Attachment 1 - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

GREASE TRAP MAINTENANCE (FY-20)

LITTLE ROCK AIR FORCE BASE, AR 72099

11 February 2020

Contents

1.0. DESCRIPTION OF SERVICES:

1.1. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES..3

2.0. MAINTENANCE SERVICES:

2.1. GREASE TRAPS:

2.2. EMERGENCY PUMPING:

2.3. NOTIFICATION:

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.0. GENERAL INFORMATION:

4.1. QUALITY CONTROL:

4.2. QUALITY ASSURANCE:

4.3. PERFORMANCE ASSESSMENT:

4.4. Hours of Operation:

4.5. Base Closure due to Weather:

4.6. EMERGENCY HELP:

5.0. ENVIRONMENTAL CONCERNS:

5.1. Compliance with Environmental Laws:

5.2. Hazardous Materials (HM):

5.3. Special Waste Generated by the Contractor:

5.4. Nuisance and Polluting Activity Prohibited:

5.5. Storm Water Discharges:

5.6. Spill Cleanup:

6.0. SAFETY:

7.0. SECURITY REQUIREMENTS:

7.1. Pass and Identification:

7.2. Background checks:

7.3. Employee Identification:

7.4. Base Rules and Regulations:

8.0. APPENDIXES

PERFORMACE WORK STATEMENT

1.0. DESCRIPTION OF SERVICES. The work covered by this statement of work consists of furnishing all plant, labor, equipment, appliances, vehicles, and materials to pump and service grease traps on Little Rock AFB in strict compliance with the specifications of this contract. The grease traps will remain operational during the maintenance and or pumping.

1.1. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2.0. MAINTENANCE SERVICES.

2.1. GREASE TRAPS. The contractor shall provide pumping services to maintain and minimize Fat, Oil, and Grease (FOG) build-up and foreign material from grease interceptors located at the facilities (See Appendix A).

2.1.1. Periodic maintenance will require residue to be scraped from the interior surfaces to ensure effective function of the grease traps. Each grease trap will be monitored on a monthly basis to ensure the interior and exterior areas and surfaces will be free from FOG. If pumping is required, the contractor will ensure the surrounding area to the separators are free from debris left from the cleaning. The contractor will remove all material from government property and dispose of or recycle at their expense. Disposal will be accomplished in strict compliance with all rules, regulations and codes from local, county, state and federal authorities. Under no circumstances may the waste hauler reintroduce the removed water or materials into the Little Rock AFB’s sewer system.

While flushing an interceptor with hot water using chemicals or other agents to dissolve or emulsify grease, water containing agents shall not be allowed to flow into the wastewater treatment system.

Pumping operations must be performed with a truck/tank free from other waste products. The contractor shall submit a written description of any alternate methods or deviations from plans to the contracting officer and obtain approval from the contracting officer prior to performing the work.

2.2. EMERGENCY PUMPING. Contractor will provide a contingency for emergency pumping due to failure of g r e a s e t r a p s systems, overload, or at the request of Little Rock AFB for any wastewater that requires removal and proper treatment. In an emergency situation, Little Rock AFB will be provided the opportunity to call the pumping contractor directly.

2.3. NOTIFICATION. Contractor shall notify the Utility shop in Building 540, Phone 501-987-7703, prior to performing any chemical treatment and/or pumping services for the Grease Traps. The Utility shop will monitor the performance to ensure the services are received. Upon completion of work, the contractor will deliver a signed, legible inspection/service report to the Utility shop, identifying activities performed. The contractor’s truck/tank will be available prior to and after, if pumping occurs, for inspection to insure that items are adhered to in paragraph 1.1. The schedule of pumping may be adjusted up or down for each facility as required, which is highly dependent on the size and activity of the facility.

See Appendix A for estimated quantities and sizes of each trap and expected service times.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None

4.0. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality inspection program to ensure pumping services are performed in accordance with all regulatory standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2.0.

4.2. QUALITY ASSURANCE. The Government will periodically evaluate the contractor’s performance by appointing representatives to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality control assessments or because of repeated customer complaints. Likewise, the government may decrease the number of quality control assessments if performance dictates.

4.3. PERFORMANCE ASSESSMENT.

4.3.1. Customer Complaints. The Government Representative will receive and investigate complaints.

The Government Representative shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the Government Representative and the contractor. Validated customer complaints shall be re-performed within 2 hours of notification.

4.3.2. Re-Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification.

4.3.3. Not Meeting the Performance Thresholds. Not meeting the performance thresholds of these objectives, in any combination for any two or more consecutive or non-consecutive months during a contract period may require a meeting with the contractor or written notice to discuss the failure of the contractor performance to the contract standards.

4.3.4. Periodic Progress Meetings. Government personnel as appropriate and the contractor may meet to discuss the contractor’s performance. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

4.4. HOURS OF OPERATION. Normal business hours are defined as Monday through Friday, 0700 - 1600, exclusive of Federal holidays, unless otherwise directed by the Contracting Officer (CO).

New Year’s Day 1 January Martin Luther King, Jr., Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May

Independence Day 3 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving 4th Thursday in November Christmas 25 December

4.5. BASE CLOSURES, WEATHER RELATED. The contractor shall contact the government representative for official notification of base closure due to inclement weather.

4.6. EMERGENCY HELP. Security Police, Fire Protection, and Emergency Medical Treatment:

The government will provide general on-base Security Police service. Call 911 for emergencies for Security Police, to report a fire, or for medical emergencies. The government will provide emergency medical treatment and emergency patient-transportation service for contract personnel who are injured or become critically ill during the performance of this contract. The contractor must reimburse the government for the cost of medical treatment and patient transportation service at the current rate. The contractor is responsible for preparing necessary paperwork and reimbursement costs.

5.0. ENVIRONMENTAL CONCERNS.

5.1. COMPLIANCE. The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein. Copies of local policies and procedures can be reviewed at the 19 CES Asset Management Flight, Bldg 528, phone 987-6435.

5.2. HAZARDOUS MATERIAL (HM). For the purposes of this document, Hazardous Materials are defined as any product, material; portable or substance listed in 49 CFR 172.101 and 40 CFR 302-304.

Specifically, a HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

5.2.1. Absolutely no hazardous material shall be brought onto Little Rock AFB until that material is authorized for use. Point of contact to initiate this process is the Civil Engineering HAZMO/CAP (19 CES/CEAN), Building 1575, phone (501) 987-5247. The requirements apply for all HM that the user intends to bring onto government property for a particular process or application. The user shall submit, to the 19 CES/CEAN through the government representative, an AF Form 3952 worksheet, Material Safety Data Sheets (MSDSs) and any other supporting documentation for each hazardous substance used prior to introduction of that material to Little Rock AFB.

5.2.2. Contractors shall also submit, to the CO, a list of hazardous/potentially HM to be used in the performance of their contract prior to introducing the HM to the base. The list shall include the contract number, performance period, MSDSs, cost data per unit, and a contractor point of contact (POC) for HM matters. Prior to disposal of any container on base that contained HM, the contractor POC shall notify the HAZMO/CAP. Should HM requirements change during the performance period, the contractor’s POC shall immediately notify the HAZMO/CAP of such changes, in writing. The contractor’s program manager or designee shall acknowledge through initials or signature, Air Force Form 3952, Portable/Hazardous Material Authorization Request to facilitate data capture and reporting. The contractor will report through the CO to the 19 CES/CEAN on a monthly basis, all hazardous/potentially hazardous materials brought onto Little Rock AFB. Phone, fax, or email notification to 19 CES/CEAN can accomplish reporting this information.

5.2.3. Should HM requirements change during the performance period, the contractor’s POC shall immediately notify the CO of such changes, in writing.

5.2.4. No hazardous material shall be stored at Little Rock Air Force Base.

5.2.5. Class I Ozone Depleting Portables (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

5.3. SPECIAL WASTE GENERATED BY THE CONTRACTOR. For the purposes of this document, special waste shall include those identified as Special Waste by the Arkansas Department of Environmental Quality (ADEQ).

5.3.1. All special waste generated by the contractor during or as a result of this project shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of ADEQ Industrial and Hazardous Waste Regulations, and LRAFB Hazardous Waste Management Plan. Any anticipated special waste generation shall be identified to the CO prior to ANY generation of such waste. The Installation Management Flight (CEA) will assist the contractor in determining any special handling or storage procedures.

5.4. NUISANCE AND POLLUTING ACTIVITY PROHIBITED. Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

5.5. STORM WATER DISCHARGES. The contractor must comply with the Arkansas Water and Pollution Control Act (Act 472 of 1949, as amended, Ark. Code Ann. 8-4-101 et seq.; the Clean Water Act (33U.S.C. 1251 et seq.); the Environmental Protection Agency’s National Pollutant Discharge Elimination System (NPDES) 40 CFR 122.26, and the NPDES Phase II storm water rules Municipal Separate Storm Sewer System (MS4), for permit requirements for storm water discharges associated with construction activities, and shall comply with all provisions of the LRAFB Storm water Pollution Prevention Plans for the MS4 and the Industrial General permits.

5.6. SPILL CLEANUP. The Contractor will bear financial responsibility for cleanup, transportation, disposal and restoration cost in the event a spill or accident is caused by the contractor.

6.0. SAFETY. The contractor must comply with all applicable federal, state, and local safety requirements. The contractor shall also comply with the American General Contractor's Safety Manual and the Occupational Safety and Health Act.

7.0. SECURITY REQUIREMENTS.

7.1. Pass and Identification. The contractor must ensure the following pass and identification items required for contract performance are obtained for employees and vehicles requiring access to Little Rock AFB to perform contract requirements. The contractor will contact the government representative should any problem arise regarding access to the base.

7.2. Background checks. Contractor must have a background check on all employees performing work on Little Rock AFB from the National Criminal Information Center, and a local warrants check through the Arkansas Department of Public Safety and provide copies of the background checks to the 19 Security Forces and to the CO before the employees will be allowed to perform work on Little Rock AFB. The associated cost for these checks will be paid by the contractor.

7.3. Employee Identification. Contractor personnel must present a neat and professional appearance and be easily recognized as contractor employees. This will be accomplished by wearing contractor issued badges that contains the company’s name, employee’s full name, employee photo. Any article of clothing with explicit words or graphics is prohibited on Little Rock AFB.

7.4. Base Rules and Regulations. Contractor personnel must report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contract employees are required to obey base rules and regulations. All contract personnel will obey posted signs (controlled entry, speed limits, cell phone use). The contractor personnel must comply with base traffic regulations;

failure to do so could result in terminating base access.

8.0. APPENDIXES

APPENDIX A. Facility Nu mb e r s / Function and Cleaning Frequency of Grease Traps

APPENDIX B. Grease Trap Location Map

APPENDIX C. Commander’s Environmental Policy

APPENDIX A: FACILITY NUMBERS / FUNCTION AND CLEANING FREQUENCY OF

GREASE TRAPS

Item

NO.

Location Total Gallons

Frequency Function

1M B-787 10 Monthly Starbucks *Indoor Grease Trap

3M B-1080 1250 Monthly Hangar 1080 4M B-789 1000 Monthly Burger King 5M B-1990 100 Monthly CDC 6M B-956 100 Monthly Bowling Alley 8Q B-834 4500 Quarterly Dining Facility 9Q B-1257 2500 Quarterly CDC 10Q B-787 2500 Quarterly Food Court 11Q B-239 1000 Quarterly Fire Department 12 Q B-1992 1000 Quarterly Youth Center

APPENDIX B: GREASE TRAP LOCATION MAP

APPENDIX C: COMMANDER’S ENVIRONMENTAL POLICY