PWS_MAIL_METERS_-_Offutt_AFB_-_Omaha,_NE.docx

PEFORMANCE WORK STATEMENT

FOR MAIL METER LEASE

OFFUTT AFB

Table of Contents

Section Number and Title Page Number

1.0. Description of Services 3

2.0. Service Summary 4

3.0. Government Furnished Property and Services 4

4.0. General Information 4

5.0. Security Requirement/Base Access 4

1.0. Description of Service.

1. 1. Scope of Work. Provide a lease of a mail postage meter for Offutt Air Force Base Official Mail Center (OMC) located in Bldg 513. The lease must include the mail metering equipment, maintenance, and meter head rental.

1.2. Equipment Requirements. Must be a digital mailing system.

1.2.1. Must include base equipment (mail meter), scale (up to 70 lbs), pc, label printer, associated mail management software, touch screen monitor, bar code scanner, standard peripherals (mouse, keyboard etc).

1.2.2. Equipment must be capable of weighing and rating the mail automatically. Able to process stacks of mixed mail, individually weighing each mail piece and applying proper postage to each mail piece.

1.2.3. Capable of processing high volume of mixed mail with speed/accuracy at a minimum of 100 mail pieces per minute.

1.2.4. Equipment must be capable of processing all classes of USPS mail/parcels. Multi-carrier processing ability for small parcels such UPS and FedEx is required.

1.2.5. Equipment must have internet connectivity capability for downloading postage funds, rate change updates and other system updates as required.

1.2.7. Maintenance.

1.2.7.1. The lease must include maintenance service to repair equipment and provide maintenance as required per equipment manufacturer. Should equipment become inoperative, the contractor must return equipment to service within 48 hours or provide suitable replacement equipment until the equipment can be repaired.

1.2.8. Software.

1.2.8.1. Mail management software must be capable of maintaining/tracking at least 20 separate account by name or account number.

1.2.8.2. Must be able to generate accurate reports of actual postage cost utilized by each account for the entire year.

1.2.8.3. Software maintenance care must be covered as part of the all-inclusive lease.

2.0. Service Summary.

Threshold Remedy

SS-1

Provide maintenance on postal meter, return to service with 48 hrs.

1.2.5.

3 valid defect per year Return postage machine to service or provide replacement equipment within 48 hrs of notification.

3.0. Government Furnished Property and Services.

No government property or office space will be provided to the contractor.

4.0. General Information.

4.1. Contractor maintenance support is limited to standard Offutt AFB duty hours 0700-1700, Mon – Friday. If repairs are going to require access after these hours, Base Official Manager will be notified at (402) 294-2665 to arrange for escort.

5.0. Security Requirement/Base Access.

Due to lack of frequency and need to be on the installation, the Contractor will be required to be escorted on base to perform installation, training and repair services. Contractor will be under visual observation at all times while on Offutt AFB. As a minimum, the contractor will contact the OMC 24 hours prior to actual service date to schedule service. If the OMC cannot perform the escort duty, they shall contact the Official Mail Manager (OMM) to assist/perform escort duty.