SOW_ARC_Flash_Protection_Uniforms.pdf

436th AERIAL PORT SQUADRON

STATEMENT OF WORK

FIRE RETARDANT CLOTHING

1.0. DESCRIPTION OF SERVICES:

1.1. The contractor shall provide all management, tools, supplies, and labor necessary to provide the MMHS Flight within the 436 Aerial Port Squadron a lease of 11 fire retardant protective clothing outfits to equip 10 employees.

Customer requirements include:

- Garments will need to be swapped-out and delivered weekly, during the hours of 0800 – 1600, M-F.

- If damaged, garments will be replaced at no charge within 7-days of notification

- If there is a change in size, garments will be replaced free of charge within 7 days of notification

- Fresh laundered garments will be delivered weekly to 436 Aerial Port Squadron, 550

Atlantic Street, Dover AFB, DE 19902.

1.2. MATERIAL SPECIFICATIONS:

Each Fire Retardant Protective Clothing Outfit will consist of at least:

- 11 Fire retardant (FR) Henley style long-sleeve khaki t-shirt Example: Carhartt Flame

Resistant long sleeve T-shirt (product code 100237) or equivalent

- 11 Fire Retardant blue jean Pants Example: Carhartt Flame Resistant Jean (product code

101814) or equivalent,

- 2 Fire retardant (FR) jackets with Nomex rib-knit cuffs and waistband, Brass front zipper with Nomex zipper tape plus inside and outside protective flaps and hidden-snap closure for electric-arc protection Attached quilt-lined hood with adjustable Nomex draw cord for adjustment. Example: Carhartt Flame Resistant Duck Active Jacket/Quilt Lined (product code 101621-211) or equivelant.

The total amount of Fire Retardant Clothing requested based on the above paragraph to equip 10 employees is: 110 Fire retardant Henley style long-sleeve khaki t-shirts, 110 Fire Retardant blue jean pants, and 20 Fire retardant (FR) jackets with Nomex rib-knit cuffs and waistband, Brass front zipper with Nomex zipper tape plus inside and outside protective flaps and hidden-snap closure for electric-arc protection Attached quilt-lined hood with adjustable Nomex draw cord for adjustment. Example: Carhartt Flame Resistant Duck Active Jacket/Quilt Lined (product code 101621-211) or equivelant.

The vendor will offer a protection program for destroyed and/or unrepairable garments.

All clothing will have a minimum ARC rating of 8 cal/cm2

Current as of: 22 October 2018

1.3. PERIOD OF PERFORMANCE:

This contract shall cover the initial year of service and four (4) option years of service.

Acceptance Criteria: Designated squadron representative will determine service acceptability, upon verification of proper equipment.

Special Requirements: None

2.0 RECORDS MANAGEMENT.

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations, contact the Base Records Management Office (436 CS/SCXK, Bldg 310) at 302-677-3642 for guidance and training.

3.0 SECURITY.

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

4.0 CONTRACTOR BADGE POLICIES.

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction.

Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Office.

5.0 INSTALLATION ACCESS

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

6.0 CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Fire Retardant Clothing via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/