ELEV_Maint_PWS-2012_Aug_10.pdf

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PERFORMANCE WORK STATEMENT

FOR

ELEVATOR MAINTENANCE AND REPAIR

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, other items and services necessary to perform the maintenance, repair, inspection, and certification of Government-owned elevators as defined in this Performance Work Statement (PWS) at Dover AFB, Delaware. The contractor shall perform to the standards in this PWS. Elevators to be serviced under this contract are listed in Attachment 1, Elevator Maintenance Inventory.

1.1. MAINTENANCE SERVICES. The contractor shall perform monthly and annual inspections on all elevators. Contractor shall provide monthly and annual schedule within 10 calendar days upon award of contract. Inspections are accomplished to ensure reliable and continuous safe operation of all elevators. The contractor shall prepare and submit a written report within two (2) business days of the monthly and annual inspections.

1.1.1. Monthly Safety Inspections. The contractor is responsible for compiling all maintenance and discrepancy data necessary to bring each facility elevator to full operational status.

Maintenance includes all forms and levels of equipment up-keep from simple operator maintenance and cleaning through complete preventative maintenance inspections, assembly, routine equipment, repair, corrosion control, re-assembly, adjustment, calibration and certification, as applicable. Maintenance also includes the repair and replacement information of all component parts, subassemblies, and assemblies. Elevators to be serviced under this contract are listed in Attachment 1: Elevator Maintenance Inventory. The Monthly Elevator Inspection shall contain, as a minimum, the following:

a. Facility number.

b. Description of equipment including manufacturing name, serial number, etc.

c. Date of inspection.

d. Scheduled inspection date.

e. Last known inspection date.

f. Rated capacity of elevator.

g. Checklist of inspection items.

h. Preventive maintenance to be performed.

i. Date of last inspection.

j. Number, description, and location of components.

k. Facility Manager’s comments/recommendations.

l. Signature of the Facility Manager.

m. The estimated labor costs for repairs.

n. Remarks section.

1.1.2. Annual Safety Inspections. The contractor is responsible for obtaining an independent certified safety inspector for the annual safety inspections; this person cannot be the same person who performs the monthly inspections or repairs. The independent certifier shall perform all inspections in accordance with latest edition of the American Society of Mechanical Engineers/American National Standards Institute (ASME/ANSI) safety code, and Occupational Safety and Health Administration (OSHA) standard for elevators. Elevators to be serviced under this contract are listed in Attachment 1: Elevator Maintenance Inventory. Contractor documentation shall include as a minimum:

a. Facility number.

b. Description of equipment including manufacturers name, serial number, etc.

c. Date of inspection.

d. Schedule inspection date.

e. Last known inspection date.

f. OSHA reference for inspection frequency.

g. Rated capacity of elevator.

h. Checklist of inspection items.

i. Date and results of last inspection.

j. Number, description, and location of components.

k. The OSHA and ASME/ANSI reference standards for any discrepancies.

l. Remarks section.

m. Facility Manager’s comments/recommendations.

n. Signature of the Facility Manager.

1.2. SERVICE CALL REPAIRS.

1.2.1. Routine Calls. The contracting officer or designated representative will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location within 4 work hours of notification to survey the repair. The contractor shall provide to the Contracting Officer a cost estimate to include time and materials of any repairs not covered in the basic service contract. The contractor shall commence repair work after notification from the contracting office. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Downtime of the elevator will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report within two business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

1.2.2. Emergency Calls. The contractor shall respond to emergency repair calls within 2 hours after notification during normal business hours and within 2 hours after notification at times other than normal business hours. The contractor shall prepare and submit a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

1.2.3. Repair /Install Electric Motors. Repair or installation of electric motors will be negotiated at the time of repair or installation. This is a separate line item.

1.2.4. Guarantees/Warranties.

1. Repair of major components such as motors: Parts shall be guaranteed for 90 days and workmanship shall be guaranteed for 1 year.

2. Any additional Manufacturers’ guarantees shall be honored by the contractor and received by Dover Air Force Base.

3. All other labor: Thirty days on all labor shall be guaranteed by the contractor.

1.2.5. Hazmat Requirements. The contractor shall submit Material Safety Data Sheets (MSDS) of all chemicals planned for use on DAFB.

1.2.5.1. Purpose. As required by AFI 32-7086, paragraphs 2.5.5.2.4, 2.5.5.2.8 and 2.5.5.2.9;

requires DAFB to account for all hazardous materials (HAZMATs) brought on the facility to include contractors as well as providing procedures for the reporting of those items.

1.2.5.2. This part outlines actions to be taken by the contractor in the request for approval of hazardous materials prior to initiating field activities associated with the subject project and the reporting of approved hazardous materials usage during contract performance.

1.2.5.3. Compliance with this part is mandatory and contactor failure to comply will result in the contractor not being allowed to bring any hazardous materials on DAFB. Contractors must also comply with mandatory Federal, State and local guidelines, regarding storage and management of hazardous materials, failure to comply can result in legal action by Federal, State or local enforcement officers against the offender.

1.2.6. RESPONSIBILITIES: Contractor Reported Usage of HAZMAT.

1.2.6.1. Contractors must submit to the associated Contracting Office the information and supporting documentation including Material Safety Data Sheets (MSDSs) necessary to obtain HAZMAT usage authorization. Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by DAFB.

1.2.6.2. The contractor shall provide a completed DAFB HAZMAT Chemical Worksheet (Appendix A) for each HAZMAT to be used during the duration of the contract to include MSDS. This list of all HAZMATs shall be provided at the beginning of the contract. Any additional HAZMATs required during the course of the contract shall be requested for approval at that time. In addition, the quantity of chemicals expended will be reported to the DAFB Hazardous Materials Pharmacy (HAZMART) by filling out the Contractor’s Monthly Report (Appendix B) for HAZMATS. Both the Worksheet and Monthly Report forms shall be provided upon award of contract.

1.2.6.3. SOLID and HAZARDOUS WASTE REMOVAL: The contractor shall dispose of all all wastes generated in the performance of their task. No solid waste materials shall be placed in any trash receptacle on DAFB. If any Hazardous or Special Waste is generated the Contractor will coordinate with the 436 Civil Engineering Natural Resources Flight (436 CES/CEAN) prior to disposal.

1.2.6.4. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufacturers’ recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The Contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR and the Environmental Flight Hazardous Waste Coordinator.

2. SERVICE DELIVERY SUMMARY.

Performance Objective PWS Para Performance Threshold Perform Preventive Maintenance.

Elevators are fully operational.

1.1. 98% of elevators are operational at all times.

Service Call Repairs.

Repairs are made in a timely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

1.2., 1.2.1, 1.2.2

Response to and repairs of service calls are timely 100% of the time.

Routine calls – response time 4 working hours after notification Emergency calls – response time within 2 hours after notification.

Submit Maintenance and Repair Reports.

Accurate reports are delivered within two business days.

1.1, 1.1.1, 1.1.2

1.2, 1.2.1, 1.2.2

100% of all reports are timely and accurate.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Reserved.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION.

The base hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor is not required to provide service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.2. SECURITY REQUIREMENTS.

Dover Air Force Base is a Closed Base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when the contractor and contractor’s employees are issued a badge. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

4.3. RECORDS MANAGEMENT.

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCOSK, Bldg 919) at extension 3642 for guidance and training.

4.4. SECURITY AND SAFETY REQUIREMENTS.

In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

4.5. SECURITY.

4.5.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

4.5.2. At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

4.5.3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

4.5.4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

4.5.5. The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

4.5.6. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

4.6. CONTRACTOR BADGE POLICIES.

4.6.1. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW DAFBI 31-101. As a minimum the ORM will be submitted 72-hours prior to the requested date of employment.

4.6.2. All contactor employees who will be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge before a new badge can be reissued. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated.

The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

4.7. INSTALLATION ACCESS.

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

4.7.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

4.7.2. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

4.7.3. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

4.7.4. Flightline Driving: Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

4.8. SPECIAL QUALIFICATIONS.

The contractor shall ensure that only qualified elevator mechanics will be employed in performance of services under this contract. The contractor shall furnish the Contracting Officer with a copy of certificates of each employee who will work on Dover AFB elevators, showing that they are certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators and a resume for each employee, verifying and detailing that they are competent, qualified and experienced elevator mechanics in the trade and that they have a minimum of 2 years continuous elevator repair, test and certification experience. The contractor shall submit resume and certificate copies for evaluation on a pass/fail basis by the Contracting Officer with their proposal.

ATTACHMENT 1: ELEVATOR MAINTENANCE INVENTORY

Manufacturer Size Type Location IDEC/Virginia Controls Passenger Hydro Bldg. 115 Cemco Passenger Hydro Bldg. 202 Cemco/Virginia Controls Passenger Hydro Bldg. 261 D.A. Matot Inc. Dumbwaiter Bldg. 262 Cemco/Virginia Controls Passenger Hydro Bldg. 262 Cemco/Virginia Controls Passenger Hydro Bldg. 263 General-Elevator /Virginia Controls Passenger Traction Bldg. 300 General-Elevator /Virginia Controls Passenger Traction Bldg. 300 General-Elevator/Virginia-Controls/Peele-Doors Freight Traction Bldg. 300 Cemco/Virginia Controls Freight Hydro Bldg. 300 Cemco/Virginia Controls Passenger Hydro Bldg. 502 Cemco/Virginia Controls Passenger Hydro Bldg. 550 Cemco/Virginia Controls Passenger Hydro Bldg. 550 Cemco/Virginia Controls Passenger Hydro Bldg. 520 Cemco Passenger Hydro Bldg. 600 Esco Passenger Hydro Bldg. 714 Esco Passenger Hydro Bldg. 714 Esco Passenger Hydro Bldg. 714 Cemco/Virginia Controls Passenger Hydro Bldg. 760 Cemco/Virginia Controls Passenger Hydro Bldg. 800 Cemco/Virginia Controls Passenger Hydro Bldg. 801 Cemco/Virginia Controls Passenger Hydro Bldg. 261 Canton/Virginia Controls Passenger Hydro Bldg. 918

ATTACHMENT 2: DOVER AFB HAZMAT CHEMICAL WORKSHEET

Contractor Name:

[Company performing the work] Contract Number and Title:

Project Number (FJXT):

Estimated Start Date: Estimated Completion Date:

Shop Code (DV):

[To be completed by base personnel]

PROCESS CODE:

[To be completed by Bioenvironmental Engineering]

National Stock Number (NSN), or Part Number:

Manufacture:

Material Name: Size:

[Be Specific] [ounces, gallons or pounds,etc.] Amount Estimated to be Used: Container type:

[Per week, month, year] [box, bottle, can, tube, drum etc.] Unit of Issue: Units per container:

[each, dozen, kit, etc.] [2 ea., one dz., 3 part kit, etc.] Will the process be performed inside or outside?

Will the process be performed on equipment, structure or aircraft?

Physical location of process performance:

Location of Stored Material:

Is a Hazardous Waste Generated? YES NO If yes, how is waste disposed:

[remarks] Is a site diagram available? YES NO [remarks] Does the site have a listing of base procedures for reporting a spill? YES NO [remarks]

This request requires both the contractors and COR signature for processing.

Contractor and Title:

Phone: Date:

Government Representative:

Phone: Date:

ATTACHMENT 3: CONTRACTOR’S MONTHLY REPORT FOR HAZMATS

Contractor: _____________________ Shop Code: ______________________

Contract #: ____________________ Location: ______________________

The following information is required for tracking of Hazardous Materials on Dover AFB. For contracts exceeding six months, this form is required to be filled out on a monthly basis and returned to the Government Representative (COR). Contracts less than six months, this form is required at the beginning and at the completion of the work. The COR will provide a copy to the Hazmat Pharmacy. This information is required to comply with State, Federal, and Air Force laws and regulations.

Material Name Manufacturer NSN/Part # Start Balance Amount Used

Use additional sheets as required.

Contractor printed name and date:

Signature:

Government Rep. printed name and date:

Signature: