Attachment_2_PWS.pdf

FA4528-16-T-4007

Attachment 2

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

AT MINOT AFB, NORTH DAKOTA

12 July 2016

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Minot Air Force Base in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix A. NOTE:

The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: freight and passenger elevators.

1.1. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1/-2013 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2012, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

(See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the Contracting Officer and the 5th Civil Engineering Squadron. The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours).

NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations (see ASME A17.1 for requirements). See para 4.5 and 4.7 for further explanation of repairs.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). Inspections include: two (2) sets of annual inspections, semi-annual inspection, and five-(5)-year load test. The initial annual inspection shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The VTEs that require the five-(5)-year test are identified in Appendix A.

4.2. The contractor shall annotate the maintenance records in the elevator control room or other designated locations of all elevators and lifts immediately following completion of preventative maintenance.

4.3. The contractor shall prepare and submit a written report within 5 days summarizing the results the inspection and examination to the Contracting Officer (CO). An additional copy will be delivered to the 5th Civil Engineering Squadron by the contractor. These reports shall include a checklist in accordance with Appendix E of ASME Code A17.2 (latest version) for each unit serviced. It shall also include a certification statement on the condition of each unit serviced.

4.4 The inspections need to be completed as indicated in the table below.

Inspection/Test Timeline Initial Annual Inspection

5-Year Test Semi Annual Inspection

2nd Annual Inspection

All VTEs Required VTEs All VTEs All VTEs September 2016 September-October

March 2017 August 2017

4.5. Minor Repair. The Contractor shall perform minor repairs and provide all parts for such servicing as needed and approved by the CO to return each VTE to its full operating capability.

Minor repairs are defined as preventive inspection and maintenance measures to restore each VTE to its full operating capability without replacement of major parts. The labor price provided by the Contractor shall be at the entire crew rate (CLIN 0004).

4.6. Reimbursable Parts. Materials, supplies, and parts needed for maintenance or repairs shall be reimbursed under the Reimbursable Parts CLIN. The Contractor shall not purchase or install any replacement parts without appropriate Government approval.

4.6.1 Replacement Parts Ordering Procedures. The contractor shall use appropriate sources to obtain competitive quotes from a minimum of three different sources of supply. The lowest competitive quote shall be compared to the Government’s estimate. The Contractor shall receive approval for minor repairs from the Contracting Officer prior to conducting any work or ordering parts. The Contractor shall provide costs of the minor repair to include both labor (as priced in CLIN 0005) and parts (CLIN 0006). All costs for parts must be presented to the Contracting Officer via invoice for approval prior to replacement. Copies of receipts shall be submitted with the invoice in order to receive payment for reimbursable items (CLIN 0006).

4.7. Major Repair. The Contractor shall report any major maintenance needed or major problems as soon as they are discovered to the CO. Examples of major problems include any safety-related condition that could lead to an imminent hazard or any material defect that impairs the structural integrity or reliability of the VTE.

4.8. Travel. The contractor is responsible for mobilization/demobilization for scheduled inspections/repairs to and from all individual facilities including all shipping, delivery of materials, loading and off-loading of materials, tools, and necessary equipment to perform the required activities to accomplish the performance work statement. The Contractor shall price the Travel line item (CLIN 0005) at the full crew rate, not per person.

4.8.1. Transportation and Living Expenses. Transportation, travel and living expenses in accordance with Government regulations for those employees traveling in connection with the performance of services required by the contract for minor repair as applicable if contractor cannot complete at time of conducting required inspections.

(1) All travel expenses will be calculated using the Joint Travel Regulations (JTR).

(2) For transportation, the actual cost thereof by public conveyance (plane limited to tourist class when applicable).

Non-Allowable Costs: Non-allowable costs are furnished for your information and guidance and are not necessarily all conclusive. These costs, no matter where they appear in the General and Administrative overhead, must be deleted.

(a) Commissions and bonuses (under whatever name) in connection with obtaining or negotiating for a

(b) Government contract.

(c) Contingency reserves.

(d) Contributions and donations.

(e) Dividend payments.

(f) Entertainment.

(g) Interest on borrowings.

(h) Taxes, fees, or charges imposed upon by reason of or measured by the firm's fee.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

6. GENERAL INFORMATION.

6.1. HOURS OF OPERATION. Normal business hours for Minot AFB are Monday through Friday from 7:30 a.m. until 4:30 p.m.

6.2. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

6.3. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER.

6.3.1. During a declared crisis the contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO.

6.3.2. During a declared crisis the contractor shall schedule maintenance, inspections, and repairs as stated in paragraph 3 in this PWS. Normal business hours for Minot AFB are Monday through Friday from 7:30 a.m. until 4:30 p.m.

6.4. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO upon request) in maintenance of VTE.

6.5. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

6.6. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

Appendix A VTE Equipment Listing

Ite m

Type of VTE Location of VTE Manufacturer Capacit y (LBS)

Year Installed

5-Year Test

1 Freight/personne l elevator

Building 475 Pride Building

(West)

Otis 8000 2008 Not Required

2 Personnel elevator

Building 744 Base Operations

Thyssen Krupp

2100 2013 Required

3 Personnel elevator

Building 1034 Tower

Thyssen Krupp

3500 2013 Required

4 Personnel elevator

Building 156 Education Center

Lingerquist/ Dover

2500 1990 Not Required