Statement_of_Work_Revision_1_June_2018.pdf

Maintain Paint Exterior Multi Facilities

MQNA 17‐1701, DTYB 17‐1701, TRZR 17‐1701, GWMD 17‐1701, EYNH 17‐1701

PURCHASE ORDER

SPECIFICATIONS

FOR

MAINTAIN PAINT EXTERIOR

MULTI FACILITIES

MQNA17-1701, DTYB17-1701,

TRZR17-1701, GWMD17-1701,

EYNH17-1701

USAFE

Lajes Field, Azores, Portugal 65th Civil Engineer Squadron

APO AE 09720

Revision 1, 01 June

STATEMENT OF WORK

Project title: Maintain Paint Exterior Multi Facilities

Project number: MQNA 17-1701 Facility: T-112, T-120, T-257, T-314, T-315, T-320, T-605, T-608, T-615, T-623, T-624, T-629, T-660, T-714, T-740, T-767, T-772, T-805, T-812, T-817, T-828, T-834, T-846, T-860, T-862, T-866, T-867, Project number: DTYB 17-1701 Facility: T-1011, T-1012

Project number: TRZR 17-1701 Facility: T-1213, T-1217, T-1218, T-1219

Project number: GWMD 17-1701 Facility: T-1301, T-1302, T-1303, T-1305, T-1306, T-1325, T-1326

Project number: EYNH 17-1701 Facility: T-3502, T-3503, T-3513

1. GENERAL:

The contractor's scope of work includes supplying all plant, labor, equipment, transportation, supervision and material to perform all operations required to complete all work as specified in the contract. Work shall be performed as described in this Statement of Work (SOW), and Project Drawings.

1.1. LOCATION:

The work will be at several facilities of Lajes Field, Azores, Portugal.

1.2. SCOPE OF WORK:

The following list of principal features is intended as a guide only and should in no way be considered an all-inclusive description of the work and does not relieve the Contractor from the responsibility to complete the work in accordance with the applicable construction drawings, schedules, and specifications.

Buildings wall areas mentioned at Project Drawings are provided as a guide only.

1.2.1.0 Exterior painting for

T-112, T-120, T-257, T-314, T-315, T-320, T-605, T-608, T-615, T-623, T-624, T-629, T-660, T-714, T-740, T-767, T-772, T-805, T-812, T-817, T-828, T-834, T-846, T-860, T-862, T-866, T-867, T-1011, T-1012, T-1213, T-1217, T-1218, T-1219, T-1301, T-1302, T-1303, T-1305, T-1306, T-1325, T-1326, T-3502, T-3503, T-3513.

1.2.1.1 Contractor shall kill all fungal growth, complete surface preparation, apply one coat of primer and two coats of latex based paint to include a waterproof sealer, and perform final cleanup of all exterior surfaces to include facility walls, railings, conduits, fascia, soffit, trim, doors, covered ceilings, bollards, gutters, downspouts, sheds, trash enclosures, and concrete perimeter walls. All entrance and roll up doors shall be painted on both sides. Metal handrails located at the parking lot of T-629 shall be painted. T-320 metal canopy roof structure and sidings shall be painted.

Metal hatches at roofs of T-1011, T-1301, T-1302, T-1303, T-1305, T-1306, T-1325 and T-1326 shall be painted.

1.2.1.2 Surface preparation will start with power washing exterior sides and then will include priming concrete, stucco, or CMU walls to seal surface. Complete concrete or caulk repairs as required to grout and seal door and window frames.

Contractor to repair or replace broken concrete or stucco wall surfaces and fill large cracks or gaps. Repair degraded soffit or fascia surfaces. Contractor shall complete surface preparation and treat all rusted metal by lightly sanding or wire brushing so that the paint will stick and repaired sections blend in with the surrounding areas.

No major construction will be performed. Any missing or deteriorated wood shall be replaced. Contractor shall paint trim after reinstallation. Weeds and any other debris preventing the proper application of paint shall be removed prior to painting.

Surface preparation in accordance with industry practices for CMU walls at T-112, T-120, T-257, T-314, T-315, T-320, T-605, T-608, T-615, T-623, T-624, T-629, T- 660, T-714, T-740, T-767, T-772, T-805, T-812, T-817, T-828, T-834, T-846, T- 860, T-862, T-866, T-867, T-1011, T-1012, T-1213, T-1217, T-1218, T-1219, T- 1301, T-1302, T-1303, T-1305, T-1306,T-1325,T-1326, T-3502, T-3503, T-3513 and steel sidings at T-624, T-629, T-767, T-1303. Damaged or missing insulation should also be replaced during walls surface preparation.

1.2.1.3 Remove hardware, hardware accessories, machined surfaces, plates, lighting fixtures and similar items in place and not to be finish-painted, or provide surface-applied protection prior to surface preparation and painting operations. Remove, if necessary, for complete painting of items and adjacent surfaces. Following completion of painting of each space or area, reinstall removed items.

1.2.1.4 Contractor shall replace badly damaged or severely corroded vents or screens. For any screens or vents requiring replacement, contractor shall submit a sample to the CO for approval prior to replacement. Contractor shall replace any missing or damaged Cultured Stone Veneer tiles. Cultured Stone Veneer shall not be painted.

1.2.1.5 Contractor shall fabricate any missing building number signs. Building number signs shall conform to standards identified in the Lajes Field Facilities Excellence Standards.

1.2.1.6 Colors and types of paint shall be in accordance with the Lajes Field Facilities Excellence Standards and the specifications.

1.2.1. SUBMITTALS:

1.2.1.1. The following shall be submitted in accordance with Section 3.

SUBMITTALS:

1.2.1.1.1. AF 103 Clearance Request;

1.2.1.1.2. AF 3065 Progress Schedule;

1.2.1.1.3. List of Contract Personal;

1.2.1.1.4. Safety plan;

1.2.1.1.5. Quality Control plan;

1.2.1.1.6. Primer and paint;

1.2.1.1.7. Primer and paint reference and its safety data sheet (SDS);

1.2.1.1.8. Sub-Contractor Plan (if applicable);

1.2.1.1.9. Dally Reports;

1.2.1.1.10. Initial DD Form 1354;

1.2.1.1.11. Final DD Form 1354.

1.3. EXECUTION/PHASING:

The work shall be done from Monday to Friday between 08:00 and 17:00 hrs.

The Contractor is not required to provide services on the following National Portuguese Holidays noted below:

New Years Day 1 Jan Day of Portugal 10 Jun Mardi Gras Variable Praia da Victoria Day 11 Aug Good Friday Variable Assumption Day 15 Aug Day of Liberty 25 Apr Founding of the Republic 5 Oct Day of the Worker 1 May All Saints Day 1 Nov Espirito Santo Monday Variable Restoration of Independence 1 Dec Corpus Christi Variable Immaculate Conception 8 Dec

Day of Portugal 10 Jun Christmas Day 25 Dec

1.4. PERIOD OF PERFORMANCE:

The total performance period for all CLINS, is 270 calendar days including material acquisition.

2. SPECIAL CONSIDERATIONS:

2.1. Contractor must use and regard the current and valid Lajes Field Facility Excellence Standards (LFFES updated on July 2005). A copy of this standard will be provided to the contractor by the CO or his technical representative for each project. Project must meet any and all standards for staging areas outlined in the LFFES Chapter 2-10 for Construction Site Standards.

2.2. Barricades: The contractor shall barricade access to all construction sites.

Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Cones shall only be used to temporarily block pedestrian traffic.

2.3. The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The contractor shall submit a report to the CO detailing the existing condition of the site. The contractor shall only remove trees when specifically authorized by 65 CES Environmental Management function to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound. The contractor shall return all areas disturbed during construction to its original condition.

2.4. The contractor shall request approval for siting and placing an office trailer at any project location. Any office trailer shall be no more than 10’ x 20’ in size, provided with a skirt on all sides, in like new condition, and painted Cream Beige or an equivalent color of similar tone approved by CO, if it is not obscured and hidden by the opaque fencing material. Office trailers in need of painting and/or repairs or, that are in an unsightly condition will not be allowed at the project site. Further information and requirements for staging areas can be found in LFFES Chapter 2-10.3.

2.5. All contractor employees shall obey all traffic laws on installation. The contractor shall inform his employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in Fire Lanes or other restricted areas, parking spaces marked as “Handicapped” or “Government”, at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-performance conference. Any damage done to lawns, shrubs, sidewalks etc. shall be repaired or replaced by the contractor at no additional cost to the government.

2.6. The contractor shall perform normal housekeeping functions at contractor job sites. Such functions include grounds maintenance, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish and other operations necessary to present a neat appearance at all times. All rubbish and waste materials shall be removed daily and shall be placed in contractor furnished containers. During construction, the contractor shall maintain all areas in a neat and orderly manner. The contractor shall clean the construction site and/or structure of all construction trash, trash generated by employees, debris, demolished building materials, combustible waste material, and/or dust daily or more frequently as necessary for safe operations. The contractor shall ensure all light or moderate weight debris at the construction site is properly secured in waste receptacles so that it does not blow to another area or onto the airfield. At the end of each project all equipment, rubble and rubbish shall be completely removed from government property by the contractor, leaving the area in a safe, clean and orderly manner to the satisfaction of the CO.

2.7. Trucks loaded with loose material that can create a dust, debris or falling hazard shall be secured and covered. Fasten a suitable cover, such as tarpaulin, over the load before entering surrounding streets. The contractor is solely responsible for spillage from his/her vehicles and such spillage shall be cleaned up immediately. For the duration of this contract and on a daily basis, the contractor shall remove from all government roads and/or streets asphalt, mud, soil, rocks, trash, and debris that result from their construction operation on government property. All roads and/or streets affected shall be cleaned before close of business on the particular day affected.

2.8. Disposal: All demolition and/or construction materials collected by the contractor shall be disposed of in an authorized landfill or transfer station outside the installation unless specified. Contractor shall not dispose of any materials at the site.

2.9. Grassy areas disturbed by any type of construction work including storage, equipment staging, and material delivery areas shall be sodded or seeded as required. Contractor shall be responsible for the successful growth and maintenance of all new grass areas under this contract for a period of thirty (30) days (included in the period of performance mentioned at 1.4), or three mowing, from the final acceptance of the work. All grass, shrubbery, and ornamental plants fenced by the construction site shall be maintained to the standards outlined in the LFFES by the contractor.

2.10. All contractor owned items such as, but not limited to, stakes, traffic/safety cones, barriers, warning tape, erosion control fences that are erected during construction, shall be removed entirely after completion of project and prior to Government acceptance of the project site.

2.11. The contractor shall verify the exact location of each item of work with the inspector, such as drainage systems, drop inlets, repairs, and so forth. Once a week, the contractor shall layout and stake the proposed work in the field, and then review the layout with the inspector, who will verify the layout. If needed, the inspector will coordinate verification with the CO, engineer, and environmental section.

3. SUBMITTALS:

3.1. Data shall be submitted in accordance with material submittal requirements sheet and STATEMENT OF WORK and the specific requirements of this section.

The contractor shall compile a Submittal List – equal or equivalent to attached government Schedule of Material. Submittal sheet - based on approved material submittals for items that they will be using in this project. Documents shall consist of a complete list of materials, operating and maintenance instructions, manufacturer’s descriptive and technical literature, brochures, catalog cuts, performance data, spare parts data, shop drawings, diagrams, color samples, and other materials as appropriate. Three copies of each document shall be provided.

3.2. Materials will be approved based on the manufacturer’s published data.

3.3. Underwriters Laboratories Inc.: Labels or printed documentation will be accepted as evidence that the materials conform to the applicable standards of the agency. In lieu of the labels or listing, the contractor may submit a statement from a recognized, adequately equipped testing agency indicating that the materials comply with all contract requirements.

3.4. Non-Underwriter’s Laboratories Inc. Requirements: For other materials specified to conform to Non UL publications, manufacturer’s statement indicating complete compliance with the applicable specifications or standard (Fed.

Spec. Military Spec., or standard of the American Society for Testing and Materials, National Electrical Manufacturers, etc.) are acceptable.

3.5. Contractor is responsible for completing DD Form 1354 (Transfer and Acceptance of Military Real Property) and submitting it to the 65th Contracting Flight as interim submittal item and as submittal item 5 calendar days prior to the final inspection.

4. COORDINATION WITH GOVERNMENT ACTIVITIES:

4.1. Temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utilities shall be subject to approval of 65 CES/CENM through the CO.

4.2. The contractor shall request road closures that impact regular flow of traffic, both partial and/or total, twenty-one calendar (21) days prior to the required road closures date.

4.3. UTILITY OUTAGES:

4.3.1. Work in conjunction with this contract which requires utility outages which will affect (as determined by the CO) normal activities in the building, construction area, or other work areas, shall be performed by the contractor at a time described at

1.3 which may impact regular work periods of the organization occupying the facility or area.

4.3.2. The contractor shall coordinate all utility outages with the using agency through the CO. Utility outages shall not be executed until receive approval of proposed hours and dates from the 65 CES/CENM through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor will provide notice to the CO, in writing, not less than twenty-one

(21) calendar days prior to the required outage or as determined by the CO. No response to the outage/interruption request shall be considered as disapproval for the outage/interruption. In the event a scheduled utility outage is canceled by the Government, notification shall be given to the contractor at least 24 hours in advance of the time for the outage to start. Once a utility outage is arranged and work begun, work must go on continuously until the affected utilities are restored to the affected facility.

4.3.3. The contractor’s interruption and outage requests shall include specific location of interruption/outage, hours and dates of interruption/outage, services affected by the interruption/outage.

4.3.4. Water Mains. Operation of valves on water mains will be by government personnel only. Where shut-off of water lines interrupts service to fire hydrants or fire sprinkler systems, the contractor shall contact the CO and arrange his operations to have sufficient personnel available to restore service without delay in the event of an emergency as determined by the 65 CES/CEFP Fire Prevention Office.

4.4. PERMITS:

4.4.1. Welding Permit:

If welding is required, the contractor shall be responsible to obtain a welding permit. No welding shall be started without a permit issued by the 65 CES/CEFP, Fire Prevention and Emergency Service Office, phone number: 295-57-5166.

Delay in obtaining a welding permit shall not be reason for time extension to the performance period.

4.4.2. WORK CLEARANCE REQUEST:

4.5. In order to avoid damaging any underground utilities, such as sewer, water, gas, electrical, telephone, and cable TV, the contractor must obtain digging permits. The contractor shall process, obtain and maintain a Work Clearance Request (AF Form 103) required, prior to beginning construction.

4.6. The contractor is responsible for obtaining a Work Clearance Request right after

Notice to Proceed (NTP) is issued. The contractor must fill out the request form (AF Form 103) with pertinent information and attach a plan showing the location of the respective work (contract drawings with areas highlighted is acceptable).

4.7. Also, as a part of the work request process, the contractor shall be required to mark all locations of excavation work on site with white spray paint or stakes with flagging. Existing utilities will be marked in the field by the respective agency in proposed construction areas. The contractor is required to maintain these utility markings (or reference points).

5. GOVERNMENT FURNISHED MATERIALS (GFM):

5.1. There is no government furnished material (GFM) for this project.

6. QUALITY CONTROL:

6.1. Government Inspection: When the contractor considers the work to be complete and acceptable, the contractor shall submit a written request for final inspection to the CO no later than five (5) calendar days in advance of the requested inspection date. The CO or designated representative will inspect the work on site. In the event the work is not acceptable, the contractor shall record a list of deficiencies noted by the government to be corrected and submit this listing to the CO. A subsequent inspection will take place in order to review the corrected items.

6.2. Government Approval of Work: The government will notify the contractor work is, or is not, acceptable. Invoices shall not be permitted until the government has accepted the work. The contractor shall clean up prior to government acceptance.

7. EXISTING CONDITION DRAWINGS AND AS-BUILT DRAWINGS:

7.1. Existing condition drawings showing underground utilities are available upon request. The contractor shall familiarize himself or herself with the drawings.

Any utility line shown on the record drawings (or made known to the contractor) and damaged during construction work shall be repaired immediately by the contractor at no additional cost to the government.

7.2. The government does not guarantee the accuracy or adequacy of existing record drawings. It is the contractor's responsibility to verify all existing conditions prior to starting work.

7.3. During the progress of the job, the contractor shall keep a careful record at the job site of all work accomplished from the layouts shown on the drawings. The contractor shall provide documents, including electronic copies in the latest version of AutoCad format, of drawings and/or sketches to describe all of the work accomplished, and enter changes and corrections on contract or record drawings promptly and submit to the CO.

8. AVAILABILITY/UNAVAILABILITY OF UTILITIES SERVICES:

8.1. All reasonable required amounts of water, electricity, etc., essential to contract performance, will be made available at no cost to the contractor from existing systems, outlets and supplies. All temporary connections, outlets and distribution lines, as may be required, shall be installed by the contractor at his own expense and removed by the contractor before final acceptance of work.

8.2. Water Supply. When required, the contractor will be furnished a water supply from a fire hydrant selected by the CO with the written coordination of the Chief, Fire and Emergency Services Office. Exceptions will be in the case of a significant drop in water pressure on the system degrading the protection of facilities and/or lives.

8.3. Unavailable Toilet Facilities: The contractor shall provide his own chemical sanitary toilets at work sites. Chemical toilets must be serviced regularly and may be inspected by the Government. Sanitary deficiencies shall be corrected within 24 hours after a deficiency is made known to the contractor.

9. WARRANTY SERVICE REQUIREMENTS:

9.1. The contractor shall furnish, as a minimum, one (1) primary name and telephone number of an individual on his/her management staff, available twenty four

(24) hours per day, seven (7) days per week, for duration of the warranty period to respond to warranty situations. In the event the primary individual is unavailable, the contractor shall furnish an alternate individual and shall notify the CO of the alternate individual’s telephone number.

9.2. Following notification by the CO or, the COR, the contractor shall respond to a warranty service requirement identified by the CO, or the COR.

9.3. The contractor shall provide a written warranty agreeing to repair or replace materials and services when damages resulted from poor workmanship within one

(1) calendar year to begin at Government acceptance of work.

10. SAFETY ASSURANCE:

10.1. Preconstruction Safety Meeting: Representatives of the contractor shall meet with the contracting officer and representatives prior to the start of repair, alteration or construction activities for the purpose of reviewing the contractor’s safety and health provisions pertinent to the work to be performed under the contract. The contractor shall be prepared to discuss, in detail, the measures he or she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may or may not be held in conjunction with the preconstruction conference. The CO will direct when this meeting shall take place. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The following representatives from the contractor shall be present at the safety meeting: the contractor’s principal on site representatives, the general superintendent, and the safety representatives.

10.2. Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness, injury or death.

11. MISCELLANEOUS:

11.1. Distances, dimensions, exact location and other details must be field verified in order to assure proper installation and conformity with applicable standards, prior to order materials and/or execute the project.

11.2. Work shall be conducted with minimum disruption to occupants of existing facility and/or property.

11.3. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

12. SUBMITAL PROCEDURES:

12.1. PART 01 – GENERAL:

12.1.1. SUMMARY:

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples;

certifications; and other such required submittals. Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

12.1.2. DEFINITIONS:

12.1.2.1. SUBMITAL DESCRIPTIONS (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Pre-performance Submittals.

Submittals which are required prior to start of performance of work, issuance of contract notice to proceed, or commencing work on site.

Submittal Register.

Certificates of insurance.

Progress Schedule.

Clearance Request Health and Safety Plan.

Work plan.

Quality Control (QC) Plan.

Primer and Paint Reference and Safety Data Sheet (SDS).

Environmental Protection Plan.

SD-02 Shop Drawings.

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

SD-03 Product Data.

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

SD-05 Design Data.

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports.

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with specified requirements. (Testing must have been within three years of date of contract award for the project.) Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports. Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project. Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-11 Closeout Submittals Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism. Special requirements necessary to properly close out a demolition contract. For example, Record Drawings and as-built drawings. Interim "DD Form 1354" with cost breakout for all assets 30 days prior to project completion.

12.2. SUBMITTALS:

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only.

12.3. SUBMITTAL CLASSIFICATION:

Submittals are classified as follows:

12.3.1. Government Approved [G]: Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

12.3.2. Substitutions: Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal. If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract.

12.3.3. Information Only: Submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

12.4. FORWARDING SUBMITTALS REQUIRING GOVERNMENT

APPROVAL:

As soon as practicable after award of contract, and before procurement or fabrication, forward to the Contracting Officer (CO) submittals required by the technical sections of this specification, including shop drawings, product data and samples. The CO or his Technical Representative for this project will review and approve those submittals to verify submittals comply with the contract requirements.

12.5. PREPARATION:

12.5.1. Transmittal Form: Use the transmittal form (AF Form 3000) for submitting both

Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

12.5.2. Identifying Submittals: When submittals are provided by a Subcontractor, the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval. Identify submittals with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

12.5.2.1. Project title and location.

12.5.2.2. Construction contract number.

12.5.2.3. Date of the drawings and revisions.

12.5.2.4. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal.

12.5.2.5. Section number of the specification section by which submittal is required.

12.5.2.6. Submittal description (SD) number of each component of submittal.

12.5.2.7. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

12.5.2.8. Product identification and location in project.

12.5.3. Format for SD-02 Shop Drawings:

Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

12.5.4. Format of SD-01 Pre-demolition Submittals and SD-11 Closeout Submittals:

When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

12.6. QUANTITY OF SUBMITTALS:

12.6.1. Number of Copies of SD-02 Shop Drawings:

Submit three copies of submittals of shop drawings requiring review and approval only by QC organization and four copies of shop drawings requiring review and approval by the Government.

12.6.2. Number of Copies SD-05 Design Data and SD-07 Certificates:

Submit in compliance with quantity requirements specified for shop drawings.

12.6.3. Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports:

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

12.6.4. Number of Copies of SD-01 Pre-demolition Submittals and SD-11 Closeout Submittals:

Unless otherwise specified, submit three sets of administrative submittals.

12.7. INFORMATION ONLY SUBMITTALS:

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

12.8. SUBMITTAL REGISTER AND DATABASE:

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government;

retain data which is output in columns (a), (g), (h), and (i) as approved. The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

12.8.1. Use of Submittal Register:

Submit submittal register with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

12.8.2. Contractor Use of Submittal Register:

Update the following fields with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

12.8.3. Approving Authority Use of Submittal Register:

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

12.8.4. Government Review Action Codes:

12.8.4.1. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

12.8.4.2. Submittals marked "approved as noted" "or approved except as noted, re-submittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

12.8.4.3. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes.

No work shall proceed for this item until re-submittal is approved.

12.8.4.4. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

12.8.5. Copies Delivered to the Government:

As stated in 3.1.

12.9. SCHEDULING:

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

12.9.1. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential re-submittal of requirements.

12.9.2. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

12.9.3. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

12.9.4. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Government approval.

12.9.5. Period of review for submittals with Contracting Officer approval begins when

Government receives submittal from QC organization.

12.9.6. Period of review for each re-submittal is the same as for initial submittal.

12.10. GOVERNMENT APPROVING AUTHORITY:

When approving authority is Contracting Officer, the Government will:

12.10.1. Note date on which submittal was received from QC Manager.

12.10.2. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

12.10.3. Identify returned submittals with one of the actions defined in paragraph entitled, "Government Review Action Codes", of this section and with markings appropriate for action indicated. Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. 2 copies of the approved submittal will be retained by the Contracting Officer and 1 copy of the submittal will be returned to the Contractor.

12.11. REVIEW NOTATIONS:

Government review will be completed within 20 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

12.11.1. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

12.11.2. Submittals marked "approved as noted" or “approved except as noted, re-submittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

12.11.3. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until re-submittal is approved.

12.11.4. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

12.12. DISAPPROVED SUBMITTALS:

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes," is to be given to the Contracting Officer.

Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense. If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

12.13. APPROVED SUBMITTALS:

The Contracting Officer's approval or acceptance of submittals is not be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for [dimensions, the design of adequate connections and details, and the satisfactory construction of all work] [design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work]. After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

12.14. PROGRESS SCHEDULE:

12.14.1. Bar Chart:

12.14.1.1. Submit the progress chart, for approval by the Contracting Officer, at the Preconstruction Conference in one reproducible and 2 copies.

12.14.1.2. Prepare the progress chart in the form of a bar chart utilizing form

"Construction Progress Chart" or comparable format acceptable to the Contracting Officer.

12.14.1.3. Include no less than the following information on the progress chart:

12.14.1.3.1. Break out by major headings for primary work activity.

12.14.1.3.2. A line item break out under each major heading sufficient to track the progress of the work.

12.14.1.3.3. A line item showing contract finalization task which includes punch list, clean-up and demolition, and final utility “As-built” drawings.

12.14.1.3.4. A materials bar and a separate labor bar for each line item. Both bars will show the scheduled percentage complete for any given date within the contract performance period. Labor bar will also show the number of men (man-load) expected to be working on any given date within the contract performance period.

12.14.1.3.5. The estimated cost and percentage weight of total contract cost for each materials and labor bar on the chart.

12.14.1.3.6. Separate line items for mobilization and drawing submittal and approval. (These items are to show no associated costs.).

12.14.1.4. Update the progress schedule with one reproducible and 2 copies if modification is implemented throughout the contract performance period.

12.15. PART 2 PRODUCTS: Not Used.

12.16. PART 3 EXECUTION: Not Used.

END OF STATEMENT OF WORK