Attachement_1_-_Performance_work_Statement.pdf

Performance Work Statement (PWS)

436th Maintenance Operations Flight

Furniture Procurement

Building 704 MXG Training

MQTP / AFETS

5 February 2016

1.0 SCOPE:

As directed by the 436th Contacting Squadron the Project Manager is responsible for all steps involved in the design, procurement, and installation of furniture to support Maintenance Group Training (MXG Training) at Dover Air Force Base, Delaware, building 704. This scope includes the completion of all documentation directed by the SAF/AQC mandatory use letter dated 20 Feb 2014, 436th Contracting Squadron (CONS), and 436th Maintenance Operations Flight.

MXG Training consists of a Distance Learning Center that supports computers and monitors, two single administrative offices, a conference room, eight standard size classrooms, three small size classrooms, a furnished main foyer, instructor break room, a student break area and two storage rooms. All classrooms will require an instructor workstation, podium, storage, and desks.

All offices will require file storage capability, and coat storage. All rooms will require seating specific for that area/room. See attachment 1 for CAD file and attachment 2 for layout of building 704.

The project manager shall meet with and validate customer requirements, room sizes, and develop a breakdown of all furniture and seating that meets customer’s needs. Even with Air Force efforts to standardize furnishings under this program, design work after evaluation by project manager may reveal that a number of office chairs, furniture, and cubicles may require adjustments to meet customer requirements.

A final furniture layout and Bill of Materials (BOM) will be provided that meets the customer requirements and accommodates the physical environment of the MXG Training.

2.0 DESCRIPTION OF SERVICE:

2.1 GENERAL SERVICES:

The contractor is responsible for the coordination and management of all aspects of furnishing Bldg 704. The contractor shall meet all customer requirements and shall complete/provide all documentation needed to procure furnishings as outlined in Air Force directives to the CO/COR.

2.1.1 Furnishings include but not limited to chairs, office furniture, classroom furniture, storage units, filing cabinets, systems/modular furniture, break room/computer room, and maintenance work area furnishings.

2.1.2 The project manager shall be knowledgeable of and comply with all applicable federal, state, local laws, codes, permits, DoD/USAF instructions, base requirements and instructions required for the performance of the duties in this

PWS.

2.1.3 The project manager shall be knowledgeable of the specific furnishings, systems and modular furniture specified for this project.

2.1.4 The project manager shall be familiar with the development of necessary documents to include, but not limited to creating cost estimates and PWS for the procurement of furnishing and chairs to support the MXG Training and providing those documents to the 436th Contracting Squadron and MXG Training Contracting Officer Representative (COR).

2.1.5 The project manager shall complete at a minimum of one site visit/meeting with the COR to discuss customer requirements and function of facility and rooms.

2.1.6 All site visits will be conducted between the hours of 0800-1600, Monday through Thursday and coordinated with the Contracting Officer (CO) and the COR no later than 48 hours prior to desired date/time.

2.1.7 All Air Force inquiries shall be responded to by the project manager within two business days.

2.1.8 When conducting site visits to Dover Air Force Base, project manager shall follow all base access requirements to include valid vehicle registration, proof of insurance, valid driver’s license and present those documents to gain base access.

2.1.9 The project manager shall meet the customer’s requirement to have all new furnishings delivered and installed to meet the completion date of the MXG Training renovation, currently scheduled to be completed on 2 June 2016.

2.1.10 The project manager shall maintain continuity between the COR and the CO throughout the duration of this project and provide the necessary resources to manage and administer the contract.

2.2 DESIGN SERVICES:

2.2.1 The project manager shall be able to provide design services, including space planning, site verification, material selection and programming as necessary to support this project.

2.2.2 The project manager shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks.

2.2.3 The project manager shall be responsible for collection of information relevant to the successful completion of this project to include, but not limited to personnel interviews, questionnaires and walk-through inspections of the facility.

2.2.4 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.5 The project manager is responsible for notifying the COR and the CO of all power requirements regarding location of communication, LAN and power junction boxes.

2.2.6 Design shall ensure that power poles do not protrude into main walkways.

2.2.7 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

2.2.8 Design shall not allow more than four cubicles to be served by a single circuit.

2.2.9 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

2.2.10 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.11 All furniture designs/layouts including original designs and any subsequent redesigns must be accomplished by qualified professional Interior Designers.

2.2.12 The project manager shall meet with the COR and the CO to review the installation drawings prior to submission of a final price quote.

2.2.13 The project manager shall provide drawings and supporting documents to the

COR and the CO on a non-rewritable CD or DVD in both .dwg and .pdf formats.

2.2.14 Design service shall include an initial complete design and any additional revisions if needed prior to final approval.

2.2.15 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation are identified using 1/4" = 1'-0" scale.

2.2.16 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel in 1/4" = 1'0" scale.

2.2.17 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

2.3 DELIVERY, INSTALLATION, AND REMOVAL SERVICES:

The project manager shall incorporate requirements and cost for delivery, installation and removal services.

2.3.1 Each provider shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture and demountable walls.

2.3.2 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.3.3 Services shall include removal of packing materials from the installation.

2.3.4 Services shall include, prior to acceptance, clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.3.5 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.4 INSPECTION/ACCEPTANCE

Validation between the project manager, the COR, and the CO that all products have been installed according to manufacturer guidelines and customer specifications.

2.4.1 A post and final-installation walkthrough shall be coordinated with the project manager, the COR, and the CO.

2.4.2 Product Requirement Overview (not all inclusive). Project manager shall be responsible for recommending furnishings based on the customer requirements.

2.4.3 Products will be of matching color and style dependent on use (e.g. all classroom furniture shall match with only minor color variances). Unless specified otherwise, all desk and work stations shall have built in power source.

2.4.4 Furniture requirements include, but not limited to; classroom furniture, administrative desks, cubicles, storage, and seats.

2.5 BASIC OVERVIEW OF MXG TRAINING FURNITURE REQUIREMENTS:

2.5.1 Distance Learning Center to support 13 stations:

Twelve stations shall include tables with computer slings, and monitor arms. An additional station shall be set-up as an instructor station to incorporate a computer w/ a monitor. All stations need to include power, network access and seating.

2.5.2 Standard Size Instructor Room (6 Students, One Instructor):

There are eight standard size classrooms that require “U-Shaped” tables to support 6 students. This shall include an instructor desk with file cabinet, power, computer sling, keyboard, mouse tray, bookshelf, an instructor podium, storage cabinet, coat rack and seats. The classrooms will also include glass white boards.

2.5.3 Administrative Offices (2):

There will be two single person administrative offices with “L” shape desks. An under desk file cabinet, power source, computer sling, monitor mounts, keyboard and mouse tray. The office will also include a wardrobe, a three person sofa, a two person sofa, a coffee table w/ seating for two, and ergonomic seating for the desks. The offices will also include glass white boards and one office requires a desk w/ storage to support a printer.

2.5.4 Conference Room:

The conference room will include a large executive style conference table w/ seating for at least 12 and room seating for 40-50 people. All seating shall include armrests.

2.5.5 Small Classroom (4 students):

There are three small classrooms that require tables to support 4 students. An instructor desk with file cabinet, power, computer sling, keyboard and mouse tray, bookshelf, an instructor podium, storage cabinet, coat rack and seats shall also be included for each of the rooms. The classrooms will also include glass white boards.

2.5.9 Student Break Area:

The student break area shall include three round tables supporting four positions each, 12 Seats required.

2.5.10 Instructor Break Room:

The instructor break room will include tables and seating for 12 people. The room shall also require a small desk for a fax machine, mail bin, storage, small desk w/ computer, keyboard and mouse storage. The room will also include glass whiteboards.

2.5.11 Main Foyer:

The main foyer shall consist of one table to hold newspapers and brochures and five small end tables. The seating shall consist of one three person sofa and two dual seat sofas.

2.5.12 Storage Rooms/Area:

There are two storage areas, one consisting of eight storage closets with shelving and the other with 16 lockers and additional shelving.

2.6 Additional Requirements / Options to be Priced Separately (FAR Subpart 52-217 and FAR Subpart 17.2):

2.6.1 Based on government needs and as directed by the government, contractor shall provide for the removal of existing furnishings in building 704, and to dispose of furniture items in an approved Air Force provided container which will be located adjacent to the facility by the base recycle program members.

2.6.2 Contractor shall remove existing furniture and deliver/setup new furniture in a phase in process that is directed by the government COR and does not interfere with student training.

2.6.3 The contractor shall provide separate pricing for the above requirements which will only be exercised upon government request.

3.0 Security:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

4.0 Contractor Badge Policies:

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction.

Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the

Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Office.

5.0 Installation Access

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

6.0 ANTITERRORISM AWARENESS LEVEL I TRAINING.

DoD Contractors possessing a Common Access Card (CAC) embedded in an organization (e.g., Civilian Medical Physicians, Flight Safety Instructor, etc.) will complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site. This training site is available through the AF Portal at https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals without https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True https://atlevel1.dtic.mil/ access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

DoD Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―AT Awareness Level I computer based training (CBT) course online through the public accessible Defense Technical Information Center (DTIC) site at https://atlevel1.dtic.mil/. This site allows the user to print a certificate annotating their completion of training. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

7.0 CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for _________________________ via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

8.0Attachment 1 – CAD File

9.0 Attachment 2 – Floor Plan for Building 704.

https://atlevel1.dtic.mil/

8.0Attachment 1 – CAD File