Runway_Friction_-_PWS_May_2016_final.pdf

PERFORMANCE WORK STATEMENT

RUNWAY CONTINUOUS FRICTION MEASURING INSPECTION

JOINT BASE CHARLESTON

SOUTH CAROLINA

Prepared by:

628 CES

Joint Base Charleston, South Carolina May 2016

1. PURPOSE

The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) contractor services for inspecting aircraft runways using Continuous Friction Measuring Equipment (CFME) on Joint Base Charleston (JB-CHS), SC.

1.1. Background

The 628th CES is the infrastructure and facility sustainment component of the U.S. Air Force, Air Mobility Command’s 628th Air Base Wing serving as the Supporting Command for JB-CHS.

The 628th CES delivers installation support services to several Mission Partners and mission ready forces across all geographic locations within the boundaries of JB-CHS. As a result of the 2005 Base Realignment and Closure (BRAC) Commission, two (2) military bases consisting of Charleston Air Force Base (CAFB) and the Naval Weapon Station (NWS) were consolidated into one (1) base thereby named Joint Base Charleston. Charleston Air Force Base proper is referred to as Joint Base Charleston-Air Base (JBC-AB) and the Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JBC-WS). As a joint civil-military airport, Joint Base Charleston shares its two runways with Charleston International Airport for commercial airline aircraft operations on the south side of the airfield and general aviation aircraft operations on the east side. There are two concrete runways: the main runway (15/33) measuring 9,001 x 150 ft. and runway (3/21) measuring 7,000 x 150 ft.

Additionally, the geographically separated North Auxiliary Field (NAF), located approximately 92 miles North-West of JB-CHS is included in the scope of this PWS. North Auxiliary Airfield contains two asphalt paved runways: the main runway (6/24) measuring 12,000 x 150 ft. and runway (5/23) measuring 3,000 x 90 ft.

1.2. Scope of Work

All work shall be performed in accordance with (IAW) this Performance Work Statement and shall conform to the terms, standards, and conditions outlined in the Engineering Technical Letter (ETL) 04-10 (Change 1): Determining the Need for Runway Rubber Removal, May 12, 2004 (or most recent changes).

Specific items include, but are not limited to:

• Test Scheduling

• Calibration Records

• Scheduled Testing Event Coordination

• Response Time

• Inspection and Friction Testing

• Retesting

• Final Report

2. PERFORMANCE OBJECTIVE

2.1. Test Scheduling

The Contractor shall submit an annual schedule for testing within 30 days of the contract start date. The schedule shall reflect a minimum of four quarterly testing dates with alternate dates to be used if needed. Additional dates may be added by the COR if runway landing frequency increases or if maintenance requirements dictate further testing. If testing is indicated in both locations (JBC-AB and NAF) all tests shall be scheduled to be completed on the same date. If two separate dates are needed, they must be within a two week period at no additional costs to the Government.

2.2. Calibration Records

Proof of CFME calibration must be presented prior to each test and dated within thirty days of the testing date. Calibration must be within tolerances set by the manufacturer for the specific piece of equipment used, and on file with the COR 30 days after the contract commences. If the CFME used has changed or will change, the contractor must inform the COR prior to any testing event and deliver manufacturer information to the COR.

2.3. Scheduled Testing Event Coordination

The contractor shall contact the COR by e-mail or phone three weeks prior to any scheduled testing event in order to coordinate an agreed upon work schedule between the Contractor, the COR and Airfield Manager. Prior coordination is essential since the number of test required may be adjusted based on landing frequency. The COR will inform the Contractor prior to each scheduled testing the number of runways that require testing.

2.4. Response Time

If contacted by the COR via e-mail/phone the contractor shall respond within 72 hours. A minimum of 72 hours’ notice is required to cancel or reschedule a testing event by both the Government and the Contractor at no additional cost.

2.5. Inspection and Friction Testing

A test will include use of the CFME at both 40 mph and 60 mph in each direction on each numbered runway. 40 mph testing will be conducted 10 feet (3 m) to the right of the runway centerline. 60 mph tests will be conducted 20 feet (6 m) to the right of the runway center line. A test shall be considered complete when written reports and testing results are received and accepted by the COR. The Contractor will be accompanied by the COR or government representative during these tests.

2.6. Retesting

A specified runway or all runways shall be retested if test results cannot be explained or are not consistent with a visual inspection. Any significant anomalies noted at testing shall be visually inspected and retested at that time if necessary. Retesting shall occur if any CFME equipment deficiencies are experienced at the time of testing. Retesting shall be performed immediately or within 14 business days of the original scheduled date at no additional cost to the government.

2.7. Final Reports

2.7.1. Prior to the contract start date, the Contractor shall provide a sample format of a test report for approval by the government. This format will be the standard format used throughout the life of the contract. Any changes to the format shall be reviewed and approved by the government prior to implementation.

2.7.2. The reports shall include recommendations whether rubber removal is necessary, interpretation of results; to include Mu values, any anomalies noted, their cause for each numbered runway tested along with test data results in bar and graph format. The report shall include a copy of the certificate of calibration (section 2.1). Runways not tested shall be indicated in the report as “Not Tested” and the reason specified. Unapproved reports shall be re-submitted for approval within two (2) business days of return to the contractor from the COR.

2.7.3. The contractor shall submit a final report of each tests finding’s by e-mail within seven

(7) calendar days after the completion of work.

2.7.4. In the event a sub-contractor is used, the data will be interpreted and submitted by the primary contractor.

2.8 Mobilization Pricing

The contractor shall provide separate mobilization pricing that is incidental to the performance of the runway friction testing services. Mobilization pricing shall include transportation, lodging, meals, and incidental expenses associated with travel to and from the places of performance identified under section 5.2. of the PWS. Only one (1) mobilization charge will be authorized per testing event.

3. SERVICE SUMMARY

The service summary includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The performance thresholds state the minimum acceptable level of performance in terms of quality, timeliness, and quantity in realistic achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective in the PWS.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

ASSESMENT

Scheduled Testing Event Coordination Notify COR of upcoming scheduled testing

Section 2.3

Coordinate the work schedule that is agreed upon between the Contractor, the COR and the Airfield Manager

3 weeks prior to scheduled test date

What: Review e-mails/phone log from Contractor on any conflict of scheduling.

How often: 100% Inspection Who: COR

Response Time Respond to COR calls/e-mails within the specified time

Section 2.4

Provide notice of cancel of rescheduled test

Within 72 hours

What: Review e-mails/phone log from Contractor on any canceled or rescheduled testing if no show.

Inspection and Friction Testing Provide CFME runway friction testing at 40 mph and 60 mph

Section 2.5

All runways tested completed with no discrepancies within scheduled due date(s).

All tests are completed within 14 days of scheduled testing day

What: Compare e-mail of agreed upon schedule test date with actual completed test (final report)

Safety and Security Stay in compliance with all Safety and Security regulations

Section 6

Complete Flight Driver’s training; Unescorted in controlled area’s; Report on suspicious behavior

(OPSEC)

No more than 1 minor violation per month

No more than 0 major violations per year

What: COR Observation or Third Party Assessment How: 100% Inspection & Customer Feedback Who: COR & Third Party

Required Deliverables Provide complete, accurate, and timely Deliverables

Section 7

Turned-in within specified time listed under section 7 of the

PWS

All deliverables will be accurate and submitted on-time 91% of the time.

What: Review that all deliverables are accurate and received within stated time frame How: 100% Inspection

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The government shall provide basic utilities to include electricity and water. There is no other government furnished property or services in this contract; materials, equipment, vehicles, labor, and supplies necessary for the successful performance of this contract shall be provided by the contractor.

5. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

5.1. Period of Performance

The period of performance shall be for a Base Period of twelve (12) months, and four (4) twelve

(12) month option periods. The Government reserves the right to extend the term of the contract at the prices/ceilings set forth in Section B of this contract in accordance with the terms and conditions in accordance with FAR 52.217-9 entitled, “Option to Extend the Term of the Contact” and FAR 52.217-8 “Option to Extend Services.”

5.2. Place of Performance

Work shall be performed primary at the following locations;

Joint Base Charleston – Air Base Charleston, SC 29404

North Auxiliary Airfield North, SC 29112 North Auxiliary Airfield is located 92 miles northwest of Joint Base Charleston - Air Base.

5.3. Hours of Operation.

The contractor shall establish a work schedule through the COR. This may include day/nighttime testing during flight hours. Work schedules may be established during days/times of normal runway closure.

5.4. Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall be responsible in managing its employees to guard against any actions that it perceives as personal services. If the Contractor perceives that an action is a personal service, they shall notify the Contracting Officers (CO) immediately. The work performed shall not include any policy/decision making or management of any nature, i.e., inherently Governmental functions.

All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

5.5. Contract Management

The Contractor’s management shall maintain continuity between the support operations at the 628 Contracting Squadron, 628 Civil Engineer Squadron and the Contractor's corporate offices by providing a contact list of all key members (management and employees) that will be responsible in the performance of this contract.

5.6. Contract Administration

The Contractor shall submit reports, documentation and all deliverables as identified throughout this PWS. Requests for such reports and documentation and responses shall be coordinated through the Government Contracting Officer Representative (COR).

5.7. Contractor Personnel, Disciplines, and Specialties

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services, unless specified in this contract as Government Furnished Property (GFP). The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, certifications, licenses, training, clearances, valid driver license, insurance and experience that is required for this requirement.

The contractor employee’s shall be fluent in the English language and have the ability to read, write and interact tactfully with a wide range of military and civilian installation personnel using professional and effective communication skills. The contractor shall not employ persons for work on this contract, if such employees are identified to the contractor by the CO, as a potential threat to health safety, security, general wellbeing, or operational mission of the installation and its population.

5.8. Licenses/Certification.

The contractor shall provide evidence of certification as a rubber and skid test inspection contractor and a copy of applicable state, or local licenses required for testing. The Contractor shall submit to the COR a copy of the Contractor’s certification and or licenses within 30 days of the contract start date. The Contractor shall submit any updated certification and or licenses to the COR 30 days prior to initiating any testing.

5.9. Contractor Employee Identification/Conduct/Removal

The Contractor and its employees shall not, in any way represent that it is an agent of the government, or obligate or attempt to obligate the government in any way.

The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

The contractor’s employees shall observe and comply with all applicable departmental and agency regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection and security). The Government may, at its sole discretion, direct the contractor to remove any contractor employee from the base for misconduct or security reasons. Such removal does not relieve the contractor of the responsibility to provide sufficient qualified personnel for adequate and timely service. The Contracting Officer will provide the contractor with an immediate written rationale for removal of the employee.

5.10. Subcontract Management

The Contractor may add subcontractors to their team after notification to the Contracting Officer (CO) or Contracting Officer Representative (COR). The Contractor shall be responsible for ensuring subcontractors satisfy the requirements set forth in the contract. The Contractor shall include a provision in all subcontracts that requires the subcontractors to comply with the terms and conditions of this contract.

5.11. Contractor Full-Time Equivalent Reporting

The Contractor shall provide an annual count of the Contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The Contractor shall report all Contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the Government does not expect additional costs associated with this requirement.

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk."

The effective date of this requirement is the date of contract award. The Contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the Contractor shall notify the Government prior to the stated effective date that additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. *Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

Indicate if services will be performed at the Contractor’s facility, a Government facility, or a military installation. If possible, identify precise location(s). Specify if services will be performed on a USAF installation.

http://www.ecmra.mil/

5.12. Inspection/Acceptance:

The following additions/changes are made to FAR Clause 52.212-4, which is incorporated by reference:

(a)(1) When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure the future performance conforms to the contract requirements and

(2) reduce the contract price to reflect the reduced value of the services performed.

(a)(2) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such services or (2) terminate the contract for default.

5.13. Required Insurance (IAW FAR 28.306(b))

Reference FAR clause entitled “Insurance . . .” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen’s Compensation and Employers Liability. Insurance as required by law except that if this contract is to be performed in State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

5.14. Insurance Certificate

The Contractor agrees to execute an insurance certificate with the Contracting Officer in accordance with the Special Contract Requirement entitled, Required Insurance. This certificate shall be executed on AMC Form 44, Acknowledgment and Certification of Compliance with Contract Insurance Requirements.

5.15. Business License Tax - North Charleston, South Carolina.

In accordance with Contract Clause entitled, "Federal, State and Local Taxes" dated JAN l99l/FAR 52.229-3 incorporated by reference, be advised that the City of North Charleston, South Carolina, imposes a business license tax on all commercial entities doing business in North Charleston. The city interprets this to include contractors performing work for the United States government within the limits of North Charleston. Joint Base Charleston - Airbase is included within the City of North Charleston, South Carolina. The cost of the license is based on the dollar amount of work performed. Actual rates for this business license tax may be obtained by calling the City of North Charleston, South Carolina at Area Code (843) 740-2632.

5.16. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. This QCP shall be submitted to the CO and updated as needed throughout the life of the contract. The Contractor shall develop and implement procedures to identify and prevent defective services, to include work performed by subcontractors, from occurring/reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 3, Service Summary.

5.17. Quality Assurance Surveillance Plan (QASP)

The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan that will be provided to the contractor prior to performance start date. The information provided from the approved Contractor’s Quality Control Plan will generally be the bases of the QASP. Like the QCP, the QASP can also be modified at any time during contract performance. If changes are made, the Contractor will receive a copy of new QASP prior to implementation.

The government reserves the right to have an outside third party inspector conduct a follow-up inspection to ensure 100% compliance verification.

6. SPECIAL REQUIREMENTS

6.1. Contractor Consent to Background Checks.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant, are currently on probation or parole, or are on the state/national Sex Offender Register as identified by South Carolina Law Enforcement Division (SLED)/National Crime Information Center (NCIC). All contractor and subcontractor personnel must consent to NCIC criminal history background checks. Contractor and subcontractor personnel who do not consent to an NCIC check will be denied access to the installation. Information required to conduct an NCIC check includes: full name, driver’s license number, social security number, date of birth of the person entering the installation. The contractor shall provide this information using the JB CHS- AB/WS Contract Security Worksheet for Base Access (Rev. 14 May 2015), and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful NCIC check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

6.2. Installation Passes

For access to the Installation, the Contractor will be issued a temporary pass. In addition to your pass or ID card, all contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on the installation. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature. In order for the contractor to pick-up a temporary pass, a JB CH Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated AF Form 75, Visitor pass for installation access.

Contractor Registration of Vehicles on Joint Base Charleston It is not required for Contractors to obtain a separate base vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license.

Once the base pass or the contract expires, so will your driving privileges.

6.3. Flight line Driver Training

All personnel must take a driver competency test to operate a motor vehicle on the flight line.

The contractor shall obtain AF Form 438, Flight line Competency Card required for drivers to accomplish friction testing. Airfield management will provide training and issue this card after successful completion. (Estimated time to complete training per employee 8hrs) Refresher training required once per year (1hr estimated time). This test will be coordinated through the 437th Airlift Wing Airfield Driving Program Manager, with assistance of the COR.

6.4. Continuation of Mission-Essential Services during a Crisis In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Unit/Squadron Commander or civilian equivalent has determined all services under this contract/order are mission-essential and will continue in the event of a crisis.

6.5. Mission-Essential Contractor Services Plan

In accordance with DFARS 252.237-7023(c)(1), DFARS 252.237-7024(b), Notice of Continuation of Essential Contractor Services, and DFARS 237.7602(b), the Contractor shall submit a plan within describing procedures for continuing performance of mission-essential services during a crisis for incorporation into the contract. The Contractor shall submit an essential services plan to include a list of essential service employees no later than 30 days after contract award.

6.6. Operations Security (OPSEC)

In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, JB CHS Critical Information List) for JB CHS, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the JB CHS OPSEC Plan. AFI 10-701 specifically states, “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information from those who would exploit it. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all Contractors will:

• Protect JB CHS critical and/or sensitive information from disclosure by following the “need to know” principle.

• Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of JB CHS’s sensitive/critical information.

• Not share JB CHS sensitive/critical information in articles, unencrypted electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

• Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

• Not publicly disseminate, or publish photographs of JB CHS or USAF property without prior approval from the 628 ABW Public Affairs office, or appropriately trained website administrator.

• Not publicly reference, disseminate, or publish JB CHS’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

• Actively encourage fellow Contractors to protect JB CHS’s critical and/or sensitive information.

• Return to the COR for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

• Implement protective measures as ordered by JB CHS’s commander, director, OPSEC PM or an individual in an equivalent position.

• Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

• Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (437 AW/XP) at (843) 963-5534 for additional OPSEC guidance and training as needed.

6.7. Force Protection Conditions

Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DoD FPCON consists of five progressive levels of increasing protective measures. The circumstances that apply and the purposes of each protective posture are as follows:

6.7.1. FPCON NORMAL

Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. At a minimum, access control will be conducted at all DoD installations and facilities.

6.7.2. FPCON ALPHA:

Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable. ALPHA measures must be capable of being maintained indefinitely.

6.7.3. FPCON BRAVO:

Applies when an increased or more predictable threat of terrorist activity exists. Sustaining BRAVO measures for a prolonged period may affect operational capability and military-civilian relationships with local authorities.

6.7.4. FPCON CHARLIE:

Applies when an incident occurs or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely. Prolonged implementation of CHARLIE measures may create hardship and affect the activities of the unit and its personnel.

6.7.5. FPCON DELTA:

Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition. FPCON DELTA measures are not intended to be sustained for an extended duration.

6.8. Property Protection.

Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, The Air Force Installation Security Program and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

6.9. Safeguarding Classified or Unclassified Information.

The contractor shall meet Air Force standards and GSA storage requirements for storing, processing, and handling classified information and systems. Additionally, all resources (e.g.

maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

6.10. Non-Disclosure Agreements.

To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

6.11. Privacy Act.

Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

6.12. Contractors Working in Controlled or Restricted Areas.

The unit requesting contract support will provide escort(s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, The Air Force Installation Security Program, and command/local directives. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Joint Base Charleston-Airbase, the government may direct the contractor to leave the controlled or restricted areas at any given time.

6.13. Contractors Responsibilities while Working within Controlled or Restricted Areas.

Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199 or AF Form 1199CD.

The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199CD are contained in CAFBI 31-101/Installation Security Instruction.

Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in CAFBI 31-101/Installation Security Instruction.

6.14. Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors.

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas.

Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 628th SFS/SFA.

6.15. Safety Requirements

In addition to FAR 5352.223-9001, the Contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 section 6.4.

Upon request, Contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office and port operations officer. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards.

7. DELIVERABLES

The Contractor shall provide the following deliverables as referenced throughout the PWS.

Description Frequency Provide To Annual Testing Schedule

Section 2.1

Provide annually within 30 days of the contract start date

COR &

CORTT

Calibration Records

Section 2.2

Provide within 30 days of the contract start date

Certificate of Calibration

Section 2.2

Provided within 7 calendar days prior to each testing event and dated within 30 days of testing event

COR &

Final Report

Section 2.7

Provided within 7 calendar days of completion of work

COR &

CORTT

Contractor’s Contact List of All Key Members

Section 5.5

*Prior to performance start date, update as needed

CO/CS, COR

& CORTT

Licenses/Certification

Section 5.8

Provide within 30 days of the contract start date, update as needed

Contractor Full-Time Equivalent Reporting

Section 5.11

Annually, at the start of option period/end of contract http://www.ec mra.mil.

Insurance Certificate AMC Form 44

Section 5.14

Provide within 30 days of the contract start date

Quality Control Plan

Section 5.16

*Prior to performance start date, update as needed

CO/CS, COR

& CORTT

JB CHS-AB/WS Contract Security Worksheet for Base Access (Rev. 14 May 2015) and copy of Driver’s license/State ID

Section 6.1

Annually or 7 days prior to performance of work CO/CS &

COR

Mission-Essential Contractor Services Plan

Section 6.5

Provide within 30 days of the contract start date CO/CS, COR

& CORTT

Safety Plan

Section 6.15

*Prior to performance start date, update as needed

CO/CS, COR,

Safety &

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

8. APPENDICES

8.1. Work Load Estimate

Runway Number Length of Runway Test Frequency (Annually)* JBC – AB 15/33 9,001 x 150 ft. 4 JBC – AB 3/21 7,000 x 150 ft. 4

NAF 6/24 12,000 x 150 ft. 4 NAF 5/23 3,000 x 90 ft. 4

* Test Frequency may increase as high as 6 or as low as 2 per year depending on mission, operation landing frequencies and runway maintenance requirements.