Lounge, Cardio Room); Total Choice & Top 200 Packages. Includes all parts and labor service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3002: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 MAF Premium Channels. Provide Premium DSS to 15 MAFS: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3003: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 MAF FSC Office Basic DSS. Provide Basic DSS to 15 MAFS, FSC Office with 1 Receiver Each: Total Choice and Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3004: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 MAF FSC Office Premium Channels. Provide Premium DSS to 15 MAFS FSC Offices: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3005: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 OG Building Basic DSS. Provide Basic DSS to OG Building 1292 & 1294. Total Choice & Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3006: Option Year 3 with a period of performance of 01 Aug 22 – 31 Jul 23 NFL Season Pass Package for each of the 15 MAFS

Quantity: 15 Unit of Issue: Each

CLIN 4001: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 MAF Basic DSS: Provide Basic Direct Satellite Services (DSS) to 15 Missile Alert Facilities (MAFS) with 5 Receivers each (FM Room, Chef Room, Comm Room for LCC, Lounge, Cardio Room); Total Choice & Top 200 Packages. Includes all parts and labor service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4002: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 MAF Premium Channels. Provide Premium DSS to 15 MAFS: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4003: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 MAF FSC Office Basic DSS. Provide Basic DSS to 15 MAFS, FSC Office with 1 Receiver Each: Total Choice and Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4004: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 MAF FSC Office Premium Channels. Provide Premium DSS to 15 MAFS FSC Offices: Encore, HBO, Sports. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4005: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 OG Building Basic DSS. Provide Basic DSS to OG Building 1292 & 1294. Total Choice & Top 200 Packages. Include all parts and labor, service calls, and installation.

Quantity: 12 Unit of Issue: Months Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4006: Option Year 4 with a period of performance of 01 Aug 23 – 31 Jul 24 NFL Season Pass Package for each of the 15 MAFS

Quantity: 15 Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

Period of Performance: 01 October 2019 through 31 July 2020 (Base). Plus four 12 months option years.

PLACE OF DELIVERY: See attached Performance Work Statement (PWS)

CLAUSES INCORPORATED BY REFERENCE

FAR 52.219-6, Notice of Total Small Business Set-Aside (Dec 2015) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

Additional clauses and provisions applicable to this acquisition can be found in Attachment 1.

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO FAR 52.212-1 (Instructions to Offerors - Commercial Items) (OCT 2018)

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard:

The NAICS code is 517410, Satellite Telecommunications, which has a Small Business Size Standard of $35M.

(b) Submission of offers:

To assure timely and equitable evaluation of quotations, vendors must follow the instructions contained herein.

The vendor must complete all fill-ins in this combined synopsis/solicitation FA461319Q1032.

A complete quote consists of the following:

Cover Page – Vendor’s must include the following information:

• Discount Terms (payment terms such as Net 30)

• Company Name:

• POC / Address:

• Email Address:

• Telephone #:

• Tax ID#:

• CAGE Code:

• DUNS:

• Signature:

• Name / Title of person authorized to sign

• Offer Date:

Volume I – Price: Vendors shall complete and return the bid schedule for all CLINS contained in this combo synopsis/solicitation.

Volume II – Technical: Vendor’s’ technical volume must address the following technical evaluation factors:

Factor 1: Technical Capability – Vendor’s shall provide sufficient information detailing the vendor’s understanding and technical capability to perform the requirements of Attachment 2 – PWS.

Factor 2: Transition Plan – Vendor’s shall submit a Transition Plan detailing how it will transition existing services to minimize disruptions. At a minimum, this plan should include equipment transition, or availability, the vendor’s schedule for installation/transition of services along with any other pertinent details.

Responses/quotes must be complete, self-sufficient, and respond directly to the requirement of this solicitation. It shall demonstrate the ability to provide the required services in accordance with the attached Performance Work Statement (Attachment 2).

Responses/quotes MUST be received no later than Monday, September 09, 2019; 1400 (Mountain Standard/Daylight Time). Questions pertaining to this solicitation must be submitted by email to lisa.obenchain@us.af.mil no later than Wednesday, September 04, 2019; 1400 (Mountain Standard/Daylight Time). All quotes shall be in English and emailed to the POC. Forward responses by e-mail to the Contract Specialist: lisa.obenchain@us.af.mil.

Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgment, you are advised to call for confirmation. Please note periodically the Governments e-mail system experiences delays, therefore, vendor’s are highly encouraged to contact the individual identified in this combined synopsis/solicitation to confirm delivery and receipt. Contact information is as follows:

Ms. Lisa Obenchain, Contract Specialist, lisa.obenchain@us.af.mil (307) 773-2181

Mr. Larry Barto, Contracting Officer, larry.barto.1@us.af.mil (307) 773-5686

Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (JAN 2017) or indication that offeror representations and certifications are in System for Award Management (SAM).

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples: is deleted in its entirety.

(e) Multiple offers: is deleted in its entirety.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic provision.

(g) Contract award (not applicable to Invitation for Bids): The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the vendor’s initial offer should mailto:lisa.obenchain@us.af.milW mailto:lisa.obenchain@us.af.mil mailto:larry.barto.1@us.af.mil contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards: The Government will award a single firm-fixed price contract on an “all or none” basis. Multiple awards will not be contemplated.

(End of Addendum to FAR 52.212-1)

ADDENDUM TO FAR 52.212-2: Evaluation - Commercial Items (OCT 2014)

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award: The Government intends to evaluate quotes and award a single firm-fixed price contract in accordance with FAR 13.106 for this competitive 100% Small Business Set-Aside service acquisition. Failure to meet a requirement may result in a quote being determined ineligible for award.

Award will be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP) and is deemed responsible in accordance with FAR Part 9.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial quotes should contain your best terms: however; the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, deal with contract documentation including any other matter in the evaluation process. The Contracting Officer reserves the right to award a contract without opportunity to revise quotes.

The Government will evaluate quotes in accordance with the following evaluation criteria. The Government will evaluate quotes for acceptability, but will not rank the quotes by the non-price factors. If the Government receives fewer than three (3) initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotes, the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is the Government’s best interest to do so. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price. A vendor’s Total Evaluated Price TEP will be determined by multiplying all CLIN unit prices by the quantities and adding all extended prices, including options.

Options include the Government’s Option to Extend Services in accordance with (IAW) FAR 52.217-8.

One-half (six (6) months) of the vendor’s proposed price for the Fourth option year will be added to the vendor’s total price to determine the TEP.

Evaluation Factors:

Volume I – Price: The Government will utilize the procedures at FAR 13.103 to determine price fair and reasonableness. Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

Vendors’ price quote will be evaluated for award purposes, based upon the total evaluated price

(explained above).

This solicitation includes FAR 52.217-8 Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at the time of award. Evaluation of options shall not obligate the Government to exercise the options. In the event the Government requires continued performance, the Government’s evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

Volume II – Technical: The Government will evaluate Volume II – Technical on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. The Technical Volume will be evaluated against the following factors:

Factor 1 – Technical Capability Factor 2 – Transition Plan

An offer must be rated “acceptable” in all factors in order to be eligible for award. An “unacceptable” rating in any factor will result in the overall technical quote being rated as “unacceptable” and the quote will be ineligible for award. The Government will utilize the information provided by the vendor in making a technical acceptability determination. If a vendor’s technical quote is determined to be technically unacceptable, no further evaluation will be conducted.

The technical evaluation factors upon which a vendor’s technical quote will be evaluated and the respective standard of acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical quote.

Adjectival Rating Description Acceptable

Quote meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable

Quote does not meet requirements of the solicitation and contains one or more deficiencies; quote is unawardable.

Technical acceptability will be evaluated against the following criteria:

Factor 1 – Technical Capability: The Government will assess the vendor’s understanding, capabilities, and approach in providing the minimum requirements of Attachment 2 – PWS.

Factor 2 – Transition Plan: The vendor’s Transition Plan will be evaluated to assess the vendor’s plan and approach to minimize disruptions and ensure continuity of services upon contract award.

The plan should show a clear understanding of the requirement and show a realistic and sufficiently detailed schedule to transition services.

Definitions – Interchanges:

Interchanges can be informal or formal. The Contracting Officer may use email, send an Interchange Notice (IN) or phone call, etc. asking for clarifications, change pages, revisions or other documentation. The

Government may conduct interchanges with one, some, none, or all vendor’s at its discretion. A competitive range determination is not required to enter into interchanges and Final Quote Revisions will not be required.

(End of Addendum to FAR 52.212-2)

FAR 52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the contract.

(End of Clause)

FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

__Not Applicable__________________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

__Invoice 2 in 1__________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4613 Admin DoDAAC FA4613 Inspect By DoDAAC F1Y3EA Ship To Code F1Y3EA Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) F1Y3EA Service Acceptor (DoDAAC) F1Y3EA Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

__www.aptac-us.org_______________________________________________________________

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AFFARS 5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KG (OL-GSC) Director of Contracting, 841 Fairchild Ave, Barksdale AFB, LA 71110, telephone 318-456-6336 (DSN 781-6336); facsimile 318-456-7861 (DSN 781-7861). Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV

2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

AFFARS 5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR

PERSONNEL (NOV 2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

Attachments Attachment 1- Clauses and Provisions Attachment 2- Performance Work Statement Attachment 3- Wage Determination