Attachment_1_-_SOW.docx

STATEMENT OF WORK

PROTECTIVE COATINGS

AT

MINOT AIR FORCE BASE, NORTH DAKOTA

& Missile Alert Facilities

PREPARED BY:

5 CES, OPERATIONS FLIGHT

MINOT AIR FORCE BASE, NORTH DAKOTA

16 November 2016

SECTION C-1

GENERAL REQUIREMENTS

1. DESCRIPTION OF WORK

1.1. SCOPE: The contractor is responsible for providing all labor, tools, transportation, equipment, materials, supervision, and services to accomplish the following at Minot Air Force Base (AFB) and associated missile alert facilities (MAFs) and launch facilities (LFs). Location of work could be in the following counties: Burke, Renville, Bottineau, Mountrail, Ward, McHenry, McLean, and Sheridan.

1.1.1. Provide interior and exterior protective coatings for building facilities;

1.1.2. Paint airfield pavement markings, street and parking lot striping;

1.1.3. Install vinyl wall covering, and tape, bed and texture walls and ceilings;

1.1.4. Finish wood floors and wood trim;

1.1.5. Seal masonry exterior wall joints;

1.1.6. Paint and touch-up fire hydrants, sign posts, ground cable boxes, and fences;

1.1.7. Apply aircraft hangar floor special markings;

1.1.8. This list is not all-inclusive.

1.2. MAINTENANCE MANAGEMENT: The contractor is responsible for inspecting surfaces to be painted to determine condition and paint material quantities needed. The contractor is also responsible for scheduling resources to accomplish all requirements. (See Section C-5)

1.3. CONTRACTOR PERSONNEL

1.3.1. Project Manager. The Contractor is responsible for providing a fully qualified project manager who shall be physically present when work is being conducted. The project manager or alternate shall be available to respond to inquiries issued from the Contracting Officer during any period when painting operations are being performed on Minot AFB and associated missile sites. The alternate project manager shall have full supervisory authority during the absences of the project manager. The project manager or alternate shall be responsible for management and coordination of the contract and shall be the point of contact with Government representatives. The Contractor shall notify the Contracting Officer in writing prior to contract start date of the names of the project manager and the designated alternate. The project manager and designated alternate must be able to read, write, speak, and understand English.

1.3.2. Contractor Employees. The Contractor shall provide qualified employees to accomplish all work required. The Contractor shall not employ any person who is an employee of the United States Government either military or civilian, unless such person seeks and receives training in accordance with DoDD 5500.07R. Documentation attesting to this training shall be provided to the Contracting Officer. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.3.3. Contractor Identification. The contractor is responsible for providing employees with any identifiable uniform clothing such as shirts, overalls, hats, etc. to project a professional appearance. Tank tops, cut-off shirts, and/or shorts are not permissible uniforms.

1.3.4. Control of Contractor Employees. Assignment, transfer, and reassignment of contractor personnel will be the prerogative of the Contractor. The Contractor shall be responsible for employees in performance of this Work Statement and shall comply with the general intent and specific policies set forth in regulations of Minot AFB concerning conduct of employees as referenced herein. The Government is not responsible for any contract employee misconduct. The Contracting Officer may restrict the employment under the contract of any contractor employee, or prospective contract employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.4. PERFORMANCE EVALUATION MEETINGS.

1.4.1. Meetings. The Contracting Officer, Construction Inspector and other government personnel, as appropriate, will meet periodically with the Contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor may also request a meeting at any time during the contract period.

1.5. CONTRACTOR SECURITY REQUIREMENT.

1.5.1. The contractor is required to comply with all Minot AFB and associated missile sites’ security regulations and directives.

1.5.2. Base Access/Passes. The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor's company letterhead. Personnel must be able to meet REAL ID Act of 2005 requirements to obtain access to base. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center.

1.5.2.1. Some facilities/areas on base are considered sensitive or controlled areas. These facilities/areas will be identified at the time of scheduled work. All scheduling of work in these areas shall be coordinated with the Facility Manager. If escorted entry is required, contractor employees shall contact the Facility Manager or his alternate at the Entry Control Point and will be issued a Visitor’s Badge. Contractor employees shall be under direct surveillance at all times of a person displaying a Controlled Area Badge. The Visitor’s Badge will be returned to the Entry Controller each time the employee completes his duties and leaves the area.

1.5.3. Work in Controlled/Secure Areas. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials such as a social security number, driver’s license number , etc., in order for an EAL letter to be developed to gain access into secure areas. Background checks will be conducted on the employees identified on the list by Security Forces personnel before any employee access will be granted into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas. Preannouncement is handled through the controlled area monitor of the owning/using unit. The following procedures require special attention: when contractor personnel arrive at the entry control point, they shall wait outside the outer gate until signed in by their escort. The Security Police will search all vehicles and all personnel. Each person must present two forms of identification, at least one of which must have a current photograph considered the primary identification matching the EAL. After the contractor personnel are signed in and searched, and when directed by Security Forces, they will proceed through the entry control point with their escort(s). The time required for this entry procedure should be anticipated at 30 minutes and is not reimbursable by the Government. Delays shall be reported to the Contracting Officer.

1.5.3.1. Workers painting red security lines throughout the Airfield shall have Security Forces-authorized escorts. Failure to comply could result in security violations and downtime during the security investigation. The Government will not be responsible for any expenses resulting from said security violations.

1.5.3.2. Delays caused by contractor personnel requiring escorted movement from one secure area to another are not considered reimbursable by the Government. Entry into secured areas is strictly enforced, and it is imperative that contractor employees follow all security directives flawlessly in order to minimize disturbances.

1.5.3.3. At irregular and unscheduled times, mission exercises, such as an alert, will prevent the contractor from entering or exiting through the security gate at the entry control point. All work can continue uninterrupted both inside and around the building. Such exercises occur on an average of once a week and last approximately 30 minutes. Contractor shall notify the Contracting Officer of all delays within five (5) working days after each occurrence.

1.5.4. Contractor-Occupied Facility. The contractor shall conform to all security regulations and directives for safeguarding any Government facilities that the contractor will be performing work in, as well as in the Government-furnished contractor facility.

1.5.5. Military Exercises. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, he shall immediately comply with the directions of Security Forces personnel. This may include cessation of work and immediate departure from the area. The contractor or his representative shall immediately inform the Contracting Officer and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the Contracting Officer. Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year.

1.5.6. Missile Alert Facility (MAF) and Launch Facility (LF) Special Requirements.

1.5.6.1. Contractor’s Work Hours. Workdays for the Contractor shall be four ten-hour days per week, Monday through Thursday, with the designated representative on site between the hours of 7:30 a.m. and 6:00 p.m., excluding, Saturdays, Sundays, Federal Holidays, or any other no work period listed on the Delivery Order. If the Contractor wishes to work during periods other than above, additional government inspection forces may be required. The Contractor shall notify the Contracting Officer five (5) days in advance of his intention to work during other periods to allow assignment of additional inspection forces when the Contracting Officer determines that the additional inspection forces are reasonably available. If such force is reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if designated representatives are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of overtime inspection at overtime rates will be charged to the Contractor and will be deducted from the final payment of the contract amount.

1.5.6.2. Security Delays. In the event of a missile movement or on-site priority maintenance involving Contractor-occupied sites, the Contractor shall be required to vacate all personnel from the area for an indefinite period when requested by the Contracting Officer or designated representative.

1.5.6.3. Entry. In order to gain entry onto a missile site facility, contractor personnel must be listed on a 91st Missile Wing Entry Authorization List (EAL), identified by designated representative personnel, and physically escorted on-site by an authorized escort official.

1.5.6.3.1. Upon arrival at the site, contractor personnel shall park in the designated area, remain in the vehicle, and await arrival of the designated representative. Contractor personnel shall remain outside of the security fence and in or near their vehicle until the arrival of the designated representative.

1.5.6.3.2. Upon arrival, the designated representative will identify all contractor personnel. Two (2) forms of identification are required (see Para 1.5.3) for the designated representative to verify contractor personnel. The contractor’s vehicles, hand-carried items, and persons will be searched by authorized government personnel prior to site entry. No personal vehicles will be allowed on site.

1.5.6.3.3. If contractor personnel are not listed on the EAL or those who are listed cannot provide proper identification, they will not be permitted on-site. Delays caused by lack of proper EAL data or proper identification shall be at no cost to the Government.

1.5.6.3.4. Processing onto the site may require approximately thirty (30) minutes or more and is included in the contractor’s mobilization fee. Personnel must be escorted at all times within the perimeter fence.

1.5.6.4. Contractor’s Vehicles and Equipment. All contractor equipment shall be removed from the launch facility (LF) at the end of the work day. No equipment may remain on site or within 25 feet of the outside of the security fence. Equipment may be left outside the LF adjacent to the access road provided that the access is not blocked. Contractor materials/equipment may be left on the missile alert facility at the end of the workday provided an acceptable arrangement has been agreed upon by the site Facility Manager, the Contractor, and the designated representative.

1.5.6.5. Mobilization Fee for Missile Alert Facilities. This 1-time fee shall consist of and include all the total contractor personnel and support vehicles/equipment combined along with all materials required to perform the work specified to mobilize to a MAF site for each paint project. The farthest site from MAFB is 93 miles; the closest is 18 miles, with an average distance of 60 miles. Only one mobilization fee is allowed per project.

1.6. CONTRACTOR ENVIRONMENTAL REQUIREMENTS AND CLEANLINESS CONSIDERATIONS.

1.6.1. General. This section specifies requirements/procedures for hazardous material authorization/use, hazardous waste management, spill procedures, and reporting.

1.6.2. Hazardous Materials (HM). This contract may require the Contractor to procure and use hazardous materials. HM are products and chemicals that pose a risk to human health and the environment. HM may be flammable, combustible, toxic or corrosive. HM will be tracked from the time it is brought on base until it has been dispositioned into one of four possible conditions: completely consumed, turned in to a recycler, removed from the base for reuse, or turned in as hazardous waste (HW). Strict adherence to government regulations concerning the use of HM must be observed. Additional U.S. Air Force (USAF) requirements exist for the procurement, storage, usage, and disposal of HM. The Contractor is expected to be familiar with and comply with applicable regulations. The following sections outline USAF requirements for procurement, usage, storage, and disposal but are not complete with respect to contractor obligations for worker safety. These environmental requirements are not intended to describe all OSHA requirements.

1.6.3. Selection of Materials. Environmentally friendly paints are preferred when possible. Environmentally friendly paints are those which do not contain metals such as lead, chromium, cadmium, barium, arsenic, mercury, selenium, or silver and ones that do not contain hazardous/flammable solvents such as methyl ethyl ketone, xylene, or toluene. Paints that contain metals or flammable solvents will generate hazardous waste. Brushes, rollers, and other painting materials that come in contact with a paint that has hazardous characteristics will also become hazardous waste. Mineral spirit, turpentine, and oil-based paints are acceptable; however, the resulting thinners/solvents might be flammable and may result in hazardous waste (HW). In most cases, latex or water-based paints are non-hazardous and are the preferred type of paint. The selection of paint for a given application should still consider performance as a major factor but should strike a balance between the environmental impact and the performance of the paint. The decision to use an environmentally friendly paint should not result in a poorly applied paint or an unacceptably short life of the painted surface.

1.6.4. Hazardous Material (HM) Authorization. The Contractor is required to have and maintain Safety Data Sheets (SDS) on all HM. Before HM are brought on base, the Contractor will provide the Contracting Officer with a list of all HM expected to be used including a copy of the SDS, an estimate on the quantity of the HM expected to be used during the projected work/service, and anticipated storage location for each HM intended for use. The list shall be provided at least 30 days prior to bringing HM on base. Civil Engineering Environmental (5 CES/CEIE), Wing Safety, and Bio-Environmental Engineering will review the SDS to authorize the use of that product at Minot AFB. Materials inconsistent with the philosophy described above will be rejected. The SDSs will be kept in a book and placed on file at HAZMART. It is the contractor's responsibility to forward any SDS changes (new version or formula) to the Construction Inspector so that the copy on file at HAZMART remains current. All HM must be identified and approved before bringing it on the installation. If the Contractor intends to add or replace HM, they must seek approval prior to brining the new product on base.

1.6.4.1. Hazardous Material Usage and Inventory. The Contractor will track hazardous material usage and inventory amounts. The Contractor will report this information to the Contracting Officer on a monthly basis. The report will consist of material name (or SDS book cross-reference), unit of issue (i.e., 16-oz can, 55-gal drum, or 50-lb bag), number of units used in that month, and the maximum and current inventory that was on hand in that month. Reports must be submitted to the Contracting Officer within five (5) days after the end of each month. Reports may be submitted in electronic format and/or paper copy. Reports are reviewed by 5 CES/CEIE and maintained at HAZMART.

1.6.4.2. Excess or Unused Hazardous Materials. Any unused or excess HM that is brought on base by the Contractor will remain the property of the Contractor. The Contractor will remove all excess materials from the work area when the work is complete. The excess/unused HM is a material and is not considered a hazardous waste. Examples of this would be a sealant that has remaining material in the cartridge or paint that remains in the can. The Contractor can reuse this HM at a future project. Should these materials expire at a later date after the work is complete, it will be the responsibility of the Contractor to properly dispose of the expired HM as Hazardous Waste. The Contractor will not dispose of or flush any hazardous material or hazardous waste down sinks, toilets, or drains, nor in any government dumpsters or trash receptacles.

1.6.4.3. Government-Provided Hazardous Material. Any excess or unused HM provided by the Government shall remain the property of the Government unless some other agreement was made between the Government and the Contractor. Excess Government-provided materials must be turned in to the Contracting Officer at a designated location.

1.6.4.4. Storage of Hazardous Materials. Any HM that is stored by the Contractor must be properly labeled, sealed, and stored in accordance with federal, state, local, and Air Force regulations. Flammable materials must be stored in a contractor-provided flammable storage facility that complies with National Fire Code 30, Flammable and Combustible Liquids requirements. Storage units for flammable paints, thinners, aerosol cans, and other flammable materials will be obtained prior to arrival of the material on base. Paints, solvents, or other hazardous materials shall be properly labeled and sealed. They shall not be stored overnight at facilities other than in the designated contractor storage area. The Contractor will maintain a clean and orderly storage area. Storage of excess amounts of HM will be avoided. The Government reserves all rights to perform announced and/or unannounced inspections of storage areas to ensure continued compliance in accordance with appropriate inspections clauses.

1.6.5. Hazardous Waste (HW). Hazardous waste is waste that has the characteristic of ignitability, corrosivity, reactivity, and/or toxicity as defined in 40 CFR 261. Consult 40 CFR 261 for complete descriptions of HW. The Contractor must be knowledgeable of the processes and materials that will generate/create HW. Brushes, cups, and rollers that come in contact with hazardous materials may become HW and must be collected and turned in for proper disposal. It is the responsibility of the Contractor to properly characterize wastes generated and ensure proper disposal of generated wastes at no cost to the Government and in accordance with all federal, state, and local regulatory requirements.

1.6.5.1. Contractor-Generated Hazardous Waste. Any waste generated as a result of a contractor-procured hazardous material is considered contractor-generated HW. The Contractor must dispose of HW only to a permitted HW hauler/disposal facility. HW disposal guidance is available from the North Dakota Department of Health (NDDH) at http://www.ndhealth.gov/WM/. The NDDH can provide a list of waste disposal contractors and haulers. The Contractor shall provide a copy of the manifest for all shipments of HW to 5 CES/CEIE via the Contract Officer within 10 days of the shipment. HW may not be stored on Minot AFB without prior approval of 5 CES/CEIE and the installation Fire Department. Contact 5 CES/CEIE (723-4870) and the Fire Department (723-2461) at least 2 weeks prior to accumulating any hazardous wastes.

1.6.5.2. Non-Hazardous Wastes. Non-hazardous wastes do not exhibit the characteristics of HW. Examples are latex paint, water-based sealants, and petroleum-based products. These items are excluded from HW regulations but still must meet certain conditions before being discarded. No liquids are allowed in the dumpsters. Any products that have free liquids must be used up completely or removed from Minot AFB. Empty cans with no free liquid (does not drip when turned upside-down) may be disposed in the dumpster. Proper disposal of non-hazardous waste is the responsibility of the contractor. Disposal shall conform to all local, state, USAF, and federal guidelines and regulations. The Contractor shall dispose of all trash, debris, refuse, and garbage daily. Contact CEIE via the Construction Inspector with any questions on proper disposal of non-hazardous waste.

1.6.5.3. Empty Containers. Empty containers are normally exempt from HW regulations. Any HM container not meeting the definition of empty below is managed as material. Remove HM that is no longer needed from the base for reuse. HM that is no longer usable due to shelf life or condition is considered Contractor- Generated HW as described in section 1.5.4.2 above. A HM container is considered empty if all material has been removed that can be removed using the practices commonly employed to remove materials from that type of container (pouring, pumping, aspirating). No more than an inch or 3% of the original volume, whichever is less, may remain in the bottom of the container. Removal to this standard is not sufficient to qualify as empty if additional removal is possible. For example, a drum that has been hand-pumped must also have the residual poured out by inverting the drum, if possible. A gas cylinder or aerosol can is considered empty when the pressure in the cylinder/container approaches atmospheric and no free liquid is felt when the item is shaken. Empties can be discarded into the trash except for gas cylinders. Empty gas cylinders should be returned to the distributor or taken to an off-installation recycling center.

1.6.5.4. Waste Reporting. The Contractor shall compile and report hazardous and non-hazardous wastes that are recycled or re-used. This includes wastes generated at the missile field facilities. The data shall be tracked by calendar month in pounds of hazardous or non-hazardous wastes and the facility it goes to. The data shall be reported by calendar quarter to 5 CES/CEIE via the Contracting Officer no later than 2 weeks after the end of the reporting quarter. The report shall be on company letterhead and signed by the project manager or other authorized company representative. If no hazardous/non-hazardous wastes are recycled or re-used, the Contractor shall report the monthly data as “zero.” The Contractor shall report recycled/re-used wastes for all subcontractors.

1.6.5.5. Materials Containing Recycled Content. The Contractor shall compile and report the use of materials containing recycled or bio-based content such as re-processed latex paint. The data shall be tracked by calendar month in pounds of materials used and the percentage of recycled/bio-based content for each material. For example, “200 gallons latex paint, 35% post-consumer content” is an appropriate statement. The data shall be reported by calendar quarter to 5 CES/CEIE via the Contracting Officer no later than 2 weeks after the end of the reporting quarter. The report shall be on company letterhead and signed by the project manager or other authorized company representative. If no recycled/bio-based content materials are used, the Contractor shall report the monthly data as “zero” and provide a statement why (e.g., “no work done”, “cost prohibitive”, or “doesn’t meet specifications” are acceptable statements). The Contractor shall report recycled/disposed wastes for all subcontractors.

1.6.5.6. Waste Minimization. The Contractor will endeavor to minimize waste by utilizing appropriate work practices. Mix or pour only the amount of material needed for the task. Select products that do not generate HW (latex instead of enamel paint). Ensure cans/cartridges are properly closed to avoid drying of paints/sealants. Clean equipment with rags first, using solvent sparingly and only when needed to get the item clean. Use launderable rags whenever possible (laundered rags are not a waste). The goal is to minimize these materials, reduce toxicity, and minimize waste generation.

1.6.6. Asbestos-Containing Material (ACM). All surfaces and building materials encountered are to be “assumed to contain” ACM. This includes materials such as ceiling tile, siding, roofing material, acoustical plaster, wall/ceiling texture, ductwork, and wallboard. Materials exempt from consideration as ACM are wood, metal, glass, plastic, and concrete. ACM can be made friable by mechanical pressure (pounding, chipping, sanding).

1.6.6.1. The Contractor shall not remove or disturb ACM or otherwise make it friable. The contractor shall ensure workers have a heightened awareness while working near this material. Removal or disturbance of this material is considered "Class I or II Asbestos Work" as defined and outlined in OSHA 29 CFR 1926.1101: Asbestos.

1.6.6.2. The Contractor will make all workers aware of the asbestos dangers and how to recognize common forms of ACM as part of their Hazard Communication (right to know) training under OSHA 29 CFR 1910.1200 and OSHA 29 CFR 1910.1001 (j) Asbestos; Communication Of Hazards To Employees.

1.6.6.3. If friable asbestos materials are encountered or even suspected, immediately stop work and notify the Contracting Officer.

1.6.7. Lead-Based Paint (LBP). Projects involving building improvements, maintenance, or repair are not considered a lead-based paint hazard abatement action even if the effect of the work removes or controls lead exposure potentials to the occupants. However, appropriate precautions for protecting occupants and leaving the building clean (clearance) after concluding any work disturbing paint with lead must be considered. Specific training and certification requirements (29 CFR 1926.21 or authorized state program requirements) may not be necessary for all projects. However, it is strongly recommended that the Contractor have appropriate training regarding lead-based paint. The Contractor is responsible for ensuring that no employee is exposed to lead from lead-base paint. The work under this contract is routine maintenance, not LBP abatement. Occupational Safety and Health Administration (OSHA) standards 29 CFR 1910.1001, General Industry, 29 CFR 1910.1025, General Industry Lead Standard, and 29 CFR 1926.58, Construction Industry will apply in these buildings.

1.6.7.1. Lead-Based Paint (LBP) Sampling and Analysis. The Contractor may be required to inspect and perform sampling for projects prior to beginning any work to determine the presence of LBP. Each inspection analysis shall be documented on an inspection summary sheet along with digital photographs. Analysis results shall include sample date and time, sample location, surface condition, surface type, surface material and the value for each sample item that shows the actual result and test method used. The Contractor shall submit two paper copies and one electronic copy of the analysis inspection results to the Government. All analysis results will be entered into a Government facility database. Once an area has been tested and determined to be free of any LBP, no future testing will be necessary for any paint projects within the same area. Quality Assurance / Quality Control shall be performed throughout these processes. Payment for LBP sampling and analysis will be according to the corresponding price item as indicated in the bid schedule.

1.6.7.2. Material Testing. The testing shall be performed by a state-certified LBP Inspector. There are several types of methods used in the identification of lead in paint. These methods can be separated into two distinct types: laboratory analyses of bulk samples; and portable field test units/kits, each having unique assets and limitations. The use of an X-Ray Fluorescence (XRF) machine shall be required for accomplishing the testing. A North Dakota Department of Health Radioactive Material License will be mandatory for obtaining permission to use the XRF machine on Minot AFB. A copy of the Radioactive Material License shall be submitted to the Government. Laboratory paint chip analysis may be necessary to correct for substrate and to obtain laboratory confirmation of inconclusive lead XRF reading. The lead action level is 0.5% by weight or 1.0 mg/cm2 when laboratory analysis is used. If the laboratory results are to be reported in mg/cm2 then the paint must be removed down to the bare substrate from a measured surface area; accurate determination of the surface area is important but adherent substrate or other non-paint material will not affect the result. If the laboratory results are to be reported as weight percent then the paint must be removed down to, but not including, the bare substrate; inclusion of substrate materials in the paint sample or not removing all of the paint will affect the results.

1.6.7.3. Removal of LBP. In the event that an analysis inspection results in the presence of LBP, the Contractor shall still be required to perform work on the affected surface area; however, the Contractor shall be responsible for taking measures to minimize the disturbance of LBP and control exposure to occupants and employees.

1.6.7.4. Indoor LBP Removal. The Contractor is responsible for ensuring that building occupants and those in adjacent areas are not exposed to LBP dust or debris. Any removal of LBP will be accomplished by utilizing methods and procedures necessary to control and contain waste debris. Collect residue for disposal in accordance with Section 1.5.4.1, Hazardous Waste Disposal.

1.6.7.5. Outdoor LBP Removal. Uncontainable power washing or water blasting on LBP surfaces is a prohibited practice. Lead-containing debris should not be placed directly on the ground. Debris should be placed on two layers of 6-mil plastic. The debris should be covered and clearly identified as containing lead. If the waste must be left onsite overnight, it must be stored in a secure area. Manual or power sanding of exterior surfaces may be an acceptable work method only if appropriate control for personnel and environmental protection are in place. Collect residue for disposal in accordance with Section 1.6.5.1, Hazardous Waste Disposal.

1.6.7.6. LBP Waste Disposal. Disposal of removed paint chips and associated waste shall be completed in accordance with Section 1.6.5.1. The Contractor has the responsibility to ensure that all lead-based paint (LBP) wastes are disposed of properly. The Contractor shall properly dispose of all waste generated during the course of any project at an off-installation facility that is licensed by the EPA to accept that type of waste. Quality Assurance / Quality Control shall be performed throughout this process.

1.6.8. Environmental Spills. Spills on ground, asphalt, concrete, or building surfaces will be immediately cleaned/removed. If the spilled material is hazardous, the material and items coming in contact with the material during cleanup will be considered hazardous waste and handled per section 1.6.5.1 above. Upon occurrence of any spills that could enter the storm sewer system or could cause any harmful environmental effects, the Contractor or his authorized representative shall immediately call 911 - Base Fire Department and report the incident. In these cases, the type of material and quantity spilled shall be reported. The Contractor shall be liable for the cleanup and cost of any spill that occurs through contractor negligence.

1.6.9. General Cleanliness. The Contractor is responsible for leaving all work areas free of debris generated by the work at the end of each workday and for final cleanup when the job is completed. Facilities serviced by the contractor shall be returned to the Government in the same condition of cleanliness as existed when received by the Contractor. Contractor use of base facility sinks and drains will only be permitted to clean up paint applicators that were used for water-based (latex) paints. Plumbing fixtures used to clean water based paint equipment shall be cleaned immediately after use. The Contractor shall clean equipment only in designated areas approved by the Contracting Officer.

1.7. PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all Government property in his/her work area. At close of each period, facilities and equipment shall be secured.

1.7.1. Key Control. Periodically the Contractor will be required to perform work in an unoccupied facility. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be provided to the Contracting Officer not later than 15 days prior to the start of the contract. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the contractor’s employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas.

1.8. DAYS OF OPERATION.

1.8.1. Normal Hours. The contractor’s Protective Coating Maintenance office shall be operational five days per week, Monday through Friday, 0730-1730.

1.8.1.1. Special Performance Hours. The major painting of base streets, airfield, and parking lots may require the Contractor to schedule some work projects, at the government's request, for specific weekends or after hours in order to minimize disturbance to the base mission. The Contractor shall coordinate with Security Forces (LE Desk) prior to performing work after normal duty hours. The majority of airfield, street, and parking lot painting work shall be required outside of normal work hours.

1.8.1.2. Recognized Holidays. The Contractor is not required to provide service on Federal Holidays except for emergencies. The Federal holidays are: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas.

1.9. CONSERVATION OF UTILITIES. The Contractor will be directly responsible for instructing employees in utilities conservation practices. The Contractor will be responsible for operating under conditions which preclude the waste of utilities, which shall include but is not limited to:

1.9.1. Lights shall be used only in areas where and at the time that work is actually being performed.

1.9.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems will not be adjusted by the workers.

1.9.3. Water faucets or valves shall be turned off after the required usage has been accomplished.

1.9.4. Government telephones shall not be used for personal reasons or for any toll or long distance calls.

1.10. GOVERNMENT OBSERVATIONS. Government personnel, other than the Contracting Officer and Construction Inspector, may from time-to-time observe contractor operations. However, these personnel may not interfere with contractor performance. The Contractor shall not perform work as directed by these individuals without the written approval of the Contracting Officer.

1.11. BASE FIRE REGULATIONS. The Contractor will comply with AFI 32-2001, Fire Protection Program. Within five days of initiation of the contract, all contractor employees will report to the base fire department for a briefing on safe fire prevention practices. As new employees are hired, each shall report to the base fire department for a fire prevention briefing. It shall be the contractor’s responsibility to schedule these briefings through the Base Fire Chief. All work within or adjacent to fuel storage areas, munitions storage areas, or other hazardous areas shall be performed in accordance with all Minot AFB fire and safety regulations pertaining to such hazardous areas. Particular attention is directed to the prohibition of matches, flame, spark-producing, or heat-producing devices in fuel storage and munitions areas.

1.12. DOCUMENTATION AND RECORDS. All documentation, records schedules, etc., as described in this statement of work, which are the responsibility of the Contractor, are property of the Government and shall remain so even upon termination of this contract. The Contractor shall be responsible for keeping these items current at all times. Documentation and records will be turned over to the Government on completion of the contract. These records will be available to government personnel when requested.

1.13. COORDINATION WITH OTHER CONTRACTORS. The Government may undertake or award other contracts for additional work, and the contractor shall fully cooperate with such other contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by government employees.

1.14. RADIOS. Before using any two-way radio communication system(s) on Minot AFB, the Contractor shall seek and obtain clearance/permission from the Base Frequency Manager, 5th Communications Squadron. The Contractor shall provide the project manager with a mobile radio or cell phone in order to facilitate immediate contact by the Construction Inspector. (See section 4.3.1)

1.15. LOST AND FOUND PROPERTY. It is the responsibility of the contractor to ensure that all articles of personal or monetary value found by the contractor’s employees are turned into the Security Forces.

1.16. EQUIPMENT AND PROPERTY DAMAGE. The Contractor shall exercise due care to avoid damaging trees, shrubs, plants, grounds, utilities, buildings, or other structures, and Government or privately-owned vehicles and equipment. The Contractor shall report any incidents of theft, vandalism, or damage to contractor, Government, or privately-owned equipment, vehicles, material, or other property to the security forces and the Contracting Officer on the same day of discovery. Government or private property damaged or destroyed by the Contractor shall be repaired or replaced as directed by the Contracting Officer at no expense to the Government.

SECTION C-2

2. DEFINITIONS.

2.1. FACILITY. A facility is an integral structure such as a building and all of its attachments. Included with the building are all of its components that belong to the structure unless otherwise specified hereinafter. In areas where fencing is used as a wall, fencing will be considered a part of the facility.

2.2. PHYSICAL CONDITION. The physical appearance of a structure or equipment item which considers cracks, chips, dents, abrasions, rust, corrosion, and general appearance and cleanliness.

2.3. FLOORS. Horizontal supporting surfaces. Wooden gymnasium floors.

2.4. NON-ARCHITECTURAL SURFACES. Includes above-ground fuel lines, air conditioning units, water hydrants, fences, bridges, towers, traffic signals and sign posts, street light poles, ground cable boxes, etc.

2.5. PROTECTIVE COATING. Application of paint, stains, varnish, sealers, and other coatings, whether used as prime, intermediate, or finish coats as a means of protecting and preserving surface areas.

2.6. INTERIOR SURFACES. All surfaces excluded from the weather. Those surfaces to include but are not limited to: plaster, gypsum, plastic, wallboard, wood, metal, block, glass, and wall coverings.

2.7. EXTERIOR SURFACES. All surfaces exposed to the weather. Those surfaces to include but are not limited to: wood, metal, concrete, block, stucco, special sidings, and glass.

2.8. WALLPAPER. Decorative paper or other material such as vinyl used to cover a given interior wall surface.

2.9. SURFACE PREPARATION. The technique(s) required to prepare a given surface, whether interior or exterior, to receive paint or wallpaper. Techniques include but are not limited to scraping, sandblasting, pressure washing, taping, patching all holes, sanding new gypsum surfaces, and sizing finished surfaces for wallpaper.

2.10. PAVEMENT MARKINGS. Areas of contractor work that includes but is not limited to: striping, marking, symbols, stop bars, crosswalks, and lettering of any base and airfield pavements. Base streets must be marked to conform to the U.S. Department of Transportation/Federal Highway Administration Manual on Uniform Traffic Control Devices for Streets and Highways.

SECTION C-3

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. FACILITIES AND MATERIAL STORAGE. The Government will provide the Contractor with a storage/office facility located at 505 Bomber Blvd. The area shall consist of the southwest portion of Bldg 505, measuring approximately 1600 square feet of floor area, including electrical and plumbing utilities. It is the contractor's responsibility to practice conservation of utilities and limit usage to reasonable amounts. The Contractor shall also be responsible to maintain the area in a clean and proper manner. All hazardous materials shall be stored as described in Section C-1, paragraph 1.6.4.4. The Government reserves the right to conduct unannounced inspections of the facility to ensure compliance and to discontinue providing the contractor with the storage facility if unacceptable housekeeping conditions exist.

3.2. UTILITIES. Water, sewage service, electricity, compressed air, and heat, where available, may be used by the Contractor for accomplishing work described in the Statement of Work (SOW). The Government is not responsible for ensuring that utilities are available for contractor use at all work locations. The Contractor shall use government-furnished utilities in a prudent manner consistent with current energy conservation policies. Also see Section C-1, paragraph 1.9.

3.3. REFERENCES AND TECHNICAL DOCUMENTATION. The Government will furnish the official documents referenced in this SOW for use by the Contractor when requested in writing to the Contracting Officer.

3.4. PUBLICATIONS/FORMS. All required USAF and DOD forms, regulations, and directives will be furnished by the Government. Initial supplies of these items will be provided by the Contracting Officer at the start of the basic contract period. The Government will provide the Contractor with updated publications as requirements change.

3.5. REFUSE COLLECTION. Routine trash/garbage refuse shall be collected from government base dumpsters which are available for the Contractor’s use. No disposal of Hazardous Waste or wet paint cans is permitted in base dumpsters. All paint waste products are the contractor’s responsibility to handle and dispose of as outlined throughout Sec 1.6.

3.6. SECURITY POLICE AND FIRE PROTECTION. Security Police phone number is 723-3096. Fire Protection phone number is 723-2461. The Contractor will keep these phone numbers in an accessible location inside each contractor vehicle. The 911 number shall be used for emergencies only.

SECTION C-4

4. CONTRACTOR-FURNISHED ITEMS.

4.1. GENERAL. The Contractor shall furnish all necessary paint supplies, parts, materials, tools, support equipment, vehicles, and labor required to perform all operations specified by this Statement of Work (SOW).

4.2. EQUIPMENT AND TOOLS. All equipment and tools required to perform all operations specified by this Statement of Work will be provided by and are the responsibility of the Contractor.

4.3. VEHICLES. The Contractor shall supply registered, insured vehicles required to perform work described in this Statement of Work. Each contractor vehicle shall have the name of the contractor and the words “Protective Coating Maintenance” clearly exhibited on each side of the cab. Vehicles shall be in satisfactory condition and present a neat and clean appearance. The Contractor shall operate vehicles to comply with base traffic regulations. Vehicles and other powered equipment shall be mechanically sound and have all seals, grease rings, and other containment systems in place to ensure against leakage. There will be no activities for equipment maintenance or repair to include oil changes, filter replacements, or hydraulic equipment repair with any contractor vehicles on Minot AFB.

4.3.1. Flightline Operator Licensing. Any vehicle operator driving on the Minot AFB flightline shall have a valid state issued driver’s license and shall comply with all Minot AFB Instruction 13-213 regulations governing flightline driving procedures. This shall include having two (2) way communication radios in the vehicle(s). Two (2) way communication radios shall be provided by the Government. Flightline driving permission will be coordinated through 5th Operations Support Squadron Base Operations, Airfield Management at 723-3377. Contractor personnel will need to obtain flightline training prior to being permitted to work on the airfield.

4.4. MATERIALS.

4.4.1. General. The Contractor is responsible for furnishing all necessary paint supplies, materials, uniforms/protective clothing, tools, support equipment, labor, and vehicles required to perform all operations required by this Statement of Work. The Contractor shall bear the cost of all materials and supplies.

4.4.2. Materials and Supplies. The Contractor shall ensure all materials and supplies purchased are of a quality which shall adequately and economically serve the purpose for which they are required and, at a minimum, be equal in quality to the items to be replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies and materials. Any and all materials which are outdated (e.g., paint that has exceeded the manufacturer’s shelf life) or are determined by the Government to be defective shall be removed from the base within eight hours of notification to the Contractor. (See Section C-1, Paragraph 1.6.3, Selection of Materials).

4.4.3. Samples. The Contractor, upon request by the Contracting Officer, shall provide material samples in sealed one-quart containers. All contractor- furnished materials shall be subject to testing by the Government at Government expense at a frequency and time option of the Government. Any material which does not satisfy the criteria in Section 4.4.4. shall be removed from Minot AFB within eight hours by the Contractor.

4.4.4. Paint Property Test Reports. The Contractor shall furnish one of the following reports for batches in excess of 25 gallons.

4.4.4.1. A test report showing that the batch to be used met all specification requirements or a report of test results for properties of weight per gallon, viscosity, fineness of grind, drying time, color, gloss, and volatile organic compounds. Testing procedures and reports shall be as specified in Fed Std 141D, 22 March 2010, Method 1031.1.

4.4.5. Quality Assurance. Materials will be approved based on test reports furnished. Except where samples are tested, approval will be based on tests of samples. If materials are approved based on test reports furnished, samples will be retained by the Government for testing should the materials appear defective during or after application. In addition to any other remedies under the contract, the actual cost of re-testing materials found to be defective will be deducted from payments due the Contractor.

4.4.6. Vinyl and Fabric Wall Coverings. The Government will provide the Contractor with quality vinyl and fabric wall coverings to be installed according to manufacturers’ recommendations. Wall covering adhesives and pastes shall be the responsibility of the Contractor and included in the line item cost for installing wall covering.

SECTION C-5

5.