SOO_Minot_AFB_ND_GATR_Upgrade_Final_5_Jul_17.pdf

STATEMENT OF OBJECTIVES (SOO)

For

Upgrade of RF Infrastructure

For Air Traffic Control

Minot AFB ND

Final: 5 July 17

Prepared By

38 ES/ENII

4064 Hilltop Road

Tinker AFB OK 73145-2713

STATEMENT OF OBJECTIVES (SOO)

For

Upgrade of RF Infrastructure

For Air Traffic Control

Minot AFB ND

1.0 INTRODUCTION. This Statement of Objectives (SOO) defines the requirements for the contractor to engineer, furnish, install and test (EFI&T) the upgrade of the RF Infrastructure for the Air Traffic Control (ATC) facilities at Minot AFB, North Dakota. This will entail replacing the antennas, RF cabling, lightning protection, and related equipment at the base Ground-Air-Transmitter-Receiver (GATR) site. It also realigns the antenna configuration to allow the elimination of the existing antenna multicouplers, and prepares the site for a follow on upgrade for new ATC radios under a separate future project.

2.0 REQUIREMENTS

2.1. General Requirements. Unless otherwise specifically noted herein, the contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. Any Government Reused Equipment (GRE) is identified in section 2.2.1. Since this is an operational facility, contractor must plan work sequences to ensure the amount of downtime is limited. This will require that the towers and similar components be updated one portion at a time until complete changeover is achieved. This allows continued operation of existing systems until just prior to cutover.

2.1 Specific Project Details for this Contract.

Items below must be included as part of any proposal submitted by the contractor with all costs for labor, equipment, supplies, rentals, and subcontracted services identified in the proposal. This section outlines what is to be done within the scope of this contract. Refer also to attached sketches and standards for additional information. This project has one work area at the main GATR site in building 392.

2.1.1 Upgrades to Building 392-Main GATR Site

Since this site is the main ATC facility, provisions must be made to keep at least a minimal number of radios online for continued operations. Specifics must be coordinated with base prior to taking any systems offline. Suggested approach is to consolidate operations on one tower and work on the second tower, then reverse that process while the first tower is upgraded. Alternatively, some frequencies may need to be transferred to the tower back up radios while upgrades are completed. Refer to the attached sketches for more details on the required layout of the tower and building. Requirements below cover a single tower, and will be repeated for the second tower. It should also be noted that the site currently has

4 metal towers. This project will consolidate operations on the south two towers. The north two towers will be cleaned off by the contractor and will be left as “abandoned in place”. No other work will be accomplished on the north towers.

2.1.1.1 Old Antennas and Cabling

The old antennas, cabling, aerial messenger cable support system, and lightning protection will be completely removed from all 4 towers in the course of this installation. Antennas will be turned over to the base for reuse. All other items will be disposed of by the contractor.

2.1.1.2 Install Buried PVC Conduit, Cable Ladder, Interconnect Ground, and Obstruction Lights

2.1.1.2.1 New Buried PVC Conduit.

New 4” PVC (schedule 40 or better) will be buried between the building and each tower to provide a path for new RF cables (installed in paras below). A total of 5 runs will be buried for each tower. This will require the contractor to cut the existing asphalt, and excavate a trench from the building junction box to each tower. PVC will be buried to a minimum depth of 30 inches. The contractor will determine whether any expansion joints will be needed at the junction box ends due to the extreme temperatures the system must operate within. At each end of each run, a 90-degree curved upsweep will be installed. At one end it will be attached to the bottom of the appropriate new junction box (installed in paras below). At the tower end, it will extend up toward the side of the appropriate tower approximately 18” and onto the appropriate new cable ladder (see para below). PVC will be secured to the cable ladder or tray with stainless steel bands (Andrews Wraplock, p/n 12395-1) or galvanized clamps.

2.1.1.2.2 New Cable Ladder.

New galvanized cable ladders or trays (18” width) will be installed on the north side of towers 1 and 2 from ground level to the top of the tower platform just below the tower level junction box. The bottom of the ladder will be secured in a concrete footing to ensure stability for the ladder and the PVC that is attached to it.

2.1.1.2.3 New Interconnect Ground

While the trench is open, a new copper braided ground line will be installed between each tower base ground and the building 392 ground. This will ensure a single point ground for both structures. The ground line will not be encased in a conduit. It will be laid into the trench and buried along with the PVC. The ground line will be a continuous run with the only splices and connections being at the ends where they will connect to the associated ground using exothermic welds.

2.1.1.2.4 Install New Obstruction Lights and Power Conduit

While the trench is open, a new power conduit for the power feeds for the tower obstruction lights will be buried in each trench and then routed up the tower to the top of the platform rail at the point where the new obstruction light will be installed on both towers. The power conduit will be secured to the tower with galvanized clamps at least every 4-foot. A new FAA approved dual lamp obstruction light will be installed at the platform level for each tower at the approximate point shown on the attached sketch. Due to high winds and ice accumulation, the light must be securely fastened. A photocell control box will be mounted on the side of building 392 that provides a single point of control for both obstruction lights.

The obstruction light control box will connect to a spare or contractor installed 20-amp circuit breaker inside building 392. The obstruction lights will be the only load on this breaker to preclude accidental tripping of the circuit. The contractor will be responsible for installing the power conduit from the breaker to the control box. The control box must allow for either dusk-to-dawn switching or a manual by-pass to set the obstruction lights to constant on. It must be enclosed in a weather proof enclosure (type NEMA 4X). The control box must be mounted at a workable height for easy access. The photocell must be raised to approximately 8-feet above ground since snow drifts can easily reach that height around the building.

2.1.1.3 Install New Junction Boxes on Towers and Building

A stainless steel junction box (type NEMA 4X) will be mounted at the rail level for each level of the tower (for cable size transition). This tower level box will not have polyphasers. It will have through connectors for cable size transition between the 7/8” heliax main cables, and the ½” heliax pigtails to the antennas. Additionally, one stainless steel junction box (type NEMA 4X) per tower will be installed at a working height on the side of building and adjacent to the existing ground level tower mounted junction box at the approximate locations shown on the sketch. The building level boxes will have a lockable key latch, or a hasp type latch to allow locking of the box. The base will provide the lock if they decide to secure it. Within the building mounted junction box, each new RF cable (installed below) will attached to a surge arrestor (Polyphaser, IS-NEMP-C2, or equivalent). Polyphasers (total of 15 each box) will be mounted on a copper bus bar and the bar separately grounded to the building main ground for lightning dissipation. (See attached junction box standard). Once all the cables are installed in the junction boxes (see below), all holes and entry ports of all boxes will be weather sealed. Cables on the tower level box will not exit from the top of the junction box to allow easier sealing of cable egress points.

2.1.1.4 Install New Antennas

Each tower will have 7 new antennas installed. (See attached sketch for preferred location of each type) Thus, each tower level will have 3 antennas. Antenna types will be dual port, consisting of a combination of TACO D2213, or equivalent, and TACO D2214, or equivalent. This provides a combined capacity of 28 antenna ports between the 2 towers to accommodate the 21 active frequencies and provides 7 spares.

Antennas will be grounded to the tower.

2.1.1.5 Install New RF Cabling To Antennas and Radios

2.1.1.5.1 Install New 7/8” Heliax Between Junction Boxes

A total of seven (15) new 7/8” heliax (AVA5-50FX) cables will be installed from the new building mounted junction box, routed through the new buried PVC (3 cable runs per PVC), and up the new cable ladder to the tower rail junction box at the upper level. Cables will be continuous without any splices. At the new building 392 junction box, the 7/8” heliax will terminate on the unprotected side of a polyphaser.

At the tower rail level junction box, the cable will terminate on the bottom of a through connector.

Cables will be marked with a metal tag numbering system at both ends to allow maintenance personnel to easily identify the cable ends. Cables within the new vertical cable tray will be dressed and aligned in a professional manner and secured with stainless steel cable clamps within the new cable ladder or cable tray system.

2.1.1.5.2 Install Antenna Pigtails Cables

From the top side of the through connector, the contractor will install a new ½” heliax (LDF4-50A) pigtail to the appropriate port on the previously installed antennas. All antenna ports will be populated with a pigtail except for the one port designated as a spare. Connectors on antennas will be properly torqued and weather sealed. Connectors on the through connector inside the junction box will be properly torqued. Pigtails will be aligned and dressed in a professional manner secured along the path from the junction box to the antenna with stainless steel bands to preclude wind sway. (Recommend Andrews Wraplock, 12395-1). A drip loop will be formed in the cable just prior to the port on each pigtail.

2.1.1.5.3 Install ½” Heliax to Radios

From the protected side of the surge arrestor in the new building junction box, a new 1/2” heliax cable (Andrews/ LDF4-50A, or equivalent) will then be routed through a contractor installed cable conduit that connects to the old junction box to allow access to the existing building cable entry ports. From there they cables will be routed to the appropriate radio rack and radio in the existing radio building via the existing ceiling level trays. A new cable ladder will be contractor added above the last row where the new radios will be installed by a future project. Connections will be made directly to the appropriate radios without using the existing multicouplers. The multicouplers are being eliminated as part of this upgrade. Cables in the trays will be dressed, aligned, and secured with plastic ty-wraps in a professional manner. Cables will be marked with a suitable numbering system at both ends to allow maintenance personnel to easily identify the cable ends.

INSTALLATION NOTE: Recommend delaying final cable alignment and securing with the cable trays until the cables are tested (para 2.1.1.7) in the event a cable needs to be replaced. Once all cables have been tested and verified, the final alignment and securing of cables in the trays can occur.

2.1.1.5.4 Beacon Parrot RF Cable and Relocate Ground Junction Box

There is one special cable for the Beacon Parrot that runs to a Harger ground point on the wooden pole on the outside of the building. Prior to modifying this cable the contractor must coordinate with base personnel (located at building 392) to obtain downtime on this system. The system provides a critical test for the base DASR radar and it may require downtime during non-duty hours. This entire assembly will be relocated and rerouted. The ground and cable feeds from the interior of the building will be reused and largely remain intact where they exit the building. The stainless steel junction box for this assembly will be removed from the wooden pole and mounted directly to the building. This will allow the wooden pole to be completely removed later. The cable that runs out of the stainless steel junction box will be cut, routed into the side of the new building mounted stainless steel junction box for Tower 2 and attached to one of the 7/8” cables installed in para 2.1.1.5.1. It will not pass thru a polyhaser within the junction box since it already has one that is installed in the existing harger ground box from which it exited. At the tower platform level, a new pigtail cable will be fabricated to allow attachment to the existing Beacon Parrot antenna. Any final testing and alignment will need to involve the base personnel. Care must be taken no to change the antenna alignment at the tower platform level.

2.1.1.6 Install New Lightning Rods and Tower Grounding

At the top of each tower, two (2) new lightning rods will be installed (recommend Advance Lightning Technology/490-20-168), which includes an attached 20-ft download and 16-ft mast; however, they also make models with longer down leads up to approximately 100-feet in length). The new rods will be positioned on opposite sides of the tower and as far apart as is feasible on the upper tower level. Contractor will add a sufficient length of cabling to extend the lightning rod down leads to the ground at the base of the tower. The new lead will be routed directly to the to the base of the tower along the exterior tower leg using clamps or bands every 3 feet to support the downlead away from the tower legs, and to preclude wind motion of the down lead. The downlead will then be cadwelded to the tower ground. The tower ground resistance will be tested by the contractor, and additional cabling and ground rods added to obtain a ground resistance measurement of 10 ohms or less (TO 31-10-24). Tower ground ring will be connected to the building ground to form a single point ground for the entire assembly using the new interconnect ground installed in para 2.1.1.2.3. Due to icing and high winds in this area, the lightning rod mast pipes and clamps for the lightning rods themselves must be designed for a secure connection.

2.1.1.7 Test New Antennas and Cabling and Cutover to Existing Radios

Once all cabling, antennas, and junction boxes are installed, a joint test of the antennas and cables will be conducted by the contractor and base personnel. Standard tests will include (but not be limited to) cable loss, VSWR, and forward and reflected power. Contractor will coordinate specific tests to be performed with the base prior to beginning the test. Use of an Anritsu Sitemaster is acceptable for testing. Results will be documented and included with the AFTO form 747 as part of the acceptance documentation. An operational test by the end user in the tower or RAPCON will also be conducted to ensure proper operation prior to acceptance. This will be done one radio at a time as the new ½” heliax is connected to the radio. Once operations personnel have accepted it, then the cutover will move to the next radio.

2.1.1.8 Removal of Stub Poles

After the new antenna system is fully online and accepted, the two stub poles on the south side of building 392 will be removed. Preferred method is complete removal. However, if that is not feasible the poles may be cut off 24” below ground, filled, and compacted to an estimated 95% density of surrounding soil.

2.1.1.9 Cleanup and Restoration of Site Grounds and Facility

Once the project has been completed and accepted, the contractor will clean up and dispose of all construction debris around the facility and restore any grounds disturbed during the installation phase.

All cable trenches will be backfilled , leveled and compacted. Removed asphalt for trenches will be replaced and restored to grade. Contractor will account for and remove all contractor owned equipment.

Cabling removed during this project will be disposed of by the contractor. Antennas removed by this project will be turned over to the base for their reuse. The multicouplers within the racks will be removed self-help by base personnel and will be left as is by the contractor. Where the old RF cables exited the building on both the north and south side, the holes left behind by the removal of these cables will be filled by the contractor with a durable patch and then painted the same color as the surrounding walls to as close a match as possible.

2.1.1.10 Environmental Compliance

The Contractor shall comply with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractors are responsible to know and follow all applicable Federal, State, Local and Air Force regulations for environmental protection, including waste disposal, sewer discharge, air emissions, and storm water requirements. The contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Minot AFB. The Prime Contractor shall ensure that their sub-contractors (if any) comply with these specifications.

2.2. Government Reused Equipment (GRE) and Contractor Furnished Equipment (CFE).

This section lists all GRE, and major items that will be CFE. Unless otherwise noted, the contractor is responsible for all equipment, materials, services, rentals, and subcontracts that are required to complete this project.

2.2.1 GRE. Table below lists the GRE for this project:

Except for the existing metal towers, there is no GRE for this project.

2.2.2 CFE. Table below lists the major items of CFE for this project but is not all inclusive. Suggested Product is for reference only. Contractor may select another manufacturer, however, it must be equivalent to the listed item:

Qty Description Use Suggested Manufacturer/Part # 30 Surge Arrestors Lightning Protection Polyphaser/IS-NEMP-C2 14 TACO Antennas GATR site tower mounted TACO D2213 (9 each), TACO D2214 (5 each) antennas (6 per tower) 4 Stainless Steel Junction Box Polyphaser and through connector mounting.

Suitably sized. Contractor selected. NEMA type 4X.

AR Stainless Steel Band Kit Secure Cables to Tower Andrews Wraplock/12395-1 (includes 100-ft roll, with clips)

4 Lightning Rod Lightning protection for GATR site

ALT 490-20-168 (clamps sold separately)

AR 18” galvanized cable ladder Cable support on towers Contractor selected 2 Obstruction Light (non-flashing) One per tower at bldg. 392 Must be FAA approved and provide a photocell switching system as described in this SOO AR 7/8” heliax RF cabling between junction boxes at building 392 AVA5-50FX, or equivalent

AR ½” heliax RF pigtail cables to radios and antennas at building 392

LDF4-50A, or equivalent

AR ½” Heliax Cable connectors Connectors for ½” heliax cable for building 392.

Contractor selected.

AR 7/8” Heliax Cable connectors Connectors for 7/8” heliax cable for building 392

Contractor selected.

AR 18” wide galvanized cable tray w/clamps, or equivalent.

Provides vertical cable support for 7/8” heliax for tower cables at building 392)

Contractor selected.

AR=As Required

2.3. Base Support Requirements.

2.3.1 Contractor Identified Support.

The contractor must identify in their proposal any base support requirements (for example, laydown and storage areas) necessary to complete this project. The primary point of contact for the contractor will be the 5 OSS/OSA office located at Minot AFB ND. Questions concerning equipment storage areas, shipping addresses, security requirements, location of inbriefs/outbriefs/progress meetings, marking of existing utilities, and other base support will be directed to that office. 5 OSS/OSA will then direct the contractor to the specific office that can provide the requested support. The 5 OSS must also ensure any real property updates are made upon acceptance of the equipment (if needed).

2.3.2 Specific Base Support Requirements.

2.3.2.1 Marking of Utilities.

5 OSS must ensure all hidden utilities, communications lines, and related equipment are marked and identified within the work areas prior to work beginning. This is particularly important at building 94.

3.0 Contract Requirements:

3.1 User Selection Criteria:

3.1.1 Inbrief/Outbrief.

3.1.1.1 In-brief.

The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; Base POC schedule; etc.). The contractor must contact the base POCs at least one week in advance to ensure a walk-thru can be conducted and site access can be provided.

3.1.1.2 Out-brief.

The Contractor shall conduct an out-brief with the site POC or designated representative and other site personnel at the conclusion of the implementation. The implementation out-brief shall inform the customer of implementation results and necessary maintenance issues.

3.1.1.3 Engineering.

The Contractor shall utilize all walk-thru/site survey information to analyze the project requirement to perform engineering. The Contractor shall ensure the technical solution will integrate into the existing site-specific infrastructure (as required). The Contractor shall provide follow-on support via telephone or email to clarify their solution as required.

3.2 Installation:

3.2.1 Site Coordination:

The contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.

3.2.1 Service Outages.

The Contractor shall be responsible for preventing any unscheduled Contractor-caused interruptions of service. The Contractor shall coordinate planned outages with the site POC at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

3.3 Turn-Key Operation and Testing:

The Contractor shall engineer, furnish, install, test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The Contractor shall provide all hardware and software necessary to support this requirement. The Contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval. The contractor shall perform approved test to obtain system acceptance. The contractor shall complete all installation and testing activities within 45 calendar days of installation start date. (CDRL A006)

3.4 Hardware and Software:

The Contractor shall purchase all equipment, latest software, and accessories necessary for the execution of this project. The Contractor shall store purchased equipment in a secure/dry staging location until deployment and ship all equipment using commercial means. All hardware/software provided shall be new and include a twelve month (one-year) manufacturer warranty.

3.5 Warranty:

The contractor shall provide a warranty for the workmanship on the installation for a period of 12 months from date of site acceptance/signing of the AFTO 747 by the customer.

3.5.1. The Contractor shall provide written procedures and required information for warranty services prior to cutover in the site acceptance form or as an attachment to the site acceptance.

3.6 Configuration Management:

The Contractor shall perform configuration management of all equipment associated with the completed system. The Contractor shall provide configuration management information to the base project manager.

The configuration management information shall include, but not be limited to, a list of all components installed by system serial number (hardware). The Contractor shall also provide schematics and wiring diagrams incorporating the new equipment and cabling into the existing configuration. (CDRL A001)

3.7 Project Management:

3.7.1 Program Manager

The Contractor shall provide a Program Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Program Manager or alternate's range of authority to act for the Contractor relating to daily contract operation.

3.7.2 Schedule

The Contractor shall provide a schedule with the proposal. The Contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure the necessary processes and activities are performed to provide an effective and acceptable system. The contractor shall employ effective management tools and methods to assure control of cost, schedule and performance. As needed, the contractor shall conduct, support, or participate in program management and technical reviews, meeting, and conferences to ensure effective and efficient project execution. The Contractor shall be responsible for storage, staging and deployment of any equipment and materials provided as part of this project unless otherwise mutually agreed upon by the Government and the Contractor.

3.7.3 Data Generated

The Government retains the right to all documentation and data generated by the Contractor as a result of this project. The Contractor shall provide COTS products with the appropriate licenses. The Government contracting officer shall have final authority for resolution of any contradictions within the proposal.

3.8 Personnel

3.8.1 Site Point of Contact (POC): The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

3.8.2 General Personnel Requirements: The Program Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English. The Site Visit Request Letter shall be submitted to the Contracting Officer not later than one week prior to base visit.

3.9 Security:

3.9.1 Security Clearances:

At the time of the publication of this SOO, the work areas do not require security clearances or work within any controlled areas. If such entry is required the contractor will contact the base regarding escorted entry and suitable clearance information as noted in para 3.9.4.

3.9.2 Conditions: Conditions caused by Force Majeure (acts of war, terrorism, nature, etc.) shall be addressed on an as needed bases. The contractor shall anticipate that in the event of heightened alert, access may be denied for approximately three to five days. The contractor shall also anticipate that during periods of heightened alert, time required to access may increase.

3.9.3 Key Control/Combinations. The Contractor shall establish and implement methods of assuring control and safeguard of all Government keys or lock combinations issued to the Contractor.

GOVERNMENT KEYS SHALL NOT BE DUPLICATED. See FAR 52.245-2(e)(2). The Contractor shall immediately notify the site security police and the CO of any occurrences of lost or duplicated keys or compromise of combinations.

3.9.4 Personnel Back Ground Checks for Clearances

Nominations shall contain full identifying data on the nominee, a statement that he/she meets citizenship requirements, a description of the applicant’s current clearance, and the investigative basis (National Agency Check, Background Investigation, or Single Scope Background Investigation) for the clearance.

3.9.4.1 Contractor Consent to Background Checks:

3.9.4.2.1 The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation.

3.9.4.1.2 Information required to conduct a LEADS check includes: full name, driver’s License number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information, Contractors Consent for Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas.

3.9.4.1.3 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

3.9.4.2 Badges:

The Contractor is required to provide identification badges with photo of employee for their employees.

All Contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor.

Size, color, style, etc. are to be mutually agreed to by the Contractor and the Government. The Contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

3.9.4.3 Contractor Registration of Vehicles on Minot AFB:

All Contractors or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on a federal installation.

3.9.4.4 Access to installation during force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in Installation Security Instructions. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

3.9.5 Restricted Areas:

Specific written permission to enter such areas is granted under the authority of the installation Commander or his designated representative. The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued.

3.9.6 Non-disclosure Agreements:

To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

3.9.7 Property Protection:

The Contractor shall be responsible for safeguarding all government property, classified information, and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. When not under the direct control of contractor personnel, all government facilities, equipment, and materials utilized by contractor personnel shall be secured.

3.9.8 Industrial Security:

The Contractor shall comply with all pertinent instructions, directives, and regulations, as provided by the Government, to ensure the proper implementation of the contractor’s industrial security program. This includes clearance procedures, visitor’s security, inspections, violations, education, classification, international, security programs and operations.

3.9.9 Listing of Employees:

The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Program Manager and provided to the government Security Officer and Special Security Office (SSO) within 10 days of the contract award. An updated listing shall be provided when an employee’s status or information changes.

3.9.10 Accident/Incident Reporting and Investigation. The contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOO. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

3.9.11 Subcontractor Safety. The Contractor shall be responsible for ensuring subcontractors satisfy the safety and health requirements set forth in OSHA standards, any local procedures, and other provisions of this contract.

3.9.12 Contractor-Furnished Property and Equipment (CFP/CFE).

3.9.13 Identification / Marking. The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name, contract/task order number, and project number.

The Contractor shall place a easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

3.9.14 Transportation and Storage of Material/Equipment. The Contractor shall transport and store all CFM and CFE required to perform contract requirements. It should be noted that the road to the site is unpaved and steep.

3.10 Others:

3.10.1 Documentation:

The Contractor shall provide all documents to the Government for review and approval prior to system installation. The Contractor shall provide the Government with all documentation compiled during the course of the project. The documentation shall be delivered by the Contractor in both hard copy and soft copy formats (on a Data CD). This documentation shall include but not limited to the following (as applicable) (CDRL A001):

o Project Management Information o Project Planning Materials o Services Change Orders o Hardware Change Orders o Out of Scope Work Hours o Product Inventory o Serial Numbers

3.10.2 Manuals and Practices:

The Contractor shall provide at least one paper copy and one soft copy of the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed. (CDRL A001)

3.10.3 Commercial Deliverables and Documentation:

The Contractor shall provide standard commercial deliverables and documentation. Documentation shall be provided in Microsoft Word or PDF format unless specified otherwise below or agreed to by the Government Contracting Officer and the Contractor before installation.

3.10.4 Installation Schedules and Progress Report:

The Contractor shall prepare and deliver a schedule detailing project activity. The Contractor shall establish the project schedule/plan and submit with the technical proposal (CDRL A002). Any schedule changes after contract award shall be coordinated with the Contract Officer and Base Site POC. A new schedule will be produced within two days of agreed changes.

3.10.5 Hours of Operation. The Contractor shall routinely work during normal duty hours of the site.

However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the CO and Base POC at least three working days in advance. Loud noise generating actions will likely have to be scheduled during no or low flight operation periods. These can be coordinated with the on-site Point of Contact or shift Watch Supervisor.

3.10.6 Holidays. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

3.10.7 On Call/Emergency Services. The Contractor shall be required to provide support and/or assistance in the resolution of Contractor-caused system problems during non-duty hours for emergencies or mission need basis.

3.10.8 Integrated Product Team (IPT). The Contractor shall chair a weekly IPT meeting that includes Contractor representatives, the Government CO, the CSI-B, the 38 ES Project Manager, the 5 OSS Project Manager, and other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The contractor shall record meeting minutes and distribute IAW (CDRL A004).

3.10.9 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report and distribute IAW (CDRL A003). The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.

3.10.9 Communications-Electronics Facilities Records:

The Contractor shall provide As-Built Rack Elevation Drawings and distribute IAW (CDRL A001) that include diagrams of the as-installed layout of the tower, shelter, generator, antenna layout on platform, and any buried cables and connections that were installed by the contractor.

3.10.10 Acceptance/Installation Test Plan:

The Contractor shall provide a test plan as to how the system will be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL A006). The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

3.10.11 Acceptance/Installation Test Report:

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan (CDRL A005).

3.10.12 Training Plan

No training is required for this project.

3.10.13. List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

CDRL Data Item Title A001 As Built A002 Work Schedule A003 Status Report A004 Meeting Minutes A005 Test Report A006 Test Plan

3.10.14. Project Acceptance. The Contractor shall identify and provide acceptance test criteria as a part of the contractor proposal. The Contractor shall provide a test plan after contract is awarded (CDRL A006). Upon final acceptance, the Government shall complete an AFTO 747 and provide one copy to the Contractor.

4.0 Point of Contacts: Info to Be Provided After Contract Award.

5.0 Appendix:

General Radio Installation Standards

Federal Government Standards.

NUMBER TITLE WEBSITE OR LOCATION

OSHA Occupational Safety and Health Administration (OSHA) http://www.osha.gov

EPA Environmental Protection Agency (EPA) http://www.epa.gov/ EPA EPA Rules, Regulations, and Legislation FAA Federal Aviation Authority (FAA) http://www.faa.gov FAA FAA Regulation and Certification http://www.faa.gov/avr/index.cfm DODD 5220.22 DOD Industrial Security Program Directive DoD JTA ver. 4 Department of Defense Joint Technical

Architecture

AFI 31-101 and CAFB Supplement

The Air Force Installation Security Plan

FAA Handbook OA P 8200.1

United States Standard Flight Inspection Manual http://www.osha.gov/ http://www.epa.gov/ http://www.faa.gov/ http://www.faa.gov/avr/index.cfm

Standard Installation Practices Technical Orders.

NUMBER TITLE

31-10-2 Fanning and Forming Conductors for Ground C-E Equipment 31-10-6 Cable Racks, Troughs and Their Supports 31-10-7 Terminating and soldering Electrical Connections 31-10-9 Marking Site Layouts 31-10-10 Anchoring Devices for Ground C-E Equipment 31-10-11 Cross-connections and Strapping of Fixed Ground C-E Components 31-10-12 Metal Ducts and Conduits 31-10-13 Cabling for Fixed Ground C-E Equipment 31-10-24 Grounding, Bonding, and Shielding 31-10-27 Equipment Designations 31-1-141 Basic Electronics Technology 31R-10-5 Antenna Systems Maintenance, Repair, and Testing 31-10-34 Standard Installation Practices – Fiber Optic Communication Cables And Connectors

Military Standards.

(ETL) 11-12 Engineering Technical Letter (ETL) 11-12: Grounding, Bonding, Testing, and

Recordkeeping for Communication Facilities; dated 24 February 2011.

AFI 32-1065 Grounding Bonding and Shielding for Electronic Equipment and Facilities MIL-STD-188-124B Grounding Bonding and Shielding MIL-HDBK-1857 Grounding, Bonding and Shielding Design Practices MIL-HDBK-454A General Guidelines for Electronics Equipment

(Copies of the above documents may be obtained from the Naval Publications and Forms Center (NPFC 105), 5801 Tabor Ave, Philadelphia PA 19120.)

State, Local and Site-Specific Regulations.

Commercial Standards and Manuals. The Contractor shall comply with the following commercial standards where applicable. Other commercial standards may apply to individual projects and will be stated in individual task orders. It is the Contractor's responsibility to identify and obtain applicable standards proposed for the project in the Statement of Objective (SOO).

NUMBER TITLE WEBSITE OR LOCATION

Building Industry Consulting Service International

(BICSI)

Building Industry Consulting Service International, Inc (BICSI) http://www.bicsi.org/

NFPA 70 National Fire Protection Association (NFPA) http://www.nfpa.org/ EIA-310 Racks, Panels and Associated Equipment http://www.eia.org/ http://www.tiaonline.org/ NEMA TC 2 Electrical Polyvinyl Chloride (PVC) Tubing and Conduit http://www.nema.org/stds/tc2.cfm

NEMA TC 6&8 PVC Plastic Utilities Duct for Underground Installations http://www.nema.org/stds/tc6_8.cfm

NEMA TC 9 Fittings for PVC Plastic Utilities Duct for Underground Installation http://www.nema.org/stds/tc9.cfm http://www.bicsi.org/ http://www.nfpa.org/ http://www.eia.org/ http://www.tiaonline.org/ http://www.nema.org/stds/tc2.cfm http://www.nema.org/stds/tc6_8.cfm http://www.nema.org/stds/tc9.cfm

EIA/TIA RS222-F Tower Installation Specifications

6.0 Attachments.

6.1 Site Layout for GATR Site. Provides layouts of work areas at building 392 for work to be performed.

6.2 Standard for Antenna Junction Boxes. Provides a layout of the stainless steel junction box, surge arrestors, grounding, and mounting for RF cables to provide lightning protection prior to building entry.

6.3 Standard for Lightning Rods. Provides a layout of the lightning rods, and recommended equipment to be installed.

Notes:

1. Currently, there are 4 each metal towers of approximately 75-foot height in use. During this upgrade, the back towers (Towers 3 & 4) will be completely stripped of all antennas, cabling, aerial support cables, and any loose equipment that is no longer needed. Antennas will be turned over to the base for reuse. All other items will be disposed of by the contractor.

2. The front towers (Towers 1 & 2) will become the new mounting point for all antennas supporting the GATR site.

3. Stub poles will be either fully removed (near junction box for tower 1) or shortened (near the junction box for tower 2).

Existing

GATR Site – Bldg 392 Minot AFB ND

Sht 1 of 4 12 June 2017

Building 392

Door Door

Stub pole for aerial cable support

Stub pole with ground point for Beacon Parrot

Tower 3

Tower 4

Tower 2

Tower 1

Building 392 New stainless steel junction boxes (1 per tower)

Door Door

Towers 3 & 4 stripped of all cables, antennas, and accessories. Only the metal towers will remain and will no longer be used.

Stub pole for previous aerial cable support removed.

New photocell and switch system for obsruction lights.

Stub pole with ground point for Beacon Parrot Shortened and junction box moved to the building.

Buried 4" PVC (5 per tower) with

3 runs of 7/8" heliax per PVC run

Towers 1 & 2 will become the only active towers and all antennas will be mounted on them. All aerial cables removed.

Final

GATR Site – Bldg 392 Minot AFB ND

Sht 2 of 4 12 June 2017

Tower 3

Tower 4

1. Two stainless steel junction boxes with Polyphaser surge arrestors (IS- NEMP-C2) will be installed at a working height on side of the building.

Surge arrestors will be on a copper bus bar that is grounded to halo ground ring. All entry/exit holes in the junction box will be weather sealed. Junction box will have a weather seal on the door.

2. RF cables (7/8" heliax, AVA5-50FX) from building mounted junction box, will run from the unprotected side of the Polyphaser, out thru the bottom of the junction box, and then to the associated tower base via buried PVC. They will then continue up the side of the tower on the north side to a platform mounted junction box. Cables will be secured along the side of the tower using galvanized cable clamps and guides at least every 4 feet. Tower box will not have Polyphasers. It will provide thru connectors to allow for cable size transition. Cables will be dressed and aligned in a professional manner as they flow up the tower. The PVC upsweep at the base of the tower will be weather sealed.

3. The PVC runs will be buried to a minimum depth of 30". This will entail that the asphalt be cut by the contractor to a sufficient width to allow for excavation and burial. After trench is filled and compacted the contractor will replace the asphalt to restore the driving surface. Within the trench there will be 5 runs of 4" PVC (Schedule 40 or better) that will contain 3 each 7/8" cable runs. Additionally, a conduit for direct burial will be added to each cable run to provide electrical power to each tower platform to operate the new obstruction lights. A new braided ground cable will also be installed in the trench that ties each tower ground to the building ground. Connections at each end will be via exothermic weld.

4. Due to the severity of the winter, the contractor must consider whether any of the PVC connections to the building junction boxes will require expansion couplings to accommodate frost heaves and variation in temperatures from below ground to above ground.

5. Final connection to antenna will be from tower junction box to the antenna using ½” heliax (LDF4-50A). Similarly, the connection from the protected side of the Polyphaser to the radio will use the same type ½” heliax that runs thru PVC on the top of the junction box and into the building via PVC installed in the spare RF cable ports on the building.

Tower 2

Tower 1

TWR # 1

TWR # 1

New 120VAC incandescent obstruction lights

New 24" x 24" stainless steel junction box will be mounted just below the rail on each tower for cable transition from 7/8" heliax to ½” heliax pigtails

TACO D2213

UHF/VHF

TACO D2214

UHF/UHF

New Lightning Rod

(ALT-490)

(ALT-490)

Tower 1 Platform

TACO D5062A

Ant 1U: WADS:

Tower 2 Platform

TACO D5062A

Ant 1U: WADS:

(ALT-490) UHF/UHF (ALT-490)

Existing Beacon Parrot Antenna

UHF/UHF UHF/VHF

GATR Site – Bldg 392 Tower Platforms

Minot AFB ND Sht 3 of 4

12 June 2017

Notes:

1. All existing antennas and lightning rods will be completely removed. New TACO series will be installed as shown at each antenna positon. Antennas will be turned over to the base for their reuse. Lighting rods will be disposed of by the contractor .The large galvanized pipe on each tower that was used as an antenna pedestal will be removed and disposed of by the contractor. All associated cabling will likewise be removed and disposed of by the contractor along with the suspended aerial cable that runs between the towers and the buidling.

2. These towers are subject to very cold temperatures and high winds during winter. Prior to installing the antennas and lightning rods, new heavy duty galvanized mast pipes will be installed at each location along the rail where an antenna or lightning rod will be using heavy duty galvanized pipe clamps. Antennas and lightning rods will then attach to these new mast pipes.

3. New lightning rods (ALT 490-20-168) will be installed at the opposing corners of each tower as shown. New ground leads will be attached to each new rod and routed directly down the side of the tower to the tower base ground. All ground connections will be exothermic Ground leads will be attached at least every 48" down the tower to preclude wind sway.

4. All antenna ports will be populated with ½” heliax pigtail from the tower platform junction…