SOW_Sport_UTV_Servicing.pdf

Current as of: 8 June 2018

STATEMENT OF WORK

FOR

UTILITY VEHICLE EQUIPMENT MAINTENANCE

Period of Performance: Base Period: 1 August 2018 – 30 September 2018 Option Year 1: 1 October 2018 – 30 September 2019 Option Year 2: 1 October 2019 – 30 September 2020 Option Year 3: 1 October 2020 – 30 September 2021 Option Year 4: 1 October 2021 – 30 September 2022

DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain and repair the Kubota and Kawasaki Mules listed below, at 436 MXS Dover AFB, DE in a manner that will ensure continuous and safe operations one base year, four option years. Following is a list of 436 MXS Utility Vehicles Inventory and their locations.

436 MXS UTILITY VEHICLE INVENTORY

Make ID Number Serial Number

Year Description Location Kawasaki 05X91030 JK1AFDB165B507426 2005

Diesel

Bldg 712 Kawasaki 17Z11188 JKBAFSB19JB510864 2017

Unleaded

Kawasaki 05X91031 JK1AFDB1X58507428 2017

Unleaded Bldg 712 Kawasaki 16X00075 JKAAFCD196B500075 2016

Kawasaki 16X00015 JKAAFCD12GB500015 2016

Bldg 721 Kawasaki 16X00016 JKAAFCD14GB500016 2016

Bldg 721

Kawasaki 05X91026 JK1AFDB134B505955 2005

Bldg 779 Kawasaki 05X91032 JK1AFDB195B506951 2005

Bldg 779

Kawasaki 16X00076 JKAAFCD10GB500076 2016 Diesel

Bldg 725 Kawasaki 17Z11190 JKBAFSB18JB510323 2017

Bldg 725

Kawasaki 16X500007 JKAAFCD13GB500007 2017

Bldg 711 Kawasaki 05X91021 JK1AFDB115B507429 2017

Kubota 12X15743 KAF820AJCG0D1555 2012

Bldg 1270 Kawasaki

17Z11148 JKBAFSB13JB510309 2017

Bldg 1270

Kawasaki 17Z11189 JKBAFSB18JB510306 2017

1. MAINTENANCE & INSPECTION SERVICES (SCHEUDLED).

All vehicles will be maintained and inspected to ensure continuous and safe operations.

Moreover, the contract will also maintain and inspect all vehicles in accordance with (IAW) attachment 1 Utility Vehicles Inspection Requirements. If additional maintenance work (item not include in scheduled maintenance) is necessary/needed, the contractor shall notify the requirements owner with a list of what work that needs to be accomplished along with a proposed price, before any action is to be taken.

1.1. Identified Repairs. The contractor will let the requirements owner know if necessary repairs are found during the scheduled maintenance and inspection service.

1.2. Reporting. The contractor shall prepare and submit a written report within two-business days of the scheduled maintenance. The report shall identify each equipment item, maintenance work performed, repairs needed and price estimate, date of inspection, name of inspector, and overall condition of the equipment.

1.3. Frequency. The contractor shall conduct four (4) inspection per year, once per quarter. Within 60 days of award, the contractor shall conduct the first quarterly

2. SERVICES OTHER THAN SCHEDULED

2.1. General. If additional maintenance/repair work (items not included in scheduled maintenance) is necessary/needed, the contractor shall notify the requirements owner of a list of repairs that needs to be accomplished along with a suggested price of the repair before any action is to be taken.

2.2. Report Time. If the requirements owner reports a discrepancy in between scheduled maintenance/inspection services, the requirements owner will make it aware to the Contracting Office and then reach out the contractor. The contractor shall report to the work location within seven (7) business days, at no cost to the government, to inspect/verify what maintenance work must be accomplished.

2.2.1. After the inspection is complete, the contractor shall provide a quote to the requirements owner with a price break down of all materials/work that shall be required/accomplished to return the equipment/vehicle to a safe and operational standard. The contractor shall commence maintenance work only after receiving approval from the requiements owner.

2.2.2. All maintenance work shall be completed in accordance with original equipment manufacturer specifications and parts specified by the vehicle manufacturer or items of equal or better quality. Downtime of the vehicles will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for maintenance work. The contractor shall prepare and submit a written report IAW with paragraph 1.2. after all work is completed.

2.3 Replacement Parts. Ordering of replacement parts and the installation of repair parts. Repair parts, not on hand at the contractor’s location, will be ordered no later than (NLT) 24 hours after the initial service call. If not already covered under manufacturer’s commercial warranty, all replacement parts shall be new factory warranted items. The requirements owner may approve any rebuilt replacement part prior to its purchase or installation.

2.3.1. If the ordering and installation of replacement parts will cost more than $1000 per transaction, there must be written approval from the requirements owner before ordering the parts. The requirements owner reserves the right to require the contractor to provide quotes from at least two (2) different vendors to compare the contractor's price on parts over $1000, to ensure the price being paid is fair and reasonable.

2.3.2. All repairs will be completed under the designated Contract Line Item Numbers (CLINs) with a “Not to Exceed (NTE)” cost constraint. This NTE cost constraint means that the Government has set a “ceiling” amount that we will not pay above for any repairs that need to be accomplished. Conversely, the contractor shall only bill against this CLIN when a repair is completed, thus, billing should be on a “per job” basis. The contractor shall submit all supporting documentation to go along with their invoice detailing the cost of the job.

2.6. Guarantees/Warranties. All maintenance/repairs identified as under warranty items will be covered for one year. The contractor shall perform all necessary work for items under warranty. The contractor shall identify all items that are under warranty or can be and provide that list to the requirements owner.

3. WORK AREA.

3.1. Requirements owner will provide an overhang or indoor facility for contractor to perform all scheduled and unscheduled work. Prior communication must be made between requirements owner and contractor; this is to ensure all vehicles are on-site for maintenance/inspection.

3.2. Requirements owner will provide a disposal area for all hazardous waste generated by the contractor during all scheduled and unscheduled work.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The hours of operation are from 7:00AM to 7:00PM, Monday through Friday. The contractor is not required to provide service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence

Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.2. SECURITY REQUIREMENTS. In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

5. SECURITY. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

a. At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and windows secured.

b. The contractor and as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

c. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

d. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

e. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

6. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in inspection of equipment. Proof of certification must be submitted to the Contracting Officer within 5 working days of signing the contract.

7. RECORDS MANAGEMENT. The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg 310) at 677-3642 for guidance and to schedule records management training.

8. CONTRACTOR BADGE POLICIES:

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form

(ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW DAFBI 31-101. As a minimum the ORM will be submitted 72-hours prior to the requested date of employment.

8.1. All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

8.2. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge before a new badge can be reissued.

8.3. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

9. INSTALLATION ACCESS:

9.1. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

9.2. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

9.4. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

9.5. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

10. FLIGHTLINE DRIVING: Contractors will have to adhere to the provisions in DAFBI 13- 202 if operating on the airfield.

Attachments:

1. Utility Vehicles Inspection Requirements