MERLIN_Single_Source_JA_(CO_Signed).pdf

Single Source Justification (Simplified Acquisition)

20 Apr 2017 Page 1 of 2

Section A: General Contract Information

Contracting Activity: 55 CONS/PKB

Project/Program Name: MERLIN Bird Avoidance Radar System

Purchase Request/Identification Number: F3H0G18191AW01

Estimated Contract Cost (including Options): $180,250.44

Section B: Description of the Supplies/Services Required

1-year extended warranty with an additional four option years, plus a 6 month extension executed on a yearly basis on the existing MERLIN XS2530i/SS200m Bird Avoidance Radar System (BARS). The extended warranty will provide for continuation of the original warranty including system preventive maintenance (excluding routine maintenance that is to be provided by the Customer), 24-7 telephone and Internet technical support, remote system monitoring (via MERLIN FileWatcher® if the system is connected to the Internet), MERLIN operating system software upgrades and maintenance, and repair or replacement of any failed parts or components.

Section C: Justification for Soliciting from a Single Source or Brand Name

DeTect Inc. in the proprietor and manufacturer specializing in BARS and small radar systems. DeTect Inc. is the only manufacturer who builds the proprietary MERLIN BARS equipment and software. DeTect Inc. BARS is already operational at Offutt AFB and four other Air Force bases globally. Offutt AFB has had this system operational since February of 2009 and is responsible for the care and maintenance of the unit. DeTect Inc. has no authorized resellers of this equipment, software, or warranty services. 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services will satisfy Agency Requirements

Section D: Efforts to Obtain Competition

DeTect Inc. has no authorized resellers of this equipment, software or warranty services. However, the Government performed market research and posted a Sources Sought Synopsis on 22 June 2018 to www.fbo.gov to determine if there are other companies that offer a similar warranty and software service. Two companies responded to the posting. One company was an 8(a) small business that intended to subcontract the requirement back to DeTect, Inc. which would incur the Government additional costs, and the other respondent offered a similar system replacement but will not offer to participate in the work since DeTect, Inc. will have better access to parts, software, and relevant technical information than any other vendor.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

DeTect Inc. is the only responsible source with the necessary design, manufacturing, production, and process data capable of providing services that meet the minimum requirements for form, fit, and function. The commercial market does not have the capability to supply a comparable warranty or support the MERLINTM XS2530i/SS200m BARS due to its proprietary software and hardware configuration. A market survey will be completed following the expiration of this contract to determine of there are any other companies that can provide the requirement at a reasonable or reduced cost to the Government in comparison to the current contract. It will be posted and re-competed to allow other small businesses the opportunity to provide the requirement.

20 Apr 2017 Page 2 of 2

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

30-Jul-2018

Typed Name and Rank/Grade of Contracting Officer

PAUL G. ERICKSON, MSgt, USAF

Signature of Contracting Officer

20 Apr 2017 Page of Section A: General Contract Information Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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