PWS_Feb17.pdf

PERFORMANCE-BASE WORK STATEMENT

5-Year Elevator Inspection at

15 Missile Alert Facilities (MAFs) Located in Wyoming, Nebraska, and Colorado

90TH CES/CEOM

F. E. WARREN AIR FORCE BASE WY

Nov 2016

1. GENERAL SCOPE OF WORK: CONDUCT 5-YEAR INSPECTIONS AND REPAIRS ON

FIFTEEN (15) MAF ELEVATORS:

1.1. The Contractor shall furnish all parts, material, supplies, equipment, labor, and transportation necessary to accomplish 5-Year Inspections and specified repair of all 15 elevators at Missile Alert Facilities associated with F.E. Warren Air Force Base Wyoming. Project locations are identified in Item 3.

1.2. Work under this contract must be completed by Nov 2017. Work will be completed during weekdays excluding holidays. Any additional inspections to be conducted during any given day must be coordinated in advance with the Contracting Officer.

2. BACKGROUND:

2.1. These 15 Otis elevators are currently used for freight and personnel. Annual and Semi-Annual inspections have been conducted by Air Force personnel at the required intervals. The last 5-Year Inspections were conducted in Dec 2012, Jan 2013.

3. DESCRIPTION OF PROJECT:

3.1. WORK LOCATIONS: The Missile Alert Facilities (MAFs) are located within a 12,600 square mile tri-state area of Wyoming, Nebraska, and Colorado. Work on this project will occur at one MAF at a time with no disruption in current site access or mission. The work shall be at the 15 MAFs as indicated in the chart below. The exact location will be shown by the Contracting Officer.

SITE COUNTY, STATE

MILES

FROM FEW

AFB

A-01 Laramie, WY 63 B-01 Banner, NE 58 C-01 Banner, NE 90 D-01 Kimball, NE 70 E-01 Kimball, NE 52 F-01 Kimball, NE 84 G-01 Cheyenne, NE 97 H-01 Cheyenne, NE 123 I-01 Cheyenne, NE 114 J-01 Logan, CO 117 K-01 Kimball, NE 80 L-01 Weld, CO 86 M-01 Logan, CO 122 N-01 Weld, CO 94 O-01 Weld, CO 66

3.2 INSPECT: Conduct 5-Year Inspections in accordance with Air Force Guidance CEM 21- SM80B-2-26-4 (see Attachment 1) and current ASME Standards A.17.1 Elevator Safety Code.

Weights shall be certified and copy of certificate provided to onsite inspector. Report any needed repairs not covered by this contract to the Contracting Officer so that estimates of cost can be accomplished prior to proceeding with the repairs.

3.2.1. Report products will be submitted as described:

3.2.1.1. One hard copy of each Elevator Inspection Report dated and annotated to identify the applicable site, along with any other recommended repairs will be submitted to 90 CES Missile Engineering and Site Zone offices no later than 30 days after last inspection.

3.2.1.2. Replace inspection tags in each elevator car to indicate its inspection date, status and certification, immediately after inspection is completed. (Placards are located inside each elevator car).

3.2.2. The Contractor shall employ only experienced and trained technicians, i.e., certified or licensed by a state. Contractor shall provide certificate/license to FE Warren prior to commencement of work. Information will include certified weight tickets for those weight utilized for the elevator certification testing.

3.3. REPAIR/REPLACE:

3.3.1. Inspect and adjust brake for proper stops.

3.3.2. Flush out all old fluids from drum machine, drive motor, Falk gear box and replace with fresh lubricants per manufacture specifications.

3.3.3. Adjust Falk gear box and drive motor to reduce any noise and vibration by using Test Indicator.

3.3.4. Replace car guide shoe inserts and adjust guides shoes for proper tension.

3.3.5. Clean rails & replace guides and inspect automatic rail lubricators (Slip-It).

3.3.6. Inspect car/drum and governor ropes. Use weld type shackles only (no babbitt material allowed).

3.3.7. Inspect rope wedge sockets and springs for car and governor. Adjust car/drum ropes for equal tension.

3.3.8. All work needs to be completed at end of day (1600) so elevator is operational.

3.3.9. During inspection and testing and repairs identified and report of any significant problems of vibration or noise or unsafe conditions that can not be repaired beyond the above scope of work.

3.3.10. Address and repair deficiency items identified during previous 5 year inspection. (see attach. 2).

3.3.11. Replace batteries in Programmable Logic Controller (PLC).

3.3.12 Replace all resistors ( approx.. 10) and relay’s (approx.. 30) on control board. Ensure relays are relabel with new labels with the same info as relays removed.

4. SERVICE SUMMARY:

SS Item # Performance Objective Performance Threshold

PWS

Paragraph

SS 1 Perform 5-Year Elevator Inspections to customer satisfaction.

Contractor shall conduct 100% inspections in accordance with Air Force guidance and current ASME standards.

3.2. Inspect

SS 2 Clean rails, replace guides and inspect automatic rail lubricators.

Contractor shall clean all rails, replace all guides & conduct 100% inspections of automatic rail lubricators.

3.3.5.

Repair/Replace

SS 3 Ensure one hard copy of each Elevator Inspection Report dated and annotated to identify the applicable site, along with any other recommended repairs be submitted to 90th CES Missile Engineering and Site Zone offices no later than 30 days after completion of last inspection.

Submit an Elevator Inspection Report & any recommended repairs for each elevator no later than 30 days after completion of each inspection.

3.2.1.1. Inspect

5. COORDINATION:

5.1. The contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the Contracting Officer or his/her authorized representative.

6. CONTRACTOR USE OF SITE:

6.1. The project areas are at Missile Alert Facilities (MAFs) located in Wyoming, Nebraska, and Colorado. As such, all of the area is subject to on-going Air Force operations and security requirements. The facilities served by this project will remain occupied and in use during the project. Security and access requirements are outlined in Section 12. The Contractor will limit the use of site to allow:

6.1.1. Use of site vicinity by persons authorized entry to Missile Alert Facilities. Contractors’ access to sites is by government escort only. This information is applicable to pre-bid site visits also.

6.1.2. Owner occupancy and continued functional use of site by the United States Air Force

(USAF).

6.1.3. The Contractor may be required to vacate a work area during security exercises, natural disasters, national emergencies, or for security reasons.

7. WORKING HOURS:

7.1. Hours of Operation: Working hours requiring the presence of an Air Force inspector/escort will normally be between the hours of 7:30 a.m. (process onto the site) and 4:00 p.m. (terminate work/off site) excluding Saturdays, Sundays and Federal holidays, during which there will be no work. Lunch break will be ½ hour from 11:30 a.m. to 12:00 p.m. Any work performed outside of normal duty hours must be coordinated and scheduled with the Contracting Officer at least 72 hours in advance for proper approval.

8. SAFETY:

8.1. All regulation pertaining to safety as noted in OSHA Standards and Base Regulation shall be strictly adhered to. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site. The Contractor shall provide safety barriers and equipment as required.

Ladders, scaffolding, and other equipment shall not be left unattended at the job site.

8.2. Any damage to property or persons as a result of the Contractor’s operations or personnel shall be remedied to the satisfaction of the Government.

9. CLEANUP AND WASTE DISPOSAL:

9.1. The areas where work is in progress shall be kept as neat and clean as is consistent with the work in progress. Cleanup shall be accomplished upon completion of the inspection (daily, as a minimum) with all unused materials removed from the site and disposed of properly.

9.2. Contractor will be responsible for proper disposal of all waste lubricants, etc. All oils and hydraulic fluids should be tested for PCBs before disposal. If found to contain PCBs, they should be disposed of appropriately.

10. HAZARDOUS MATERIALS:

10.1. Submit a material Safety Data Sheet (MSDS/SDS) for each chemical/compound proposed for this project to the Pollution Prevention Manager at 90 CES/CEIE for review and approval prior to delivery at the site. A hazardous material is defined in Federal Standard DED-STD-313C (Tables I and II). The definition of materials presenting a health hazard or physical hazard is found in 20 CFR 1910.1200(c).

10.2. Compile a “Hazardous Materials Report” for the Resource Recovery and Recycling Manager at 90 CES/CEV listing the description of the hazardous material, brand name, part number, SSL No., unit of issue, quantity issued/used and person(s) issued to. Submit the report by the 5th of the following month through the Contracting Officer.

10.3. Prohibited materials include those that contain Class 1 ozone-depleting chemicals (including CFC’s, halon, carbon tetrachloride, methyl chloroform, and methyl bromide), asbestos PCB’s or other hazardous substances.

11. LABOR REPORTS:

11.1. The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site.

The contractor is required to completely fill in all required data fields at http://www/ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help.

12. SECURITY REQUIREMENTS:

12.1. Access to the Missile Alert Facilities (MAFs) is controlled by the U.S. Air Force. All contracted personnel entering the sites shall be on an Entry Authorization List (EAL) created by the Government.

12.1.1. Contractor shall provide complete written, valid, and legible data that shall include legible photocopies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project. Twenty (20) working days are required to process, initially issue, add to, correct, and renew EALs. Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Government.

Missile Engineering shall provide to the Contracting Officer and the Contractor the expiration date for each EAL, when the date is made effective.

12.1.2. Contractor submitted data shall include the following for each employee (to include prime, subcontractor and delivery/testing services employees):

12.1.2.2. Project GHLN number, contract number, name of project, and Contracting Officer.

12.1.2.2.1. Employers name and address (city and state).

12.1.2.2.2. Two forms of ID:

12.1.2.2.2.1. Legible photocopy or electronically scanned Valid Driver’s license, State photo ID card, or official state/federal photo ID card with the individual’s name.

12.1.2.2.2.2. Legible photocopy or electronically scanned Social Security Card (SSN) with the same name as other ID card. If card is void without additional information (ex: INS card), additional information shall be provided in same manner.

12.1.2.2.2.3. These two forms of ID shall be shown for entrance onto the site once the EAL is effective.

12.1.2.3. Identification cards that expire during the construction period must be updated and photocopies or scanned copies must be sent to the Contracting Officer or his/her authorized representative 20 days prior to expiration or the person shall be dropped from the EAL. The Contractor is responsible for maintaining an accurate valid list.

12.1.2.4. All of the following for each vehicle: make, model, color, license plate number and state.

12.1.3. Site Entry:

12.1.3.1. In order to gain entry onto the project facility, the Contractor/A&E personnel must be:

12.1.3.1.1.. Listed on an effective EAL.

12.1.3.1.2. Identified by escort personnel.

12.1.3.1.3. Able to produce, for verification, the two exact forms of ID given for the EAL process.

12.1.3.1.4. Submit to physical and electronic search of person and materials.

12.1.3.1.5. Physically escorted on-site by an authorized escort official and remain under escort full time while on site.

12.1.4. Upon arrival, the escort will identify all Contractor personnel and check identifications. Processing onto and off the sites may require approximately thirty (30) minutes each and shall not be considered delay time. The processing onto and off of the site shall be during normal working hours, between 0730 hours (7:30 a.m.) and 1600 hours (4:00 p.m.).

12.1.5. Vehicle Identification:

12.1.5.1. Company Identification (logo) must be clearly, legibly, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the site.

12.1.5.2. The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road.

Permission to use additional offsite parking and storage areas must be obtained in writing from the landowner and a copy must be submitted to the Contracting Officer prior to the Notice to Proceed for Site Work.

ATTACHMENTS:

Attachment 1

13. Excerpts from CEM 21-SM80B-2-26-4

13.1.1. Pages 5-92 through 5-95 are 5-Yr Inspection Checklists of Minuteman sites (A-O)

13.1.1.2. Figure 1-21. MAF Elevator Control Panel (Sheets 1 of 2 and 2 of 2)

13.1.1.2.1. Figure 3-5. MAF Elevator Safety Operated Switch (SOS) Figure 1-22. MAF Elevator Drive Panel. Page 1-77 (sheet 1 of 2) and page 1-78 (sheet 2 of 2)

13.1.1.2.2. Figure 3-6. MAF Elevator Governor Dead End Hitch and Slack Cable Switch (SCS) Figure 3-7. MAF Elevator Guide Shoe and Safety Roller. Page 3-161.

Figure 3-8. MAF Elevator Car Idler Sheaves. Page 3-162

13.1.1.2.3. Figure 3-9. MAF Elevator Governor Tightener Sheave

13.1.1.2.4. Figure 3-10. MAF Elevator Upper Guide Shoe and Rail Lubricator. Figure 3-11. MAF Elevator Top of Car Inspection Station. Page 3-165

13.1.2. Excerpts from CEM 35R-1-581-4 (pages O-33 through O-48 as referenced from CEM 21-SM80B-2-26-4, page 5-3 section 5-38

Attachment 2

MAF Elevator Deficiencies List (See 3.1. for MAF designation and location)

Attachment 1

A1.1. Excerpts from CEM 21-SM80B-2-26-4

A.1.1.1 Pages 5-92 through 5-95 are 5-Yr Inspection Checklists of Minuteman sites (A-O)

A1.2. Figures referenced from 5-Yr Inspection Checklists

A.1.2.1. Figure 1-21. MAF Elevator Control Panel (Sheet 1 of 2)

A.1.2.2. Figure 1-21. MAF Elevator Control Panel (Sheet 2 of 2)

A.1.2.3. Figure 3-5. MAF Elevator Safety Operated Switch (SOS)

A.1.2.4. Figure 3-6. MAF Elevator Governor Dead End Hitch and Slack Cable Switch

(SCS)

A.1.2.5. Figure 3-9. MAF Elevator Governor Tightener Sheave

A.1.2.6. Figure 3-10. MAF Elevator Upper Guide Shoe and Rail Lubricator

A.1.3. Excerpts from CEM 35R-1-581-4 (pages O-33 through O-48) as referenced from CEM 21-SM80B-2-26-4, page 5-3 section 5-38.

-Referenced pages and figures follow:

Attachment 2

MAF Elevator deficiencies list

A-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Refasten handy-box to the car light frame and install cover

• Falk gear drive requires alignment

• Align brake assembly.

B-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Brake housing bolts need tightening, replace cotter pins

• Falk gear drive requires alignment

• Align brake assembly.

C-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Brake housing bolts need tightening, replace cotter pins.

• Bottom slow down switch needs replacing.

• Top hall call button needs a lamp.

• Falk gear drive requires alignment

• Align brake assembly.

D-01

• Replace zip ties on traveling cable with wire seizing.

• Top of car rail guide is missing a lock nut.

• Car lights need repair.

• Falk gear drive requires alignment

• Align brake assembly.

E-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Falk gear drive requires alignment

• Align brake assembly.

F-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Falk gear drive requires alignment

• Align brake assembly.

G-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Car emergency light inop.

• Replace cotter pins on brake assembly

H-01

• Falk gear internal noise is excessive will require replacement in near future.

• Align brake assembly.

I-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Alarm bell and emergency light inop.

• Falk gear drive requires alignment

• Align brake assembly.

J-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Drive motor drain plug needs replacing.

• Falk gear drive requires alignment

• Align brake assembly.

K-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Falk gear internal noise is excessive will require replacement in near future.

• Hanger on car gate needs to be attached to track, hardware missing

• Alarm bell and emergency light inop.

L-01

• Replace zip ties on traveling cable with wire seizing.

• Falk gear drive requires alignment

• Align brake assembly.

• Under car Idler sheaves need bearing replacement.

M-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Falk gear drive requires alignment

• Align brake assembly.

• Car emergency light inop.

• Top hall call button needs a lamp.

N-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.

• Falk gear drive requires alignment

• Align brake assembly.

• Drive motor bearings will need to be replaced.

O-01

• Hoist cables shackles require seizing. (Band together to prevent cable spin)

• Replace zip ties on traveling cable with wire seizing.