FA461019QA014_Linens_Q_and_A_20190815.pdf

Linens and Uniforms Solicitation FA461019QA014

Questions and Answers

Question 1: Will the coveralls and shirts be getting names on the chest, but no "30th LRS" emblems?

Answer: Correct, LRS Emblems are not required, only employee names are required.

Question 2: CLIN X007 through X009 state Preparation charges are "only if previous unit lost or damaged beyond repair", but our industry standard is:

a. Preparation charges are not associated with an old garment, but are charged for EVERY incoming garment:

i. New employees

ii. Size changes

iii. Replacements for lost or damaged garments.

b. Prep charges cover:

i. All aspects of ordering/shipping incoming garments

ii. Taping garments to identify them for sorting and delivery

iii. Attachment of Name/Emblem tags on the chest of the garment.

Answer: CLINs X008 & X009 will be revised to allow sufficient quantities for employee turnover.

Otherwise, CLIN X008 & X009 are only utilized when an item is lost or destroyed and in need of replacement.

Question 3: The RFQ "Unit" for the shop towels is "Months", but our service and charges are weekly.

c. Some months have 4 service/invoice days and some have 5

i. Will WAF allow a variation in billing amounts between 4 and 5 week charges?

Answer: No, CLIN X001 will require monthly billing.

ii. Should we bill for 4.33 weeks/month regardless of the number of actual service days?

Answer: No, CLIN X001 will require monthly billing.

d. Can the RFQ unit be changed to "Weekly" or should I quote @ the average of 4.33 weeks/month?

Answer: No, because of how the contract is funded, the unit of measure must be monthly.

e. What is the best way to correctly bill through WAF?

Answer: CLIN X001 must be invoiced monthly.

Question 4: When an item is quoted as "Each" the "Amount" will reflect only the charges for that quantity, but does not project the possible quantity needed for the "Basic Period", correct?

f. Under item 0007 "Preparation of coveralls" you are requesting a quote for a quantity of 3 each, but a set of coveralls is 5.

g. The quote would not cover the order of one full set of coveralls for either a new employee or a size change.

h. Item 0004 requests a quote for a quantity of 10 damaged coveralls, but item 0007 only requests a quote to "Prep" 3 of the replacements.

i. The combined "Amount" for 7 each of Items 0008 and 0009 would only cover 1 set of uniforms for 1 employee. There's no way to project how many employees will come and go during the Basic Period.

Answer: The quantities for CLINs X008 & X009 will be revised to allow for preparation charges for new employees. See amendment 1 FA461019QA014.