07-1187C_Upg_Lompoc_Gate_SOW_Draft.doc

STATEMENT OF WORK

Design-Build (D-B) Install Barrier at Lompoc Gate, Bldg 11480 Project Location: Vandenberg AFB, CA Base Project Number: XUMU 07-1187C 23 July 2015 1.0 introductioN

This work will be conducted under a Design-Build (DB) delivery method.

2.0

SCOPE OF WORK

2.1

SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a design-build construction effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the security improvements at the Lompoc Gate needed to meet user and Air Force Standards.

2.2

DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture) along with a basic sketch of planned improvements to what is required/ recommended as part of this SOW.

2.2.1 General Description of Project:

The Contractor shall design and build (D/B) security upgrades at Lompoc Gate. The Contractor shall:

FOR ALL CLINS:

1. Review, revise, update, and complete the current outdated 35% design to a 100% design state and then construct/install the design. NOTE: The 35% design identifies more tasks than is required as part of this contract, including but not limited to a truck inspection canopy, overwatch tower and retractable tire shredders. The Contractor shall only accomplish the tasks identified in the Statement of Work.

2. Investigate and coordinate with the user and 30 CES to complete the design and construction, including contractor verification of utilities.

3. Provide traffic plan and control to minimize disruption to the base for construction activities.

4. Determine electrical demand and upgrade and install electrical equipment to meet requirements.

5. Perform all testing and commissioning required.

CLIN 0001 – Install Inspection Booths at Lompoc Gate

1. Design, supply and install UFC compliant Tandem inspection booth for the car lane.

2. Design, supply and install UFC compliant single inspection booth for the truck lane.

3. Design, supply and Install Wrong-Way / Excessive Speed sensors.

CLIN 0002 – Guard Shack Upgrade at Lompoc Gate (OPTION)

1. Design, permit, supply and install Backup Generator for the required items as required by UFCs.

2. Design, supply and install lights for indicating status of lanes. (Open/Closed or similar) CLIN 0003 – Install Barrier at Lompoc Gate (OPTION)

1. Design, supply and install wedge style Active Vehicle Barriers or approved equivalent. The barrier shall be the same or similar to the barriers installed at the other gates. The barrier shall, at a minimum, be rated for a 15,000 lb vehicle at 50 mph.

2. Design, supply and install all lights, signs and warning devices required by UFCs, MUTCD, Base Safety requirements, 30SFS requirements, and any other base, local, or other code required for the work being performed.

3. Design, supply and install passive cable barriers equal or equivalent to those installed at other gates.

4. Design, Site and Install two (2) Caltrans 22' 3" off-grade concrete speed tables. One on either side of the final denial barrier. The intent of these is speed control for safety purposes. These should be similar to the speed tables at other final denial barriers installed on VAFB. No 'rumble strip' grooves shall be installed on the new speed tables. The speed tables shalll be yellow, matching the other similar tables.

CLIN 0004 – Upgrade In-Ground Lights at Lompoc Gate (OPTION)

1. Investigate, design, supply and install In-Ground safety lights as required by MUTCD, UFCs, Base Safety requirements, 30SFS requirements, and any other base, local, or other code.

ENVIRONMENTAL REQUIREMENTS:

- Investigate, design and meet any requirements for work.

- Construction General Permit and Storm Water Pollution Plan (SWPPP) required for site disturbance over 1 ac

-Low Impact Development (LID) standards shall be applied

DESIGN REQUIREMENTS:

-All design/construction shall comply with DoD Unified Facility Criteria (UFC) -All design/construction shall comply with local, State and Federal standards included but not limited to those outlined in attached specifications

BACKGROUND AND EXISTING CONDITIONS:

Contractor shall provide a narrative design approach detailing a thorough understanding of the design effort required, without restating the provided design; required permits; applicable codes and disciplines; and list of required drawings with the proposal package.

2.2.2 Equipment

The Contractor shall ensure all equipment meets the 100% design specifications.

2.2.3 Mechanical

The Contractor shall ensure all mechanical elements meet the 100% design specifications.

2.2.4 Electrical:

The Contractor shall ensure all electrical elements meet the 100% design specifications.

2.2.5 Architectural The Contractor shall ensure all architectural requirements meet the 100% design specifications.

2.2.5 Environmental

The Contractor shall adhere to all environmental requirements Vandenberg AFB Environmental Specifications Section 01 57 20.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

2.2.6 Applicable Documents

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders; American Petroleum Institute Codes; National Association of Corrosion Engineers; National Fire Protection; Steel Structures and Painting Council; National Electrical Code; Uniform Fire Code; Occupational Safety and Health Administration (OSHA) regulations; Environmental Protection Agency regulations; and International Building Code including all changes and amendments in effect on the date of issuance of each contract. It is the contractor’s responsibility to identify and comply with all applicable and relevant requirements.

2.3

DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the task order.

2.3.1 Project Phasing

The Contractor shall accomplish this in phases as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the Contractor with the CE Project Manager (PM). The Government shall have 21 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey / Charrette The Contractor shall avail themselves for a design “Charrette” on the day of or the day after the Kickoff Meeting / Site Survey. The design “Charrette” will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 35% Design The Contractor shall provide a narrative design approach detailing a thorough understanding of the design effort required, without restating the provided design; required permits; applicable codes and disciplines; and list of required drawings with the proposal package. The narrative, combined with the provided current old design, and any documentation from the Charrette will be the 35% design. No submittal is required.

2.3.4 65% Design The Contractor shall within 60 calendar days from the design charrette meeting provide 65% design for review and comment. The 65% design package shall include the drawings 65% complete showing all major details and the design analysis. The Government shall have 21 calendar days to provide review comments. The Contractor shall schedule and attend review conference at Vandenberg AFB, CA within 7 days of receipt of Government comments.

(1) Design Analysis: The Contractor shall update the Preliminary (35%) Design Submittal by documenting the decision-making process. The Design Analysis shall be bound or in notebook form and include the following:

a. Basis of Design Submittal: The Contractor shall include the approved Basis of Design as a reference for design review.

b. List of Section Titles and Numbers: The Contractor shall prepare a List of Section Titles and Numbers to be used in the project in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications Institute (CSI) Manual of Practice.

c. Environmental Surveys: The Contractor shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project.

d. Recycled Materials List: The Contractor shall provide a preliminary list of recycled materials that can be used in the project. The Air Force Affirmative Procurement Program (APP) mandates use of recycled materials found in the Comprehensive Procurement Guideline (CPG). The Environmental Protection Agency (EPA) lists the types of products to be included in the APP available on-line at www.epa.gov/cpg/products.htm.

e. Written Explanation of Major Design Decisions: The Contractor shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these.

f. Executive Summary: The Contractor shall provide a written narrative overviewing the project scope and key project information. The Executive Summary shall be at the front of the Design Analysis.

h.

Interviews: The Contractor shall document all discussions with the Air Force Project Manager, using agency, and other base officials including names, position titles, and telephone numbers.

i.

Engineering Data: The Contractor shall provide calculations and other supporting engineering data or analyses for equipment or system sizing and shall justify any special requirements that require deviation from normally accepted commercial or Government standards.

j.

Manufacturer Data: The Contractor shall provide catalog cuts or other manufacturer data of major equipment items.

(2) Drawings: The Contractor shall submit half size (14” x 20”) copies of updated Drawings plotted on bond.

(3) Specifications: The Contractor shall prepare the Specifications in sufficient detail for a construction contractor to determine the type and quality of materials and methods required for installation of these materials. The Specifications shall be bound or in notebook form and shall follow these guidelines:

a. The Contractor may use any Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and Numbers, 3-part Section Format, and Page Format.

b. The Contractor shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications, unless Vandenberg AFB requires a specific manufacturer for base-wide compatibility.

c. The Specifications shall be clearly written and shall not conflict with the drawings. The Specifications shall be thoroughly edited so that they do not contain provisions that do not pertain to any project in this delivery order.

d. The following Vandenberg AFB standard specification sections shall be inserted into the Specifications for all projects:

· Section 01000 General Requirements

· Section 015720 Environmental Requirements

e. Sections 01000 and 015720 require editing and coordination with the Air Force Project Manager for specific base requirements and restrictions. Section 01000 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 015720 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added.

f.

The contractor shall use one or more of the following Vandenberg AFB standard specification sections if asbestos, lead-based paint, PCBs, or USTs exist in any project:

· Section 02075 Removal and Disposal of Asbestos Materials

· Section 02081 Asbestos Abatement – Small Scale

· Section 02082 Asbestos Abatement – Large Scale

· Section 02084 Lead Based Paint (LBP) Abatement and Disposal

g. The contractor shall use the Environmental Surveys to prepare the scope of asbestos, lead-based paint, PCB, and UST abatement and identify the locations of abatement requirements on the Drawings. The cost of all abatement shall be itemized separately in the abatement cost estimate.

h.

The Contractor shall become familiar with the Vandenberg AFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

(4) Schedule of Material Submittals: The Contractor shall complete an AF Form 66, Schedule of Material Submittals. The AF Form 66 indicates all material submittal requirements throughout the specifications listed by description of Item, Contract Reference, and Type of Submittal. The AF Form is available in MS Excel.

(5) Recycled Materials List: The Contractor shall provide a final list of recycled materials that can be used in each project. The contractor shall verify the classification of each recycled material by completing a Recovered Material Determination Form available on-line at http://www.afcee.brooks.af.mil/eq/programs/progpage.asp?PID=1 in the “AF Guide to Green Purchasing” Appendix C.

2.3.5 95% Design The Contractor shall within 42 calendar days from 65% review meeting provide 95% design for review and comment. Included shall be all drawings, specifications, and design analysis. The 95% design package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide the design to the individuals list below. The Government shall have 21 calendar days to provide review comments. The Contractor shall schedule and attend final review conference meeting at Vandenberg AFB, CA within 7 days of receipt of Government comments.

(1) Design Analysis: The Contractor shall make final corrections from the Pre-Final (65%) Design Review Conference and submit an updated Design Analysis. The Design Analysis shall be bound or in notebook form. In addition to Pre-Final (65%) Design Submittal requirements, the Design Analysis shall include the following:

a. Annotated Review Comments: The Contractor shall annotate the design review comment sheets received at the Pre-Final (65%) Design Review Conference indicating the full disposition of each comment. The Contractor shall provide the reference location where any changes were made to the contract documents.

(2) Drawings: The Contractor shall make corrections from the Pre-Final (65%) Design Review Conference and submit half size (14” x 20”) copies of updated Drawings plotted on bond.

(3) Specifications: The Contractor shall make final corrections from the Pre-Final (65%) Design Review Conference and submit updated specifications. The Specifications shall be bound or in notebook form.

(4) CAD Project File List and Computer Files: The Contractor shall make final corrections from the Pre-Final (65%) Design Review Conference and submit an updated CAD Project File List and Computer Files.

(5) Resubmittals: The Contractor may be required to resubmit the Backcheck (95%) Design Submittal if all changes from previous submittals have not been incorporated.

2.3.6 100% Design

Within 14 days from this review meeting, the contractor shall provide the 100% Final Design package. Government shall have 14 days to approve the 100% design.

After final acceptance of the Backcheck (95%) Design Submittal by the Air Force Project Manager, the contractor shall submit the required originals and number of sets of copies plus all Computer Files.

2.3.7 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the Contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.8 Floor Plans/Elevations Design Requirements

The Contractor shall ensure the subject project is compatible with all United States Air Force and Vandenberg AFB, CA Guidelines provided in the attached Vandenberg specifications and UFC requirements.

2.3.9 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer in the State of California. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.3.10 Hazardous Materials Surveys

The Contractor shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The Contractor shall conform to the requirements of Vandenberg AFB Specification Environmental Specifications.

2.3.11 Permits

It is the responsibility of the Contractor to identify all permits, clearances and other documents required for construction as part of the design phase of this project. The Contractor shall obtain the identified permits, clearance and other documents prior to construction.

2.4

CONSTRUCTION PHASE

Upon the approval of the Contracting Officer (CO), the Contractor may commence on-site construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The Contractor shall issue a warranty in accordance with FAR 52.246-21.

3.0

GENERAL REQUIREMENTS

3.1 Qualified Personnel The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 Air Force Property All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the CE PM.

Material resulting from demolition activities shall be disposed of by the Contractor through the 30CES Qualified Recycling Program, the Defense Logistics Agency (DLA) Disposition Services or off base landfill, as appropriate. The VAFB Base Landfill is no longer available for projects at Vandenberg AFB 3.3 Design and Construction Requirements The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0

GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None

4.1 AF Form 103 The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 Staging Area The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non‑hazardous materials within the installation. An approval letter from Base planning is required for laydown areas.

4.3 Existing Engineering Plans, Etc.

The Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

4.4

PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CE PM will arrange for a suitable Kick-Off meeting location with teleconferencing capabilities to ensure CO participation. The CE PM will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 Base Requirements The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a.

Personnel identification badges, vehicle passes, and/or entry permits.

b.

Information on base fire prevention/security practices and procedures.

c.

Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d.

Security escorts for work in restricted areas.

e.

Safety training classes for the purpose of allowing access within secure or hazardous areas.

f.

A paved area where equipment can be cleaned.

g.

A set of keys to locks as necessary.

4.6

CIVILIAN ENGINEERING PROGRAM MANAGER (CE PM)

The Base CE will provide a CE PM who will expeditiously review and certify the Contractor’s progress by signing AF Form(s) 3064 and 3065 and Monthly Status Reports for the Contractor. (Note: If the CE PM does not agree that the progress is as represented by the Contractor, he/she shall return the documents to the Contractor for correction.)

5.0

DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Kick-Off Meeting

10 calendar days after Award

Charrette

The Day of or the Day After the Kick-Off Meeting

Progress Meetings

Once a week

65% Design Review Conference

Within 7 calendar days of receipt of Gov. comments on the 65% Design

The Government will provide review comments within 21 calendar days of 65% Design Submittal

95% Design Review Conference

Within 7 calendar days of receipt of Gov. comments on the 95% Design

The Government will provide final comments within 21 calendar days of 95% Design Submittal

The Government will provide final comments within 7 calendar days of 100% Design Submittal

5.1

PROJECT MANAGEMENT PLAN

The Contractor shall submit a Project Management Plan that includes a description and flowchart of personnel involved with the project and a thorough description of construction management. The construction management narrative shall include timing of permitting, lead time for material, use date for user, etc.

5.2 Contract Progress Schedule (AF 3064) The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The CE PM will sign the AF 3064 and send to the Contract Specialist for coordination and approval by the CO.

5.3 Contract Progress Report (AF 3065) The Contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The CE PM will sign the AF 3065 and send to the Contract Specialist for coordination and approval by the CO. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

5.4

MONTHLY STATUS REPORT (MSR).

The Contractor shall submit Monthly Status Reports that communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a.

Task Breakout b.

Current Project Status (summary of work previously completed and completed during the current reporting period).

c.

Task Value d.

Effort % Complete e.

Dollars % Expensed To Date f.

Dollars Earned This Month g.

Dollars Earned To Date h.

Expected work activities for the following month i.

Problems and/or concerns j.

RFI’s and Statuses k.

Updated Submittal Register l.

Safety m.

Photographic Log of Pervious Period Operations

An approved AF 3064, AF 3065, and a Monthly Status report shall accompany each invoice. The AF 3064, AF 3065, Monthly Status Report and invoice shall all cover the same period of time.

5.5

KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the Base Project Manager (CE PM, who will arrange for CO participation), reference Para 4.4. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.6

CHARRETTE

The Contractor shall perform a Charrette as described in the Table of Deliverables. The Charrette will allow the Government and/or Contractor to discuss any specific concerns not previously addressed. The Charrette shall not be concluded until the Contractor has a complete, workable design concept.

5.7

PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a.

Meeting Attendees and Contact Information b.

Project Percent Complete (Actual and Scheduled) c.

RFI’s and Statuses d.

Material Submittals and Statuses e.

Three Week Look Ahead f.

Schedule g.

Safety h.

Resolution of Existing Issues i.

New Business

5.8 Format of Deliverables The Contractor shall provide an electronic copy of all deliverables, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. The Contractor shall date all deliverables. The Contractor will be provided samples of the deliverables, upon request.

5.9 Design Submittal Requirements In addition to the requirements of applicable UFC’s, the Contractor shall include the follow in each design package:

a.

Executive summary with statement of work and all modifications.

b.

Table of Contents c.

Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d.

Previous government review comments and contractor responses.

e.

All appropriate Engineering Calculations.

f.

Design Drawings. All electronic copies design drawings shall be provided in both PDF and AutoCAD formats. The AutoCAD drawings shall comply with VAFB CAD Standards.

5.10 Pre-Final Inspection The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the CE PM for review. The initial draft DD Form 1354 should be submitted to the CE PM at minimum 28 days prior to expected project completion.

5.11 Final Inspection The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

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23 July 2015