PWS Biohazardous Waste Removal_.pdf

FA4600‐20‐SS‐007

Performance Work Statement

Biohazardous Medical Waste Removal and Disposal Service

Offutt AFB, Omaha, NE

Ehrling Bergquist Clinic and Veterinary Clinic

Dated: 03/31/2020

Table of Contents

1. Description of Service

2. Collection Containers

3. Routine Pick‐up Schedule

4. Recognized Holidays

5. Emergency/Contingency Collections

6. Invoice/Certificate of Disposal

7. Contractor Employees

8. Reporting Instructions

9. Physical Security

10. Key Control

11. Safety

12. Liability

13. Definitions of Waste

14. Security Requirement / Base Access

15. ECMRA Reporting Requirement

1. SERVICE PROGRAM: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the pickup, transportation, and disposal of packaged medical waste generated from the 55th Medical Group (Ehrling Bergquist Clinic, and the Veterinary Clinic), Offutt AFB, Nebraska. The contractor shall perform these services in accordance with applicable federal, state, local laws and DOD/Air Force Regulations(i.e.: 40 CFR Parts 260‐280, 49 CFR, 29 CFR, AFI 32‐7042, AFI 32‐ 7086, etc.). The contractor shall be registered/permitted to haul medical waste in the state of Nebraska.

The method of disposal shall be incineration or any other State of Nebraska approved regulated medical waste disposal method (Autoclave/pulverize, microwave/pulverize, etc.). Treated waste will then be taken to an approved/licensed landfill. Medical waste to be disposed of includes the following: cultures and stocks, pathological wastes, human blood and blood products, sharps, isolation wastes, and outdated drugs.

The contractor shall provide the Facility Management Office (55 MDSS/SGSLF) with a copy of incinerator permits and medical waste transporter licenses within 30 days after beginning services. The company performing services under this contract shall have been in the medical waste disposal business for a minimum of the past two years.

2. COLLECTION CONTAINERS. The contractor shall provide clean/disinfected, rigid, puncture resistant, leak‐ proof, moisture impervious, strong enough to prevent tearing or bursting under normal conditions of use and handling, sealable, and Department of Transportation (DOT) approved biohazard waste containers at time of each pick‐up. Each container will also be marked with the biohazard symbol in accordance with OSHA regulations in 29 CFR 1910.1030. The transport container (truck) shall be state licensed; as well as, marked and placarded in accordance with federal and state regulations for transportation.

3. ROUTINE PICK‐UP SCHEDULE. The contractor shall pick‐up the filled biohazard waste containers at Ehrling

Bergquist Clinic on Friday between the hours of 0730 and 1600 (excluding federal holidays). Any deviations from this schedule must be approved by the Contracting Officer and the Facility Management Office/SGSM.

Biohazard waste located at the Veterinary Clinic, 403 Butler Blvd, BLDG 490, Offutt AFB, NE 68113 will be picked‐up at least monthly.

4. RECOGNIZED HOLIDAYS. The contractor is not required to provide services on any federal holidays.

5. EMERGENCY/CONTINGENCY COLLECTIONS. Contractor shall provide out‐of‐cycle emergency collection services, as required, to meet unforeseen medical contingencies, disasters, or clinic expansion. Expected frequency for this service is undetermined.

6. INVOICE/CERTIFICATE OF DISPOSAL. The contractor shall provide the Facility Management Office/SGSM with an invoice/certificate of disposal for each shipment of medical waste autoclaved/incinerated within 45 days of waste pick‐up. The invoice/certificate of disposal shall include the date, weight, quantity and type of containers, site, and manifest number for each shipment; as well as, the customer's name, address, and account number.

7. CONTRACTOR EMPLOYEES. Shall present a neat appearance and be easily recognized as a contract employee. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

a. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500‐7 (for military) AF Policy. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be a contrary to the policies contained in AFI 64‐106. The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS) change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The contractor shall provide all training necessary to perform the work as defined in this statement of work (SOW). Training shall not hamper the quality or timeliness of daily work requirements.

b. The contractor shall verify that all his/her employees understand the risk involved with medical waste and are trained in specific procedures to handle spills occurring in any facility located at Offutt AFB, in route to his/her facility, and at his/her facility.

8. REPORTING INSTRUCTIONS: Before beginning and upon completion of any scheduled or unscheduled service call visit, the contractor's service representative will contact a representative of Housekeeping at

(402) 294‐ 6659 or cell phone (402) 232‐9010. Housekeeping is located Ehrling Bergquist Clinic, 2501 Capehart Road, Bellevue, NE 68113, on the ground floor, North Wing. Access to the clinic during heightened security may be hampered. The vendor shall hold the government harmless for delays caused by security.

The two normal ways to access the facility will be to arrive at the entrance and call (402) 294‐4615 or (402) 294‐9300 for an escort, or to apply for a contractor's badge through the 55th Security Forces squadron (recommended if accessing more than once per month). The Facilities shop will assist with either option upon award.

9. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

10. KEY CONTROL. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control.

a. The contractor shall report the occurrences of a lost or duplicated key to the Contracting Officer within one workday.

b. In the event keys are lost or duplicated, the contractor will be required, upon direction of the Contracting Officer, to re‐key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re‐keying. When the Government performs the replacement of locks or re‐keying, the total cost of re‐keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

c. The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by the contractor's employees to permit entrance of persons other than contractor's employees engaged in the performance of assigned work in those areas.

11. SAFETY: The contractor and contractor representatives shall comply with Air Force safety standards at all times while on government property. In accordance with AFI 91‐202, AFMAN91‐203, AFI 91‐207 and Federal Occupational, Health and Safety agency (OSHA) standards, safe working practices shall be followed.

These include, but are not limited to:

a. Wearing of seatbelts/shoulder harnesses at all times while driving on Offutt AFB.

b. Observe maximum speed limits, 25 MPH unless otherwise posted, on Offutt AFB (i.e.: 10mph in parking lots).

c. Comply with the no smoking policy within 55th Medical Group.

d. Report any problems with building utilities such as blown circuit breakers and defective/broken electrical receptacles to Facility Management.

e. Comply with all 55th Medical Group Safety and Fire Regulations.

12. LIABILITY: The contractor will be held professionally liable for errors and/or omissions during the performance of this contract.

13. DEFINITIONS OF WASTE. Medical waste to be destroyed shall include the following categories:

a. Cultures and stocks. Cultures and stocks of infectious agents and associated biologicals; waste from the production of biologicals; discarded live and attenuated vaccines; and culture dishes and devices used to transfer, inoculate, and mix cultures.

b. Pathological wastes. Human pathological wastes, including tissues, organs, body parts, and body fluids that are removed during surgery or other medical procedures.

c. Human blood and blood products. Discarded waste human blood or blood components (e.g., serum and plasma) and materials containing free‐flowing blood and blood components.

d. Sharps. Sharps that have been used in animal or human patient care and treatment or in medical and research laboratories, including hypodermic needles, syringes (with or without attached needle), Pasteur pipettes, scalpel blades, blood vials, test tubes, needles with attached tubing, and culture dishes (regardless of presence of infectious agents). Also included are other types of broken or unbroken glassware such as slides and cover slips.

e. Animal wastes. Contaminated animal carcasses, body parts, and bedding of animals that were known to have been exposed to infectious agents, production of biologicals, or testing of pharmaceuticals.

f. Isolation wastes. This category covers biological waste and discarded materials contaminated with blood, excretions, exudates, or secretions from humans who are isolated to protect others from certain highly virulent organisms, or isolated animals known to be infected with highly virulent diseases. Highly virulent diseases are those derived from class IV etiologic agents as defined by the Center for Disease Control.

g. Other. Non‐hazardous chemotherapy wastes generated during the preparation and administration of chemotherapy drugs.

h. Outdated Drugs. Non‐hazardous/Non‐RCRA outdated drugs that may be autoclaved/microwaved/incinerated in accordance with federal and state regulations and landfill rules.

The contractor shall provide all training necessary to perform the work as defined in this statement of work (SOW). Training shall not hamper the quality or timeliness of daily work requirements.

i. The contractor shall verify that all his/her employees understand the risk involved with medical waste and are trained in specific procedures to handle spills occurring in any facility located at Offutt AFB, in route to his/her facility, and at his/her facility.

14. Security Requirement/Base Access.

a. The contractor will be required to comply with all security and force protection requirements enforced at Offutt AFB, NE. The contractor shall apply for personnel security clearance within 15 calendar days after award of the contract.

b. NATIONAL CRIME INFORMATION CENTER (NCIC) BACKGROUND CHECK:

In addition to the requirements identified in FAR 52.204‐9 ‐ Personal Identity Verification of Contractor Personnel and AFFARS 5352.242‐9000 ‐ Contractor access to Air Force installations, all contract employees require a positive NCIC background check prior to being granted access to Offutt AFB in accordance with the installation security policy. To expedite this requirement, the contractor shall make contact with the sponsoring unit/base agency POC or security manager listed above, and request a copy of the 55 SFS Contractor / Vendor Pass Request & NCIC Screening Spreadsheet (See information template below). The contractor shall provide the data requested on the spreadsheet for every employee proposed to perform work under this contract requiring physical access to Offutt AFB. The contractor shall return all completed spreadsheets to the sponsoring unit/base agency POC or security manager no later than 5 business days prior to the contract start date. See below for additional security checks needed for restricted and controlled areas.

55 SFS Contractor / Vendor NCOC Screening & Pass Request Spreadsheet Template

c. Note: Only use the spreadsheet provided by the base agency POC /or security manager. Input employee data as shown in the above template format. Non U.S. Citizens require additional vetting processes and must physically present their employment authorization card to the Pass & ID office before access can be granted. If airfield access is required, please allow an additional 14 days to process the Entry Authorization List (EAL). Contact base agency POC for more details.

d. If an individual is denied a base pass/access to the installation, the contractor is notprohibited from hiring that individual for work on this contract as long as the work entailed does not require the individual to have physical access to Offutt AFB or any of its facilities. Employees who refuse to complete the form will be denied access to the installation.

e. All illegal aliens are considered unauthorized individuals and will be barred from the base.Illegal aliens attempting entry or found on the installation (if incorrectly issued a pass) will be processed as an unauthorized individual and removed from the installation. In addition to notifying the contractor of the illegal alien, the Offutt AFB Security Forces will notify AF Office of Special Investigations, local police and the US Immigration and Customs Enforcement office. Contractors are prohibited from hiring illegal aliens for work on a Government contract and the other Government agencies contacted upon discovery of the illegal may seek corrective and/or punitive actions pursuant to law against the hiring organization if violations occur.

f. The below list identifies reasons why an individual, if they are identified during the NCICcheck, would be denied access to Offutt AFB:

g. Disqualifiers that would deny contract employee’s entry/access to the installation or its facilities:

‐ U.S. Citizenship, immigration status, or Social Security Account Number cannot be verified.

‐ Wanted by federal or civil law enforcement authorities, regardless of offense or violation.

‐ Conviction of firearms or explosives violation within the past three years.

‐ Incarcerated for 12 months or longer within the past three years, regardless of offense or violation.

‐ Conviction of espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution.

‐ Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

‐ Any other criminal activity identified on the NCIC check that the Wing Commander determines to be so serious as to pose a possible threat to the safety and security of base personnel and facilities.

‐ Name appears on any federal installation debarment list.

‐ A 100% Base Pass check is required for all contractors (even if a passenger in an authorized vehicle) and contract vehicles entering the installation. Contractors are not authorized to bring guests or other contract employees onto the installation unless those individuals are personally in possession of a base pass or Government Identification card.

15. ECMRA Reporting Requirement

IMPLEMENTATION OF NDAA SECTION 8108, CONTRACTOR INVENTORY

FY11 NDAA Section 8108, Contractor Inventory “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract to include all task orders for the designated period via a secure data collection site. The contractor is required to completely fill in all required data fields at h ttp://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year, beginning with 2013.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non‐DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.