B300_Furniture_PWS_Revised__23_Jun_16_BOMC.pdf

Performance Work Statement (PWS)

436th Medical Group

Furniture Procurement

Building 300

30 June 2016

1.0 SCOPE:

As directed by the 436th Contacting Squadron the Project Manager is responsible for all steps involved in the design, procurement, and installation of furniture to support Medical Group at Dover Air Force Base, Delaware, building 300. This scope includes the completion of all documentation directed by the SAF/AQC mandatory use letter dated 20 Feb 2014, 436th Contracting Squadron (CONS), and 436th Medical Group (MDG).

The Base Operational Medicine Clinic (BOMC) mission consists of ambulatory patient care that supports computers and monitors, a single administrative office, and 3 triple occupancy offices.

All office spaces will require workstations and desks. All offices will require file storage capability, and personal storage. All rooms will require seating specific for that area/room. See attachment 1 for CAD file and attachment 2 for layout of building 300.

The project manager shall meet with and validate customer requirements, room sizes, and develop a breakdown of all furniture and seating that meets customer’s needs. Even with Air Force efforts to standardize furnishings under this program, design work after evaluation by project manager may reveal that a number of office chairs, furniture, and cubicles may require adjustments to meet customer and space requirements.

A final furniture layout and Bill of Materials (BOM) will be provided that meets the customer requirements and accommodates the physical environment of the MDG Training.

2.0 DESCRIPTION OF SERVICE:

2.1 GENERAL SERVICES:

The contractor is responsible for the coordination and management of all aspects of furnishing Bldg 300; as well as the installation and removal of the old furniture. The contractor shall meet all customer requirements and shall complete/provide all documentation needed to procure furnishings as outlined in Air Force directives to the CO/COR. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 Furnishings include but not limited to chairs, office furniture, storage units, filing cabinets, systems/modular furniture.

2.1.2 The project manager shall be knowledgeable of and comply with all applicable federal, state, local laws, codes, permits, DoD/USAF instructions, base requirements and instructions required for the performance of the duties in this

PWS.

2.1.3 The project manager shall be knowledgeable of the specific furnishings, systems and modular furniture specified for this project.

2.1.4 The project manager shall be familiar with the development of necessary documents to include, but not limited to creating cost estimates and PWS for the procurement of furnishing and chairs to support the MDG and providing those documents to the 436 CONS and MDG Training Contracting Officer Representative (COR).

2.1.5 The project manager shall complete at a minimum of one site visit/meeting with the COR to discuss customer requirements and function of facility and rooms.

2.1.6 All site visits will be conducted between the hours of 0800-1600, Monday through Thursday and coordinated with the Contracting Officer (CO) and the COR no later than 72 hours prior to desired date/time.

2.1.7 All Air Force inquiries shall be responded to by the project manager within two business days.

2.1.8 When conducting site visits to Dover Air Force Base, project manager shall follow all base access requirements to include valid vehicle registration, proof of insurance, valid driver’s license and present those documents to gain base access.

2.1.9 The project manager shall meet the customer’s requirement to have all new furnishings delivered and installed to meet the completion date of the MDG renovation.

2.1.10 The project manager shall maintain continuity between the COR and the CO throughout the duration of this project and provide the necessary resources to manage and administer the contract.

2.2 DESIGN SERVICES:

2.2.1 The project manager shall be able to provide design services, including space planning, site verification, material selection and programming as necessary to support this project.

2.2.2 The project manager shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks.

2.2.3 The project manager shall be responsible for collection of information relevant to the successful completion of this project to include, but not limited to personnel interviews, questionnaires and walk-through inspections of the facility.

2.2.4 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.5 The project manager is responsible for notifying the COR and the CO of all power requirements regarding location of communication, LAN and power junction boxes.

2.2.6 Design shall ensure that power poles do not protrude into main walkways.

2.2.7 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

2.2.8 Design shall not allow more than four cubicles to be served by a single circuit.

2.2.9 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

2.2.10 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.11 All furniture designs/layouts including original designs and any subsequent redesigns must be accomplished by qualified professional Interior Designers with a four (4) year Interior Design degree and three years’ experience using software similar to that proposed for this contract. Resumes and letters of intent shall be provided for these employees.

2.2.12 The project manager shall meet with the COR and the CO to review the installation drawings prior to submission of a final price quote.

2.2.13 The project manager shall provide drawings and supporting documents to the

COR and the CO on a non-rewritable CD or DVD in both .dwg and .pdf formats.

2.2.14 Design service shall include an initial complete design and any additional revisions if needed prior to final approval.

2.2.15 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation are identified using 1/4" = 1'-0" scale.

2.2.16 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel in 1/4" = 1'0" scale.

2.2.17 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

2.2.18 Design/redesign timelines shall be expected:

2.2.18.1. Design sheet layouts for all phases of design (initial, revisions and final) of 1-10 workstations shall be received within 3 business days unless otherwise directed in the contract.

2.2.18.2. Design sheet layouts for all phases of design (initial, revisions and final) of 11- 25 workstations shall be received within 5 business days unless otherwise directed in the contract

2.2.18.3. Design sheet layouts for all phases of design (initial, revisions and final) of 26-

50 workstations shall be received within 7 business days unless otherwise directed in the contract.

2.2.18.4. Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government Acceptor for the project.

2.2.18.5. Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government Acceptor for the project

2.3 DELIVERY, INSTALLATION, AND REMOVAL SERVICES:

The project manager shall incorporate requirements and cost for delivery, installation and removal services of present unwanted furniture.

2.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2 Each provider shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture and demountable walls.

2.3.3 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.3.4 Services shall include removal of packing materials from the installation, as well as old/unwanted furniture from the MDG.

2.3.5 Services shall include, prior to acceptance, clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.3.6 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.3.7 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

2.3.8 Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.9 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.3.10 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

2.3.11 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.12 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.13 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.3.14 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.3.15 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.3.16 The contractor shall crate/pack all unwanted items and perform any required removal from Bldg. 300 as specified by the COR.

2.3.17 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.3.18 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.3.19 Any furnishings attached to the building shall be attached securely.

2.3.20 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees.

2.3.21 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.4 INSPECTION/ACCEPTANCE

Validation between the project manager, the COR, and the CO that all products have been installed according to manufacturer guidelines and customer specifications.

2.4.1 A post and final-installation walkthrough shall be coordinated with the project manager, the COR, and the CO.

2.4.2 Product Requirement Overview (not all inclusive). Project manager shall be responsible for recommending furnishings based on the customer requirements.

2.4.3 Products will be of matching color and style dependent on use (e.g. all furniture shall match with only minor color variances). Unless specified otherwise, all desk and work stations shall have built in power source.

2.4.4 Furniture requirements include, but not limited to; administrative desks, cubicles, storage, and seats.

2.4.5 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

2.4.6 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor

2.4.7 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist (Attachment 2 to this PWS) and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission

2.5 BASIC OVERVIEW OF MDG FURNITURE REQUIREMENTS:

2.5.1 Base Operational Medicine Clinic (Rooms 3B111, 3B113, and 3B114):

There will be three administrative offices each with three members’ occupancy.

Each office shall have three “L” shape desks. All nine workstations shall include under desk file cabinets, power sources, network access, computer slings or space for the hard drive placement, monitor mounts, large work surfaces, keyboard and mouse trays, and ergonomic seating for all stations.

2.5.2 Medical Provider’s Administrative Office (Room 3B112):

There will be a single occupancy administrative offices with “L” shape desks. An under desk file cabinet, power source, computer sling or space for the hard drive placement, monitor mounts or space for a double monitors configuration placement, keyboard and mouse tray. The office will also include wardrobe, an ergonomic seating for the desk, and individual seating for patient interviews.

2.5.3 Nurses’ Administrative Office (Room 3B126)

There will be a double occupancy administrative office with “L” shape desks.

Both workstations shall include under desk file cabinet, power sources, computer sling or space for the hard drive placement, monitor mounts or space for double monitors configuration placement, keyboard and mouse tray. The office will also include wardrobes, and an ergonomic seating for the desks.

2.5.4 Computer work stations (Patients’ Waiting Room)

A computer station shall include a table with privacy panels for patients to complete personal and privacy act protected information. The station shall also include a computer sling, work surface large enough to fit monitor and keyboard and mouse tray. The station need to include power, network access and seating.

A second computer station shall include a table with computer slings, and monitor arm. The station needs to include power and network access.

2.5.5. Monolithic Panels and Components

The contractor shall supply all monolithic panel system parts and components needed to fulfill a complete office as referenced on the Air Force Installation Contracting Agency’s (AFICA) Tier I Contracts.

2.5.6. Stackable Panels and Components

The contractor shall supply a stackable panel system product as referenced on the AFICA Tier I Contracts.

2.5.7. Modular Furniture

The contractor shall supply a modular furniture product as referenced on the AFICATier I Contracts.

2.5.8. Demountable Walls

The contractor shall supply demountable wall product as referenced on the AFICATier I

2.6 Additional Requirements / Options to be Priced Separately (FAR Subpart 52-217 and FAR Subpart 17.2):

2.6.1 Based on government needs and as directed by the government, contractor shall provide for the removal of existing furnishings in building 300, and to dispose of furniture items in an approved Air Force provided container which will be located adjacent to the facility by the base recycle program members.

2.6.2 Contractor shall remove existing furniture and deliver/setup new furniture in a phase in process that is directed by the government COR and does not interfere with patient care.

2.6.3 The contractor shall provide separate pricing for the above requirements which will only be exercised upon government request.

3.0 Security:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

4.0 Contractor Badge Policies:

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction.

Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and

Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Office.

5.0 Installation Access

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

6.0 ANTITERRORISM AWARENESS LEVEL I TRAINING.

DoD Contractors possessing a Common Access Card (CAC) embedded in an organization (e.g., Civilian Medical Physicians, Flight Safety Instructor, etc.) will complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site. This training site is available through the AF Portal at https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

DoD Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―AT Awareness Level I computer based training

(CBT) course online through the public accessible Defense Technical Information Center (DTIC) site at https://atlevel1.dtic.mil/. This site allows the user to print a certificate annotating their completion of training. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

7.0 CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for _________________________ via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

WARRANTY: Contractor must provide warranty information. Warranty shall be the standard commercial warranty. Products shall be free from manufacturer defect and fully replaced at contractor's expense in the event of defect or damage during delivery/installation.

8.0Attachment 1 – CAD File

9.0 Attachment 2 – Floor Plan for Building 300.

10.0 Attachment 3 – Inspection Acceptance Checklist