FA441823Q0004 COMBO.pdf

COMBINED SYNOPSIS/SOLICITATION

Joint Base Charleston Giant Voice System

JOINT BASE CHARLESTON (JB CHS), SC

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 and FAR subpart

13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

(ii) FA441823Q0004 is issued as a request for quotation (RFQ).

(iii) This RFQ provisions and clauses are those in effect through Federal Acquisition

Circular 2023-01 dated 30 Dec 2022, and DFARS Change 12/30/2022. See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

(iv) This acquisition is an 100% small business set-aside. The associated NAICS code is 334310 – Audio and Video Equipment Manufacturing with a size standard of 750 employees.

(v) A list of line-item numbers and items, quantities and units of measure is provided in the RFQ Price Sheet Attachment No. 1 – FA441823Q0004 RFQ Price Sheet.

(vi) The contractor shall provide the JB CHS Giant Voice System purchase and install requirement in accordance with Attachment No. 2 – JB CHS Giant Voice System

Statement of Work (SOW), dated 31 Jan 2023. Location of contract performance is

Joint Base Charleston, South Carolina

(vii) The contractor shall state the Delivery/Period of Performance information in

Attachment No. 1. The Delivery FoB point is JB CHS, JB CHS-AB, JB CHS-WS South

Carolina.

(viii) FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition with the following Addenda:

a. Offeror’s shall provide a price proposal in their own format with a breakout of individual elements identified as follows:

1. Material Price shall contain nomenclature, quantities, unit price, and extended price. All prices shall be limited to two decimal places.

2. Labor Price shall contain labor classifications, rates, and the number of hours per classification.

3. Travel Price shall contain price expenditures (i.e. air fare, per diem, and auto rental). Travel prices shall be price per person, per travel day.

4. ODC (i.e. equipment rental, miscellaneous material, equipment) shall be listed per item, quantity, unit price, and extended price

5. In addition to the price proposal, submit the final total proposed price on

Attachment No. 1 – FA441823Q0004 RFQ Price Sheet.

b. Offerors shall submit a list of no more than three (3) past performance references for work performed within the past five (5) as of the date of this solicitation. Past performance references should address the same or similar performance as this solicitation requires to include experience system integration with a Motorola

ASTRO GTR8000 repeater, and systems utilizing AtHoc NCAS via IMM.

c. A site visit will be conducted 1000 AM EST, Thursday, 16 February 2023.

Offerors shall meet the Government Representative at JB CHS-Air Base Visitor

Control Center at 0900 AM EST located on Dorchester Road, North Charleston

SC. All prospective Offerors are urged to attend this conference and are requested to contact the Contract Specialist, Tatyana Verenich via email at tatyana.verenich@us.af.mil and provide the company name and company personnel names planning to attend the site visit no later than 9 February 2023.

Attendance is limited to no more than two (2) representatives per Offeror.

Offerors are advised traffic may be congested at the designated location and attending personnel will be required to obtain a base pass in order to attend the site visit. The base pass process may be time consuming and is dependent upon the number of attendees. Offerors are advised to arrive early in order to be included in the site visit. Attending personnel must bring valid identification i.e.

Real ID issued by their respective state in order to obtain a base pass.

d. A Firm Fixed Priced Purchase Order is anticipated.

e. Offerors must submit a technical proposal package with their offer. The technical package shall include the installation plan, inclusive of drawings depicting location of equipment and all connections; i.e. power, communication. The installation plan must clearly demonstrate the Offeror’s proposed approach meets the ELMR interoperability requirement of the Statement of Work (SOW). The installation plan shall establish a preliminary project schedule/plan describing project start, significant milestones such as installation completion of each remote siren station, and project completion. Offerors shall also demonstrate the ability to meet the warranty call response time requirement of the SOW. Technical Proposal packages shall be limited to no more than fifty (50) pages, not including table of contents, typed, 8 ½” (side) x 11” (high), white pages with black ink in Times

New Roman font style, no smaller than 12 point size and no margins larger than

1” on each side. Price Proposal package shall be limited to ten (10) pages. The proposal shall include two list of materials (LOM’S), one priced and one unpriced. Do not include pricing in the Technical Proposal.

f. Vendors may submit technical proposals in separate volumes, Installation Plan, ELMR Interoperability with existing GFE, Warranty, and Price. Or, Vendors may submit two volumes, Technical & Price. If submitting in two volumes the vendor must clearly identify the portions of the technical proposal relating to the stated evaluation factors.

g. The proposal shall be clear, concise, and shall include detail for effective evaluation and for evaluating acceptability or unacceptability of the Offeror’s proposal. The proposal shall not simply rephrase the Government’s requirements but rather provide convincing rationale to address how the Offeror’s intends to meet SOW requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

h. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All RFQ submissions by offerors should be made valid through 30 Apr 2023.

i. Offerors may submit questions relating to this acquisition to the individual(s) identified in paragraph j below. Questions must be submitted no later than

2:00 PM EST, 17 February 2023. All question submissions should include solicitation number FA441823Q0004 in the subject line of the email.

j. Offerors must submit responses to this RFQ electronically by email to CS, Tatyana Verenich at tatyana.verenich@us.af.mil by 2:00 PM EST, 7 March

2023.

(ix) FAR 52.212-2, Evaluation-Commercial Items applies to this acquisition with the following Addenda:

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

b. The following factors shall be used to evaluate offers in the following relative order of importance:

1. Technical capability

a. Sub-Factor 1: Installation Plan mailto:tatyana.verenich@us.af.mil

b. Sub-Factor 2: ELMR Interoperability with existing GFE.

c. Sub-Factor 3: Warranty Response Time

2. Price

3. Past Performance.

Technical and Past Performance when combined are significantly more important than price.

c. Technical capability - The government will evaluate each proposal in detail to determine if the solution is suitable to meet SOW requirements and is likely to result in the effort meeting Government objectives as stated in the SOW. The technical proposal will be evaluated, and an Acceptable/Unacceptable rating will be assigned in accordance with Table 1.0 below. Any subfactor evaluated as

“Unacceptable” will render the proposal unacceptable and ineligible for award.

Only those proposals determined to be technically acceptable, either initially or as a result of interchanges will be considered for award.

Table 1.0 – Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of all sub-factors and is complete and sufficiently documented, detailing the elements of work to be performed, containing no exceptions to the SOW.

Unacceptable Proposal does not meet the requirements of all subfactors and/or is incomplete and/or is insufficiently documented and/or contains exceptions to the SOW.

(1) Sub Factor 1 – Installation Plan:

The Government will evaluate the offeror’s installation plan for the corresponding project and will assign an acceptable or unacceptable rating as described in Table

1.1 below, as a means of ensuring the offeror possesses the capability, depth, and understanding to be successful in performing the requirements of the SOW. The technical proposal must include a narrative describing how SOW requirements will be achieved. If the offeror does not rate “Acceptable”, the proposal will not be evaluated further and will not be considered for award of the contract. The following definitions will be used in making the determinations and assigning the rating:

Table 1.1 – Technical Ratings – SUBFACTOR 1 – Installation Plan

Rating Description

Acceptable Specific detail shall be provided to demonstrate the following criteria is satisfied:

a. A detailed design that demonstrates a clear understanding of objectives and all aspects of the SOW are clearly understood.

b. List of materials (LOM), including the material specifications and the lead times for the materials IAW SOW Paragraphs 4.0 & 5.0 and its subparagraphs.

c. A description of the processes, techniques, and time schedule for gathering data, testing installed equipment, and demonstration of full system operation. Proper resolutions of unsatisfactory test results and timeline for correcting any discrepancies and deficiencies IAW SOW

Paragraph 5.0 and its subparagraphs.

d. Drawings shall be PDF format identifying details of the proposed installation plan.

e. Description of how the Offeror will adhere to local, federal and state, codes/standards/guidance and specifications used to implement this project/task order IAW SOW Appendix A. Applicable Documents and Standards.

Unacceptable Projects submitted do not meet one or more of the criteria established above.

(2) Sub Factor 2 – ELMR Interoperability

Per the SOW, Paragraph 1. Scope - The replacement GV system shall be capable of communicating over digital two-way conventional UHF radio communications links via the existing Government Furnish Equipment (GFE)

Motorola ASTRO GTR8000 repeater and being integrated with the

Blackberry AtHoc Net-centric Network Alerting System (NCAS) via the existing GFE IP Integration Module (IIM) to allow interoperability and remote activation.

(3) Sub Factor 3 – Warranty Call Response

Technicians shall be able to be on-site for troubleshooting & preliminary repair actions within 72 hours of a reported outage/system failure during the warranty period. The Offeror shall describe the warranty coverage of the installed system detailing equipment warranty periods and warranty of workmanship for the installed system.

d. Price - Following the technical evaluation, the Government will rank all

Technically Acceptable Offers according to price, from lowest priced offer to the highest priced offer. While price will not be evaluated in terms of acceptable/unacceptable or assigned a confidence rating, as in the Past

Performance evaluation, pricing will be evaluated based on the Total Evaluated

Price (TEP) as proposed. Pricing will be evaluated in accordance with FAR

13.106-3 to determine fair and reasonable pricing. The Government may evaluate any supporting information provided by the offeror explaining variances in unit prices that appear unbalanced. Offers determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that the imbalance poses an unacceptable risk to the Government.

e. Past Performance - Lastly, the government will evaluate the quality and extent of offeror’s performance deemed recent and relevant to the requirements of this solicitation. Beginning with the technically acceptable, lowest priced offeror, the

Contracting Officer shall seek recent and relevant performance information on offerors based on the references provided by the offeror and data independently obtained from other Government and commercial sources.

Recent: Is defined as projects performed within the preceding 5 years from the date of issuance of the solicitation. If the project is ongoing in order to be evaluated the submitted information must demonstrate that the project has reached a point of substantial completion. Recency will be evaluated on a basis of recent or not recent.

Relevant: Is defined as past performance equal to or exceeding the solicited requirement considering number of audio projection stations/stacks, audio area of coverage, and overall price of the referenced project. Relevancy will be evaluated on a basis of Relevant, Somewhat Relevant, and Not Relevant.

The government will use information submitted by the offeror and other sources such as other Federal Government offices, state and municipal offices, and commercial sources, to assess vendor past performance. Provide a list of no more than three (3) references, for the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years from the date of the solicitation.

Relevant contracts include those with work similar in size and scope to the services described in the SOW, examples are but are not limited to number of loud speakers, audio area coverage, and price. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

i. Company

ii. Service- Relevant to this acquisition

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value (Specify Annual or Total Value)

vi. Period of Performance

vii. Verified, up-to-date name, email address, telephone number of the

Contracting officer or contracting officer’s representative.

viii. Comments regarding compliance with contract terms and conditions

Award will be made to the vendor who is determined to be technically acceptable, represents the lowest price, and is rated as having substantial confidence performance rating.

In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

TABLE 1.4 – Past Performance – Relevancy

Rating Description

Relevant Present/Past Performance is similar in scope and complexity to the requirement of this RFQ

Somewhat Relevant Present/Past Performance is somewhat similar in scope and complexity to the requirement of this RFQ

Not Relevant Present/Past Performance is not similar in scope and complexity to the requirement of this RFQ.

TABLE 1.5 – Past Performance - PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

NEUTRAL CONFIDENCE

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

If the lowest priced offeror is not judged to have a “Substantial Confidence” performance assessment, the next Lowest Priced Technically Acceptable offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Contracting Officer shall then make an integrated best value award decision.

f. Offerors are cautioned to submit sufficient information in the format specified in

52.212-1 – Instructions to Offerors to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their quote or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quotation revision.

g. To maximize the government’s ability to obtain best value, based on the requirements and evaluation factors set forth in the solicitation, the Government reserves the right to conduct interchanges with one, some, all, or none of the responding vendors. Interchanges may be conducted either orally or in writing.

The scope and extent of interchanges are a matter of the Contracting Officer’s judgement. Offerors may be restricted to a short turn-around (less than 24 hours) in responding to interchanges.

i. If interchanges are conducted, final proposal revisions will be required in determining the award of the contract resulting from this solicitation.

However, the government reserves the right to award a contract without interchanges or opportunity for proposal revisions, in which case, final proposal revision will not be required.

(x) All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov .

(xi) The clause at FAR 52.212-4, Contract Terms and Condition—Commercial

Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition.

The offeror shall comply with the FAR clauses identified at paragraph (b) of the clause as indicated by the Contracting officer by inclusion in the list below: (must list the applicable clauses) example:

http://www.sam.gov/

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with

Alternate I (Nov 2021)

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020)

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021)

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018)

(14) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020)

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2022)

(17) 52.219-9, Small Business Subcontracting Plan (Oct 2022)

(19) 52.219-14, Limitations on Subcontracting (Oct 2022)

(22) 52.219-28, Post Award Small Business Program Rerepresentation (Oct 2022)

(27) 52.222-3, Convict Labor (Jun 2003)

(28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

(29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(30) 52.222-26, Equal Opportunity (Sep 2016)

(31) 52.222-35, Equal Opportunity for Veterans (Jun 2020)

(32) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

(33) 52.222-37, Employment Reports on Veterans (Jun 2020)

(34) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010)

(35) 52.222-50, Combating Trafficking in Persons (Nov 2021)

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (Jun 2020)

(48) 52.225-1, Buy American-Supplies (Oct 2022)

(51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

(58) 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management (Oct 2018)

(61) 52.239-1, Privacy or Security Safeguards (Aug 1996)

(62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)

The offeror shall comply with the FAR clauses identified at paragraph (c) of the clause as indicated by the Contracting officer by inclusion in the list below:

(1) 52.222-41, Service Contract Labor Standards (Aug 2018)

(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (May 2014)

(7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026 (Jan 2022).

(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022)

(xiii) The following contract requirements or terms and conditions as determined by the

Contracting Officer apply to this acquisition:

FAR Clauses Incorporated by Reference

Number Title Effective

52.204-13 System for Award Management Maintenance. Oct 2018

52.204-16 Commercial and Government Entity Code Reporting. Aug 2020

52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

Nov 2021

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services. Nov 2021

52.223-5 Pollution Prevention and Right-to-Know Information. May 2011

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Nov

52.245-1 Government Property. Sep 2021

DFARS Clauses Incorporated by Reference

Number Title

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Sep 2013

252.204-7006 Billing Instructions. Oct 2005

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. May

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services. Jan 2021

252.205-7000 Provision of Information to Cooperative Agreement Holders. Dec 1991

252.211-7007 Reporting of Government-Furnished Property. Mar 2022

252.223-7004 Drug-Free Work Force. Sep 1988

252.223-7008 Prohibition of Hexavalent Chromium. Jun 2013

252.225-7001 Buy American and Balance of Payments Program. Jun 2022

252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022

252.225-7012 Preference for Certain Domestic Commodities. Apr 2022

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

Aug 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. May

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns. Apr 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec

252.232-7010 Levies on Contract Payments. Dec 2006

252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on

Fees and Consideration. Apr 2020

252.243-7002 Requests for Equitable Adjustment. Dec 2012

252.244-7000 Subcontracts for Commercial Items. Jan 2021

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property. Apr

252.245-7002 Reporting Loss of Government Property Jan 2021

252.245-7003 Contractor Property Management System Administration Apr 2012

252.247-7023 Transportation of Supplies by Sea. Feb 2019

Clauses included by full text:

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. Mar 2022

(a) Definitions. As used in this clause- "Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code;

enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error

Checking and Correction 200 (ECC200) specification found within International Standards

Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machinereadable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for

ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier. "Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

http://www.aimglobal.org/?Reg_Authority15459

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the

Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a

DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description N/A

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description N/A

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed repairables and DoD serially managed nonreparables as specified in Attachment Number N/A.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition

Program as specified in Attachment Number N/A.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique

Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two-dimensional data matrix symbology that complies with ISO/IEC International

Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard

15434), in accordance with ISO/IEC International Standard 15418, Information

Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology -

EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI

MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International

Standard 15434), in accordance with the Air Transport Association Common Support Data

Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators

05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology -

Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall-

(A) Determine whether to-

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification

Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-

130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for

Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or

(iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving

Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material

Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area

WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) CLIN

0001, Unique Item Identifier Report for Embedded Items, Contract Data Requirements

List, DD Form 1423.

http://dodprocurementtoolbox.com/site/uidregistry/

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the

Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items.

(End of clause)

252.215-7008 Only One Offer. Jul 2019

(a) Cost or pricing data requirements. After initial submission of offers, if the Contracting

Officer notifies the Offeror that only one offer was received, the Offeror agrees to-

(1) Submit any additional cost or pricing data that is required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data (10 U.S.C. 2306a and FAR 15.403-3); and

(2) Except as provided in paragraph (b) of this provision, if the acquisition exceeds the certified cost or pricing data threshold and an exception to the requirement for certified cost or pricing data at FAR 15.403-1(b)(2) through (5) does not apply, certify all cost or pricing data in accordance with paragraph (c) of DFARS provision 252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or

Pricing Data, of this solicitation.

(b) Canadian Commercial Corporation. If the Offeror is the Canadian Commercial

Corporation, certified cost or pricing data are not required. If the Contracting Officer notifies the Canadian Commercial Corporation that additional data other than certified cost or pricing data are required in accordance with DFARS 225.870-4(c), the Canadian

Commercial Corporation shall obtain and provide the following:

(1) Profit rate or fee (as applicable).

(2) Analysis provided by Public Works and Government Services Canada to the Canadian

Commercial Corporation to determine a fair and reasonable price (comparable to the analysis required at FAR 15.404-1).

(3) Data other than certified cost or pricing data necessary to permit a determination by the U.S. Contracting Officer that the proposed price is fair and reasonable ____[U.S.

Contracting Officer to provide description of the data required in accordance with FAR

15.403-3(a)(1) with the notification].

(4) As specified in FAR 15.403-3(a)(4), an offeror who does not comply with a requirement to submit data that the U.S. Contracting Officer has deemed necessary to determine price reasonableness or cost realism is ineligible for award unless the head of the contracting activity determines that it is in the best interest of the Government to make the award to that offeror.

(c) Subcontracts. Unless the Offeror is the Canadian Commercial Corporation, the Offeror shall insert the substance of this provision, including this paragraph (c), in all subcontracts exceeding the simplified acquisition threshold defined in FAR part 2.

(End of provision)

252.232-7006 Wide Area WorkFlow Payment Instructions. Dec 2018

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal

Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award

Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer

Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice

2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)

52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable

Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

POC: SSgt Andrew Choe; email: andrew.choe@us.af.mil and Resource Advisor (RA):

LaWanda Williams; email: lawanda.williams@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

252.245-7004 Reporting, Reutilization, and Disposal Dec 2017

(a) Definitions. As used in this clause-

(1) "Demilitarization" means the act of eliminating the functional capabilities and inherent military design features from DoD personal property. Methods and degree range from removal and destruction of critical features to total destruction by cutting, tearing, crushing, mangling, shredding, melting, burning, etc.

(2) "Export-controlled items" means items subject to the Export Administration

Regulations (EAR) (15 CFR parts 730-774) or the International Traffic in Arms

Regulations [(ITAR)] (22 CFR parts 120-130). The term includes-

(i) "Defense items," defined in the Arms Export Control Act, 22 U.S.C. 2778(j)(4)(A), as defense articles, defense services, and related technical data, etc.; and

(ii) "Items," defined in the EAR as "commodities," "software," and "technology," terms that are also defined in the EAR, 15 CFR 772.1.

(3) "Ineligible transferees" means individuals, entities, or countries-

(i) Excluded from Federal programs by the General Services Administration as identified in the System for Award Management Exclusions located at https://www.acquisition.gov;

(ii) Delinquent on obligations to the U.S. Government under surplus sales contracts;

(iii) Designated by the Department of Defense as ineligible, debarred, or suspended from defense contracts; or

(iv) Subject to denial, debarment, or other sanctions under export control laws and related laws and regulations, and orders administered by the Department of State, the Department of Commerce, the Department of Homeland Security, or the Department of the Treasury.

(4) "Scrap" means property that has no value except for its basic material content. For purposes of demilitarization, scrap is defined as recyclable waste and discarded materials derived from items that have been rendered useless beyond repair, rehabilitation, or restoration such that the item's original identity, utility, form, fit, and function have been destroyed. Items can be classified as scrap if processed by cutting, tearing, crushing, mangling, shredding, or melting. Intact or recognizable components and parts are not "scrap."

(5) "Serviceable or usable property" means property with potential for reutilization or sale

"as is" or with minor repairs or alterations.

(b) Inventory disposal schedules. Unless disposition instructions are otherwise included in this contract, the Contractor shall complete SF 1428, Inventory Schedule B, within the

Plant Clearance Automated Reutilization Screening System (PCARSS). Information on

PCARSS can be obtained from the plant clearance officer and at http://www.dcma.mil/WBT/PCARSS/.

(1) The SF 1428 shall contain the following:

(i) If known, the applicable Federal Supply Code (FSC) for all items, except items in scrap condition.

(ii) If known, the manufacturer name for all aircraft components under Federal Supply

Group (FSG) 16 or 17 and FSCs 2620, 2810, 2915, 2925, 2935, 2945, 2995, 4920, 5821, 5826, 5841, 6340, and 6615.

(iii) The manufacturer name, make, model number, model year, and serial number for all aircraft under FSCs 1510 and 1520.

(iv) Appropriate Federal Condition Codes. See Appendix 2 of DLM 4000.25-2, Military

Standard Transaction Reporting and Accounting Procedures (MILSTRAP) manual, edition in effect as of the date of this contract. Information on Federal Condition Codes can be obtained at http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/manuals/MILSTRAP/.

(2) If the schedules are acceptable, the plant clearance officer shall complete and send the

Contractor a DD Form 1637, Notice of Acceptance of Inventory.

(c) Proceeds from sales of surplus property. Unless otherwise provided in the contract, the proceeds of any sale, purchase, or retention shall be-

(1) Forwarded to the Contracting Officer;

(2) Credited to the Government as part of the settlement agreement;

(3) Credited to the price or cost of the contract; or

(4) Applied as otherwise directed by the Contracting Officer.

(d) Demilitarization, mutilation, and destruction.