Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amdendment is to provide site visit information and instructions in FAR clause 52.212-1 addendum.

1. CONTRACT ID CODE PAGE OF PAGES

1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4528-17-R-0005

X 9B. DATED (SEE ITEM 11)

30-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2017

CODE

5 CONS

165 MISSILE AVENUE

MINOT AFB ND 58705-5027

FA4528 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4528-17-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts, Part I – Technical

Proposal, Part II – Past Performance, and Part III –Price Proposal.

B. The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price.

C. Specific Instructions:

1. PART I – FACTOR 1: TECHNICAL PROPOSAL - Limited to no more than fifteen (15) pages.

Technical Proposals will be rated on an acceptable/unacceptable basis by sub-factors.

a. Sub-factor 1: Quality Control Plan

DESCRIPTION: Offeror shall submit a Quality Control Plan that addresses all requirements of the

Performance Work Statement (PWS). The plan must address methods to be used for identifying and preventing damages/claims before the performance becomes unacceptable. The plan shall also include procedures to identify unfavorable performance trends, problem areas, and the corrective actions that would be taken.

Measure of Merit: This requirement is met when the QCP demonstrates an effective performance/quality monitoring system that addresses all requirements of the PWS and will enable the contractor to identify and correct their own errors/discrepancies.

b. Sub-factor 2: Management/Manpower Plan

DESCRIPTION: The offeror shall provide a management staffing approach that adequately provides personnel qualified to meet the requirements of the PWS. This should include retention of personnel, organization structure, and related commercial and/or government experience supporting Grounds

Maintenance services. The offeror shall submit a realistic approach to their hiring and retention process that enables contract performance at Minot AFB, ND. This plan shall also include a list of the quantity and equipment type (i.e. mower, weed whacker, etc.) which the contractor determines as a reasonable equipment inventory sufficient to perform the required grounds maintenance services.

Measure of Merit: An acceptable rating is met when the plan identifies individuals with a minimum of five (5) years of experience in projects of similar size and scope to fulfill the key positions of Contract

Manager and Site Superintendent. Provide information on the individual’s name, title, duty, years of experience and experience level relating to similar projects. The plan must include a list of the quantity and equipment type (i.e. mower, weed whacker, etc.) which the contractor determines as a reasonable equipment inventory sufficient to perform the required services. The plan must also address the hiring and retention processes of personnel that the offeror intends to use to support performance at Minot

AFB, ND.

2. PART II – FACTOR 2: PAST PERFORMANCE -

Past Performance will be rated using a confidence assessment scale based on the overall record of recency, relevancy, and quality of past performance efforts.

a. A Past Performance Information Form (PPIF), Attachment 2, is provided with the solicitation for offerors to send to a maximum of three (3) references of their choice. PPIF references who have returned the questionnaires will be used in the past performance evaluation. Please note that the PPIF will only be accepted if it’s received directly from the reference, and the PPIF must also be received by the offeror due date and time, Central Standard Time (CST), as annotated in the solicitation SF1449 block 8.

b. The US Government will consider and evaluate offerors past performance information, to include the

PPIF, which are deemed recent and relevant for the requirements of this RFP. The Government will also use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources to assess performance. Offerors are cautioned that the Government will use information provided by the offerors and information obtained from other sources in the development of the performance assessments. Recent and Relevant is defined in the sub paragraphs below:

i. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 5 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

ii. Relevancy Assessment: The Government will conduct an evaluation of all recent performance information obtained to determine whether the provided services performed under those contracts relate to those required by this solicitation. Relevant past performance demonstrates Grounds

Maintenance experience as defined by the North American Industry System code (NAICS Code)

561730 with a total contract dollar value of at least $1,000,000.00 and having similar complexity and function, utilizing trades relevant to those required by this solicitation. An adjectival relevancy rating will be given based on a comparison of the scope, magnitude of effort, and complexities of the offeror’s recent engagements as a contractor, either prime or sub-contractor, to the Grounds

Maintenance services required by this solicitation.

The past performance information forms (PPIFs) and information obtained from sources will be used to establish the relevancy of past performance.

c. Teaming arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of a contract. A teaming arrangement is not a formal merger of two or more business entities. The government recognizes the validity and integrity of teaming arrangements as detailed in FAR Subpart 9.6. All offerors are encouraged to review FAR Subpart 9.6 to acquaint themselves with its details. Since the government can only determine the responsibility of the prime contractor per FAR 9.604(b), in accordance with FAR 9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members.

d. Joint ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint

Venture, please submit past/present performance information on a maximum of three (3) projects total by any business entity in the arrangement as identified in paragraphs (a) and (b) above.

3. PART III – FACTOR 3: PRICE PROPOSAL

a. Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Blocks 30a, 30b, and

30c. An authorized official of the firm must sign the Standard Form 1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. These sections constitute the model contract.

b. The offeror shall complete the SF 1449 Continuation Sheet by entering in prices for each Contract Line

Item (CLIN), including all option years. The line items listed in the Offeror Schedule (Attachment 4) will be the amounts carried through to the corresponding line items on the SF 1449 Continuation Sheet for the base year and all options.

c. The Option to Extend Services Clause 52.217-8 will also be evaluated for the Offerors’ proposed prices.

The 52.217-8 extension of services will be added/calculated to the offeror’s price proposal by utilizing

6 months of pricing from the final option year. Unit prices would remain unchanged. In addition, if the option were exercised after award, the actual prices used in the extension will be the prices from the prior option year.

d. Complete the required fill-ins and certifications in the SF1449 Clauses Incorporated by Full Text.

e. Complete letter of authorization for the Contracting Officer to verify the offeror’s financial responsibility

(Attachment 3). Include name, address and phone numbers for financial institutions to include points of contact.

f. Acknowledgement of all amendments to the solicitation in accordance with the instructions on the SF

30 (amendment form).

D. General Information:

1. Format for proposal parts I & II shall be as follows:

a. The proposals will be 8 1/2” x 11” paper or standard A4 paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

b. A page is defined as one face of a sheet of paper containing information.

c. Typing shall not be less than 10 point.

d. Elaborate formats, bindings or color presentations are not desired or required.

2. Offeror should allow sufficient time to arrive and submit the proposals to Contracting Office PRIOR to the set closing time (CST). All proposals shall be emailed to both contacts listed below. Late proposals will be processed in accordance with the provisions established in FAR 15.208 “Late Submission, Modifications, and Withdrawals of Proposals”. If gate access is not granted, please contact the CO immediately. The contractors are responsible for coordinating and processing gate pass requests in a timely manner. The

USAF shall not be held accountable. The USAF shall not be responsible for delays due to in-processing or out-processing the base.

3. All contractors’ questions in response to this solicitation must be emailed to rachel.williams.26@us.af.mil and nitra.latta@us.af.mil no later than 7 days prior to the offeror due date. The US Government will not be held responsible for answering any questions after this time.

4. This section provides general guidance for preparing proposals. Offerors’ proposals must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content, and page limitations may result in mis-evaluation of proposals, or depending on the magnitude of the non-conformance, the proposals may be eliminated from further consideration.

5. The proposal must be completed and submitted to the address or both email addresses listed below no later than the proposal due date and time (CST) listed on the Solicitation SF 1449 block 8. Note email size must not exceed 10mb. If the proposal is more than 10mb, please submit as email 1 of 2, etc. Format must be a

Word Document, PDF, or Excel sheet. Failure to send proposal to both emails below may result in proposal being disqualified from award.

5 CONS/PKA

Attn: Rachel Williams and MSgt Nitra Latta, FA4528-17-R-0005

165 MISSILE AVENUE

MINOT AFB ND 58705-5027

Or E-Mailed to: rachel.williams.26@us.af.mil AND nitra.latta@us.af.mil

6. Notice to Offerors: Funds are not presently available for this effort. Therefore, proposal acceptance period must be valid through 31 October 2017. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

7. A site visit will be conducted on Tuesday, 18 April 2017 at 9:00 a.m. CST. The site visit will begin at the

5th Contracting Squadron, 165 Missile Avenue, Minot AFB, ND. Offerors should be at the 5th Contracting

Squadron at least fifteen minutes prior to the start time. Offerors are requested to submit questions from the site visit in writing to arrive no later than 21 April 2017. All questions received in writing will be answered as soon as practicable following the site visit. All costs associated with attending the site visit shall be borne by the offeror. A maximum of two representatives from each offeror shall be allowed to participate.

The following information shall be furnished to Rachel Williams (rachel.williams.26@us.af.mil, fax: 701-

723-4172) by noon, 10 April 2017, for those individuals without access to military installations who will be attending the site visit:

Name of company represented

Name and title of each representative

Social Security number(s) and Date(s) of Birth of individual(s) attending

Driver’s License Number(s) & State of Issuance

*Note: other forms of identification may be required for base access in accordance with the

REAL ID Act (see https://www.dhs.gov for more information)

(End of Summary of Changes) mailto:rachel.williams.26@us.af.mil mailto:nitra.latta@us.af.mil mailto:rachel.williams.26@us.af.mil mailto:nitra.latta@us.af.mil mailto:rachel.williams.26@us.af.mil https://www.dhs.gov/