A_Contemporary_Music_Leader_PWS.pdf

PERFORMANCE WORK STATEMENT

Protestant Contemporary Worship Service Music Director

PART 1

GENERAL INFORMATION

1. General. This is a non-personal services contract to provide the Protestant Contemporary

Worship Service Music Director with vocal and musical instrument talents. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall reside within 50 miles of Travis

Air Force Base, California and shall provide all personnel, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as the

Music Director as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background. The Installation Chapel Office, Travis AFB, CA has a requirement for the non-personal services of a Music Director for the Travis AFB Contemporary Worship Service.

1.3. Objectives. The objective of this contract is to provide a Music Director capable of playing the keyboard and/or guitar, as well as leading the music team for the Contemporary Worship

Service.

1.4. Scope. This contract includes all functions, tasks and responsibilities normally performed by a Protestant Music Leader. The Contractor shall be responsible for providing services as a Music

Director for the Travis AFB Contemporary Protestant Service. The Contractor shall direct the congregation music teams according to the direction of Senior Protestant Chaplain or designee.

The Music Director shall lead the music teams according to traditions of Contemporary worship.

This may include selecting worship songs for congregational singing, offertories, contemporary style religious music and special selections. The Music Director shall perform at music team’s rehearsals as directed by the schedule of services. Support service member’s rights for religious expression and freedom as provided by the First Amendment to the U.S. Constitution by providing opportunities for service members to freely practice their religion. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, California State Law(s), Occupational Safety and Health Administration (OSHA) regulations, Air Force and installation regulations.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months with 4 one year options. The period of performance reads as follows: 22 July 2018 through 21 July 2019. Option year 1 shall be from 22 July 2019 through 21 July 2020. Option year 2 shall be from 22 July 2020 through 21 July 2021. Option year 3 shall be from 22 July

2021 through 21 July 2022. Option year 4 shall be from 22 July 2022 through 21 July 2023.

1.6. Quality Control. Quality Control is the responsibility of the Contracting Officer. The

Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) 52.246-

1 entitled, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

1.7. Hours of Operation.

1.7.1. Normal Duty Hours. The Contractor is responsible for providing performance/service during the following times: 52 regular Sunday Worship Services and 52 rehearsals. The

Contractor will also be required to provide up to 40 special worship service/events throughout the year as well as a rehearsal for each service/event. Services, special events and rehearsal can be up to two (2) hours. If a service, special event and/or rehearsal goes over 2 hours an additional unit will be billed (if approved by Senior Protestant or designee). The special event may range from a special religious holiday that does not fall on a Sunday or a memorial ceremony for one of the congregants. All guidance concerning worship services, rehearsals and special events will be given by the Senior Protestant Chaplain or designee. An exception exists when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.2 Documentation of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the Senior Protestant

Chaplain on a monthly basis. If the Senior Protestant Chaplain is unavailable, the weekly report shall be given to the Resources Manager.

1.7.. Federal Government Holidays. The contractor may be required to perform service on holidays as required by provisions of this contract, as needed.

a. New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

b. When the Department of Defense grants excused absence to its employees, the

Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the

Contracting Officer. Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

1.8. Place of Performance. Services under this contract will be performed at a Chapel of the

Wing Chaplain’s choosing on Travis AFB, California to support the Protestant Contemporary

Worship Service.

1.9. Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly subcontract any person who is a U.S. Government employee if that person would create a conflict of interest. Additionally, the Service Provider shall not knowingly subcontract any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the

Contracting Officer. In addition, the Contractor is prohibited from employing Government

Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.9.1. Conduct of Employees. Employees shall conduct themselves IAW installation policies concerning conduct and DOD 5500.7-R, Joint Ethics Regulation.

1.9.2 Appearance. The Contractor shall at all times during the performance of this contract present a neat and well-groomed appearance appropriate to the conditions under which the service is being conducted and shall uphold the same high level of moral standards expected of persons of responsibility and authority who perform services in a religious setting in a military community. Recommended attire is business casual or greater. If the attire and/or appearance is in question, the Senior Protestant Chaplain will make the final decision in cooperation with the

Contracting Officer.

1.9.3. Special Qualifications. The Contractor shall provide a resume. The Contractor’s resume shall include two (2) work related references from individuals who have supervised applicant working in the field of music ministry. The resume shall clearly demonstrate the proposed Music

Director meets the following qualifications.

1.9.3.1 Provide video of worship service in which applicant is leading congregational worship.

1.9.3.2 The Contractor shall demonstrate a basic knowledge of the Christian Faith (Protestant) and be familiar with the musical traditions/customs of the Protestant Contemporary community.

The Music Director should be fully devoted and be committed to expressing that devotion and worship consistent within the Protestant Contemporary Worship Service music tradition. The

Music Director shall be committed to a blended/convergence worship style that is creative, visionary, flexible and diverse. The Music Directorshall have training and experience in worship planning and have musical instrument abilities. He or she shall have the ability to direct, produce, and arrange as needed.

1.9.3.3 The Contractor must be able to read sheet music, play the keyboard and/or guitar with tempo, rhythm, and registration to a large congregation. The Contractor must ensure a coordinated service of worship for the Travis AFB Protestant Contemporary Worship Service.

1.9.3.5 The Contractor will be proficient in: Quality vocal performance, able to learn new music via sheet music (preferred) or cords (acceptable), able to sight-read & perform vocal sheet music, able to play a minimum of one musical instrument, recruit talented volunteer musicians and vocalists of all ages, build cohesive music teams/choirs, effectively leading congregational worship (determined by video or in person).

1.9.3.6 Range of Style. The Contractor must be able to lead a music team to perform a wide variety of Protestant worship music to include the full range of Contemporary worship music.

Must have Technical Proficiency in: familiarity with operating sound systems required for worship team instrumentalists and vocalists (to include music teams/choirs); familiarity with operating worship music projection systems to include computers, projectors, CCLI web-based music programs (to include Song Select or equivalent); and display software (i.e. Song Show or equivalent, provided by the chapel); and the ability to recruit and train a volunteer technical team to setup, maintain, and operate all required audio-visual equipment during musical services/events.

1.9.3.7 The Contractor must have sensitivity to the wide variety of faith expressions within the military community (capability of working in a pluralistic environment). Must have the ability to learn Air Force and local operating instructions on chapel programs and budgeting appropriated and non-appropriated funds quickly.

1.9.3.8 Each contractor working under this contract who has contact with children under 18 years-of-age, shall be screened with the appropriate background checks as governed by DoDI

1402.5 Criminal History Background Checks on Individuals in Child Care Services.

1.9.3.9 Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1 Services: N/A.

2.2 Facilities: The government will not provide office space for the contractor to perform the services of this contract. The Government will provide chapel facilities used during worship services and rehearsals.

2.3 Equipment: The Government will not provide an office space for the contractor, but the use of office equipment is allowed. The Government will provide chapel equipment used during worship services and rehearsals. The Government will provide the musical instruments required in completing the requirements of this contract. The equipment must not be removed from the chapel under any circumstances unless authorized by the Senior Protestant Chaplain or designee.

2.4 Materials: The Government will provide supplies used during worship services and rehearsals.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 2 of this PWS.

PART 4

SPECIFIC TASKS

4.1. Basic Services: The Contractor shall provide services as Protestant Contemporary Service

Music Leader.

4.1.1 Specific Tasks.

a) The Contractor (Music Director) shall be responsible for leading and providing services at the Protestant Contemporary Service.

b) The Contractor (Music Director) shall work in conjunction with the Senior

Protestant Chaplain or designee to coordinate and plan for all Protestant Contemporary Services, to include Sunday morning worship and special events as directed by the Senior Protestant

Chaplain or designee.

c) The Contractor (Music Director) shall direct the Worship Team with guidance from the Senior Protestant Chaplain or designee.

d) The Contractor (Music Director) shall work with the Senior Protestant Chaplain or designee on a weekly basis to pick out songs that are fitting and appropriate for Protestant

Contemporary Service, and in accordance with the Senior Protestant Chaplain’s vision.

e) The Music Director shall be responsible for conducting rehearsals (at least) once a week, but cannot be on the same day as worship service.

f) The Music Director shall work with the Senior Protestant Chaplain or designee, and Chapel staff to reserve the sanctuary for rehearsals.

g) The Music Director shall have all songs selected and distributed to the Worship

Team no later than 24 hours prior to rehearsal so that sufficient time is given to prepare and rehearse the music individually.

h) The Contractor shall assist in set up and tear down of musical equipment for each worship service as required.

4.2. Work log Report. The Contractor shall arrive NLT 10 minutes prior to any rehearsal, and

NLT 30 minutes to any service or special event. The Contractor shall maintain a written log of work performed under this contract. The log will contain the service provided as described in

PWS 1.4 Scope. The contractor shall provide a copy of the log to the Resources manager on a monthly basis. The log shall have the dates and times work was performed. The Contractor shall provide a Monthly Report to the Resources Manager not later than (NLT) the 5th calendar day of each month.

4.3. Rate of Pay: The Contractor will be paid per unit (which can be up to two hours) according to the Non-Personal Service Agreement. A unit is defined as one worship service or rehearsal or meeting up to 200 units per year (approx. 400 hours). The Contractor will be responsible for filing any applicable social security, federal, or state taxes. Contractor shall submit invoices using Wide Area Work Flow no later than seven (7) days after the first of each month.

Reporting inputs will be for the labor executed during the period of performance, which runs from 1 July through 30 June. While inputs may be reported any time during the fiscal year, all data shall be reported no later than 21 June of each calendar year.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Performance

Standard

Performance

Threshold

Incentive/Disincentive

The Contractor shall maintain a written log of work performed under this contract.

The Contractor shall provide this Monthly

Log to the Chapel

Resources Manager not later than (NLT) the 5th calendar day of each month

98% Failure could result in a delay of pay.

Continuance of not meeting performance standards (2 or more) will result in a corrective action plan.

The Contractor is responsible for planning and coordinating the worship ministry of the Protestant

Contemporary

Worship Service with particular emphasis on liturgy and music.

The Contractor shall work closely with the

Senior Protestant

Chaplain or designee in the weekly preparation for services.

100% Failure could result in a delay of pay.

Continuance of not meeting performance standards (2 or more) will result in a corrective action plan.