FA4600-17-Q-0007_Microbio_Analyzer_Amendment_1.pdf

F3H4A16305AW01

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this amendment is to:

1) Attached the correct PWS for Microbiology Analyzer.

See Summary.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA460017Q0007

X 9B. DATED (SEE ITEM 11)

07-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Mar-2017

CODE

55 CONTRACTING SQ

101 WASHINGTON SQ. BLDG 40

OFFUTT AFB NE 68113

FA4600 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA460017Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

MICROBIOLOGY ANALYZER PWS

PERFORMANCE WORK STATEMENT

FOR

Microbiology Analyzer

AIR FORCE MEDICAL

CLINICAL SUPPORT SERVICES

Non-Personal Services

17 Feb 2017

TABLE OF CONTENTS

Sections Title

1 Description of Services

2 Contractor Personnel

3 Contractor Furnished Items & Services

4 General Information

5 Service Summary

6 Definitions

7 Government Furnished Properties & Services

1. DESCRIPTION OF SERVICES: Equipment Lease/Service program.

1.1. General Service Requirement: The contractor shall provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventive maintenance parts, reagents, panels, consumables and services necessary to perform preventive maintenance and calibration (on-site) for Microbiology Identification and Susceptibility Analyzer. The leased equipment is to be provided to Ehrling Bergquist Clinic, 2501 Capehart Rd, Bellevue

Nebraska, 68113. The service agreement will cover all costs including parts, labor and transportation for the leased equipment.

1.2. Period of Performance: Performance period for this contract will be the effective date of award and will consist of a Base Year plus four one year Option Periods plus a 6 month extension. This paragraph in no way commits the Government to exercise any of the options on the contract.

2. CONTRACTOR PERSONNEL

2.1. Contract Manager: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the person, and an alternate who shall act for the contractor when the manager is absent, shall be designated at time of award in writing to the Contracting Officer.

2.1.1. The contract manager will contact Bioenvironmental Equipment Maintenance

(BMETs) at 402-294-7440 to schedule preventive maintenance. Provide preventive maintenance twice a year during the month of October and March at no additional charge.

2.1.2. The contract manager and alternates must be able to read, write, speak and understand English.

2.2. Employee Training: The contractor shall provide on-site instrument training at time of installation of analyzer. The contractor shall provide off-site instrument training for two (2) government employees to include transportation, food and lodging.

2.3. Quality Control: The contractor shall maintain all systems in accordance with DOD information systems and manufacturer specifications. Preventive maintenance shall be completed annually, as specified in the manufacturer service manuals, to maintain a 95% uptime with no more than 2 customer complaints per quarter. Upon completion of service, the contractor shall provide service reports, to include calibration results, to the BMETs.

2.4. Quality Assurance: The BMETs personnel will inspect the contractor’s work to ensure requirements of this contract are being met. The Bioenvironmental Maintenance section will also accept customer complaints from the equipment users to determine the quality of the contractor’s work.

2.5. Physical Security: The BMET or Medical Laboratory will provide a representative to sign-in the contractor’s representative at the security check point when doing maintenance at the Erhling Bergquist Clinic. The Contractor will need to process through base security before being allowed access on base to perform maintenance at the Medical Laboratory. The contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment and materials shall be secured. The contractor must also check out with BMETs when finished.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1. General Information: The Contractor shall furnish all items needed to perform this contract according to all of its terms. The contractor shall provide all supplies necessary to perform correlation, precision and other studies related to installation and operation of the analyzer at no additional charge. 70 tests per month-Conventional Combo Panels for

Susceptibility and Identification of gram positive organisms. 110 tests-Conventional Combo

Panels for Susceptibility and Identification testing for gram negative organisms, or equivalent panels (Neisseria, Haemophilus, Beta strep susceptibility panels). Printer and Printer Cartridge.

Reagents, Panels, and Consumables. Waste Reagent Disposal Supplies. Contract must be a lease with the ability for laboratory technicians to order supplies directly from manufacturer.

Any part/test under $3500.00 (micro purchase threshold) will be purchased by the government through use of GPC. Provide all equipment necessary to perform Microbiology Identification and Susceptibility testing according to this Performance Work Statement. The analyzer must be able to interface with the Air Force Laboratory Information System (LIS). All equipment necessary to interface with LIS will be supplied at no additional cost. All software must be approved for use on the Air Combat Command LAN. Testing platform must have the ability to perform manual identification and susceptibility testing if the analyzer were to be inoperable for more than 24 hours.

3.2. Scope: On each scheduled service call for maintenance service, the Contractor Service

Representative will service or attempt to service each covered item of equipment in accordance with the contractor’s current Maintenance Guidelines for such equipment. The

Maintenance Guidelines will be provided to the BMETs. In the event that a covered service call is not specified in the Contractor’s current Maintenance Guideline, the Service

Representative will determine whether such repairs can be made and, if so, whether such repairs should be made on-site or at the Contractor’s Service Center.

3.3. Equipment updates: Yearly the contractor shall furnish and install all software updates and equipment modifications normally provided by the manufacturer at no additional cost to the government.

3.4. Replacement Parts: The contractor shall have available any special tools, supplies, parts, and test equipment which are required for the scheduled maintenance and servicing of the equipment. The contractor shall use only original or factory refurbished replacement parts and be quality assurance tested by the manufacturer. If required replacement parts are not immediately available to the contractor while performing Preventative Maintenance

Inspections (PMIs) or service repair calls, the contractor shall notify the BMETs of the deficiency. Maintenance actions shall not be delayed by more than 48 hours due to delivery of a repair part or item.

3.5. Technical Data: The contractor shall have and maintain a complete file of technical documentation on each system listed in the contract to include schematics, wiring diagrams, service manuals, troubleshooting guides, and service update memos.

3.6. Special Working Conditions: All equipment, parts, materials, and services supplied by the contractor shall conform to the applicable safety standards as indicated in the current code of Federal Regulations, Occupational Safety and Health Administration (OSHA)

Standards.

3.7. Access to Software: The contractor shall have full access to all original software and all software necessary for troubleshooting, calibrating, and revising original software.

3.8. Maintenance Services: When possible, once maintenance actions are started, it shall be continued until the task is completed. A Medical Laboratory representative will stay with the contractor if the maintenance action is not completed during Clinic hours. Contractor employees desiring to work after normal hours, do so at the contractor’s expense.

3.8.1. Preventive Maintenance Inspection: PMI is the care and servicing of the equipment in a serviceable condition in accordance with manufacturer’s scheduled and specifications listed in their technical literature. Inspection`s include, but are not limited to, verification of proper operation, detection and correction of incident failures either before they occur or before they develop into major defects; and includes actions pertaining to yearly inspections, lubrications, adjustments, calibrations, interior cleaning, and replacement of manufacturer’s recommended preventive maintenance parts. The contractor shall incorporate all the manufacturer’s published PMIs and be in sufficient detail as to meet industry standards set forth by the Joint Commission (TJC), National

Fire Protection Association (NFPA) 99, and OSHA. The contractor shall comply with the manufacturer’s specified frequency, duration, and PMI procedures required for each system. PMI’s shall be performed semi-annually between the hours of 0730 and 1630, Central Standard Time. All preventive maintenance visits will be coordinated with the

BMETs prior to any action being taken.

3.8.1.1. PMIs will consist of the following minimum requirements:

3.8.1.2. Consulting with equipment operators regarding equipment performance.

3.8.1.3. Visually inspecting exterior of all systems for damage and cleanliness.

3.8.1.4. Performing operational checks on all systems and correcting any deficiencies noted.

3.8.1.5. Cleaning and lubricating mechanical parts in accordance with manufacturer’s service manual.

3.8.1.6. Making mechanical adjustments to ensure proper operations.

3.8.1.7. Verifying the system’s internal and external calibrations are within manufacturer’s specifications.

3.8.1.8. Performing an electrical check of the equipment and all accessories included in this contract, and making electrical adjustments as required to ensure compliance with manufacturer’s specifications.

3.8.1.9. Replace excessively worn or defective parts. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled visit.

3.8.2. Scheduled Maintenance: The contractor shall perform yearly PMIs and system calibrations. The performance objective is to maintain a 95% uptime, and no more than 2 valid customer complaints per quarter.

3.8.3. Unscheduled Maintenance: The contractor will provide on-site repair support to correct all malfunctions that may occur. All tools, test equipment, parts, and supplies necessary to return the equipment to original operating specifications will be the responsibility of the contractor.

3.8.3.1. The contractor shall provide telephone assistance 24 hours a day for equipment covered under this contract. Telephone assistance shall be toll free to the government, and shall be manned by a qualified repair technician. If the problem is not corrected by telephone assistance, the contractor’s representative is to arrive within 24 hours after a service request is originated to correct the issue.

4 GENERAL INFORMATION

4.1. Hours of Operation: The contractor shall perform preventive maintenance services and software upgrades required under this contract between normal duty hours, 0730 to 1630, Central time. This is Monday through Friday excluding Federal Holidays and Air Combat

Command (ACC) Down Days.

4.2. Holidays: The contractor shall not be required to perform preventive maintenance services and/ or software upgrades on-site during the following federal holidays: New

Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence

Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

4.3. Conservation of Utilities: The contractor shall make sure employees practice utility conservation. Ensuring that all lights are turned off when leaving an unoccupied room.

4.4. Records/Documentation: The contractor will maintain a sign-in log noting date called, date scheduled, date and time of arrival, and date and time completed. This log will provide the government data to determine if uptime and response times are being met and will be available for review by the BMETs.

4.5. Service Report: Upon completion of all worked performed, the contractor shall provide a legible service report. The government representative shall countersign the report.

Failure to provide the service report may result in payment for service being delayed until the service report is received. Service reports shall include the following:

4.5.1. Type of service, PMI, scheduled or unscheduled service call.

4.5.1.1. System nomenclature, model, serial number and room number.

4.5.1.2. Description of all services rendered during the visit.

4.5.1.3. Listing of all discrepancies, if any discrepancy, still exists. The contractor will return to fix the discrepancies at no cost.

4.5.1.4. If replacement parts are used, a complete list of parts used, by part number.

The completed service report will be turned into Bioenvironmental Maintenance prior to the contractor leaving the Clinic.

5. SERVICE SUMMARY

Performance Objective PWS

Paragraph

Performance Threshold

1. Maintain a 95% uptime 2.3. No more than 2 valid Customer Complaint

Records per quarter

2. Ensures preventive and routine maintenance are performed as required.

3.8.

No more than 2 valid Customer Complaint

Records per quarter

3. Service Report 4.5 Upon completion of each PMI or corrective maintenance call, the contractor shall provide a legible service report.

6. DEFINITIONS

6.1. Up-time: The time that the system is performing according to specifications

6.2. Down-time: The time when the system is deemed inoperable due to breakdown, ongoing corrective maintenance, or failure to perform according to specifications. The period of downtime shall be from notification to the contractor until the equipment is presented to the government’s representative in operation condition, ready to use. This shall include waiting for a loaner, time for delivery and installation of replacement parts, and time elapsed after initial notification. Total downtime is the cumulative number of hours per months that the system is non-functional.

6.3. Reliability: All equipment must maintain a monthly percentage uptime of 95%.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. There is no government provided property

(End of Summary of Changes)