Amendment_2_-_Atch_1_-__ITO_SAPR.docx

FA4452-18-R-0057

Attachment 1

Simplified Acquisition Proposal Request (SAPR), Attachment 1

SAPR# FA4452-18-R-0057

Instructions to Offerors/Basis of Award Unified Capable (UC) Command Post Console (CPC) Maintenance and Sustainment Support

1. Instructions to Offerors.

A. This is a competitive selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13. Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this SAPR, should an award be made, shall follow the procedures outlined in FAR 13, as supplemented. The Government intends on awarding a Firm Fixed Price (FFP) contract IAW FAR 16.202.

B. The proposal submitted in response to this SAPR must be in compliance with the terms and conditions of the requirements as stated in the SAPR and attachments, and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the SAPR terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the offeror’s proposal cover letter. If no exceptions are taken, include a statement stating so within the proposal cover letter.

SAPR Exceptions

SAPR

Document Page/ Paragraph Requirement/ Portion Rationale

Page and Paragraph Numbers

why the requirement can/will not be met

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

E. Discrepancies. If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

F. Period of Performance.

Base Period: 01 Oct 18 - 30 Sep 19

The CLIN structure for this contract is detailed on the Info Worksheet, Attachment 4 to the SAPR cover letter.

G. Proposal Submission. Each Offeror shall submit proposals electronically to the email box of Contract Specialist (CS), Ms. Elizabeth Lane at elizabeth.lane.1@us.af.mil and Contracting Officer (CO), Mr. Nicholas Smothers at nicholas.smothers@us.af.mil. The proposals (via email) shall be submitted no later than the required submission due date. For the electronic copy, the offeror shall indicate volume number and title as described in the table in paragraph H below, and use separate files to permit rapid location of information. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2010 suite of applications. The offeror shall submit proposals for consideration no later than 10:00Am (Central Time), 19 Sep 18. Only one proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

In accordance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

H. Offerors submitting a proposal in response to this SAPR shall submit a technical volume and a pricing volume. Text shall be single spaced, on an 8 ½ x 11 inch sheet with a minimum one-inch margins all around. Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Pages shall be numbered consecutively within each volume. All proposal information shall be submitted in either MS Word or PDF format except for the pricing volume. Each volume shall be submitted as a separately-labeled electronic file.

Offerors must ensure that pricing information is only included in Volume II. Do NOT include any pricing information in Volume I. All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed with no fractional cents. Submit your proposal IAW the table below. All electronic submissions shall reference the complete SAPR number in the subject line.

I

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the Government’s evaluation of the proposal. Page limitations may be placed on responses to Interchange Notices (INs). The specified page limits for IN responses will be identified in the letters forwarding the INs to the offerors. Each page shall be counted except the following: blank pages, cover pages, table of contents, tabs, glossaries, Course Syllabi, and Attachment 4 Info Worksheet.

(1) Volume I: Cover Letter

Cover Letter shall include the SAPR number, small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this SAPR, a statement that the proposal is valid through 01 Oct 18, and specific information if proposing a teaming arrangement.

(2) Volume I: Technical Approach

The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in Section 3 (Evaluation Factors) below. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factor. Address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of the technical factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) Volume II: Price

The offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS. This volume shall include the Info Worksheet, (Attachment 4 to the SAPR cover letter).

I. Points of Contact (POC): The POCs for this acquisition are: CS Ms. Elizabeth Lane, she can be reached at 618-256-9945 or by email at elizabeth.lane.1@us.af.mil, and the CO Mr. Nicholas Smothers, he can be reached at 618-256-9979 or by email at nicholas.smothers@us.af.mil. Any questions regarding this SAPR must be submitted by email to the POCs above by 12:00PM (Central Time), Friday, 07 Sep 18.

2. Basis of Award:

A. Award will be made IAW the procedures specified in the SAPR and on the basis of the lowest priced proposal meeting the acceptability standards for non-price factors. A contract may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the SAPR’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the SAPR instructions) and is judged, based on the evaluation factors, to represent the technically acceptable proposal with the lowest complete and reasonable price.

B. First, the Government will rank the proposals from lowest price to highest price, in order to establish an Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the offeror’s proposed prices for the 12-month base period. Next, the Government will evaluate the technical volume (Factor 1- Technical Approach) on an acceptable or unacceptable basis, starting with the proposal with the lowest I-TEP. If the proposal with the lowest I-TEP is determined technically acceptable, the Government will evaluate the Offeror's I-TEP for price completeness, reasonableness, and balance to arrive at a Total Evaluated Price (TEP). If the lowest priced proposal is technically acceptable and the TEP is complete, reasonable, and balanced, this offeror's proposal represents the best value to the Government and award will be made to that offeror. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that contractor. If after interchanges with that offeror, their proposal is technically acceptable and remains the lowest priced (with the TEP complete, reasonable and balanced), the contract will be awarded to that offeror. If the Government deems the proposal not easily correctable, or if at any time it becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their I-TEP to verify reasonableness, completeness and balance to arrive at the TEP. Interchanges will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal with a TEP that is reasonable, complete and balanced, or until all proposals are evaluated.

C. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the proposal and may or may not be documented in real time. The Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this SAPR.

3. Evaluation Factors

A. Responses to this SAPR will be evaluated against the following factors:

Factor 1: Technical Approach Factor 2: Price

FACTOR 1: TECHNICAL APPROACH

Under this factor, the Government will evaluate the offeror’s proposed technical approach based on the following:

i. Provide a plan that demonstrates how the offeror will provide technical support required to fulfill the requirements as described in the PWS for tasks one through four :

· Task 1 – Project Management

· Task 2 – Equipment

· Task 3 – Maintenance and Sustainment

· Task 4 – Warranty and Support

TABLE A – Technical Ratings

FACTOR 2: PRICE

Price proposals should support the proposed technical approach and will be evaluated for (1) TEP, (2) completeness, (3) reasonableness and (4) unbalanced pricing. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

A. The I-TEP will be calculated as the sum of the offeror’s proposed prices for the 12-month base period. The I-TEP will be evaluated for completeness, reasonableness, and unbalanced pricing to arrive at the TEP. Offerors whose price is determined to be incomplete, unreasonable or unbalanced will not be considered for award.

B. Completeness. The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review will determine the adequacy of the offeror’s proposal in addressing and fulfilling the SAPR requirements.

C. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

D. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

4. Although past performance will not be used as an evaluation factor, sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Ombudsman. In accordance with AFFARS 5352.201-9101, Ombudsman (JUN 2016), an Ombudsman has been appointed to hear and facilitate the resolution of concerns for Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

Ms. Susan R. Madison

AFICA OL AMC

510 POW/MIA Drive Bldg P40, Suite E1004 Scott AFB, IL 62225-5022 Phone: (618) 229-0267