Attachment_II_PWS.pdf

Catholic Youth Coordinator Performance-Based (PWS)

Work Statement

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DESCRIPTION/SPECIFICATION/WORK STATEMENT

1. INTENTION

The intent of the contract is to establish a Non-Personal Services Contract for a Catholic Youth Coordinator for the 375 AMW, Scott Air Force Base Catholic Community. They manage the Catholic Youth Ministry Program as determined by this Performance-Based Work Statement (PWS). The Catholic Youth Coordinator consults and coordinates with the Catholic Chaplain, or the Catholic contract priest, or his designee, who in turn monitors the Contractor’s work.

2. DEFINITIONS

1. Youth Coordinator is hereafter called “The Contractor”

3. GENERAL REQUIREMENTS

The Contractor will:

1. "Consistent with Department of Defense and Air Force policy, chaplains are to adhere to the requirements of their endorsing religious organizations while providing for the spiritual and religious needs of all active duty personnel, their families, and other authorized personnel. Thus, in order to honor each chaplain's commitment to be faithful to his or her ecclesiastical endorsing religious organization's requirements and to the supervision of their denominations, candidates for this position must adhere to the presiding chaplain's endorsing religious organization's requirements."

2. Advise the Catholic Chaplain on Youth Ministry program(s) to meet the needs of the Scott Catholic Community.

3. Assist the Catholic Chaplain in developing goals and objectives for Youth Ministry programs.

4. Coordinate with chapel staff to obtain necessary resources, support, and supplies for Youth Ministry programs. Advise chapel staff on the purchase of instructional materials.

5. Meet internal and external suspense’s as set.

6. Coordinate with chapel staff to advertise Youth Ministry programs to encourage maximum participation. Accomplish publicity and coordinate distribution of bulletin notices, newsletters, and other necessary publicity and promotion items.

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7. Assist Scott AFB Chapel Staff, volunteers and group leaders to ensure budgeting and schedule conflicts are minimized.

8. Be a member of the Scott Catholic Community.

9. Manage special events to support the Youth Ministry program throughout the church year.

10. Coordinate a calendar of youth activities with Chapel Master Calendar with the approval of the Catholic Chaplain. Calendar events and any necessary changes must be submitted by established deadlines to the Pastoral Coordinator.

11. Provide orientation for volunteers in obtaining facilities, funding, and resources.

12. Provide information about local diocesan Youth Ministry Program.

13. Plan events and consider ways to coordinate with other local Youth Ministry programs.

14. Attend youth conferences, retreats and other youth activities with Youth Ministry members as agreed upon with the Catholic Chaplain.

4. SPECIFIC REQUIREMENTS:

1. Implement the Youth Ministry program as outlined by the Catholic Chaplain.

2. Ensure volunteers meet the standards as outlined by AF and Base Instructions and OIs under the direction of the Catholic Chaplain.

3. Ensure facilities are prepared for use and returned to original configuration when completed.

4. Maintain rosters to support Youth Ministry programs. Keep a record of enrollment and attendance. Submit monthly reports IAW the Pastoral Coordinator’s established suspense(s).

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5. Submit annual budget projections as required for all Youth Ministry programs as called for by the Catholic Chaplain.

6. Submit required Chapel Tithes and Offering Fund (CTOF) paperwork to get authorization for all expenditures; keep records and return receipts in accordance with established guidelines and timelines.

7. Attend meetings as directed by the Catholic Chaplain.

8. Advise and recommend needed resources to implement the Youth Ministry program to the Catholic Chaplain.

9. Organize special events to enhance the faith formation of the Scott Catholic Youth.

10. Assist with the utilization and training of volunteers to support the Youth Ministry program.

11. Support policies and programs from the AMS office of Youth Ministry programs as directed by the Catholic Chaplain.

12. Maintain materials and working documents to support Youth Ministry programs.

13. Recruit volunteers and advise Catholic Chaplain on the selection of volunteers for Youth Ministry positions.

14. Conduct, facilitate or assist with registration for Catholic Youth Ministry activities.

Contractor may be required to handle money.

15. Research and answer questions related to the Catholic faith.

16. Meet regularly with high school youth group for spiritual, educational, apostolic, and recreational enrichment as agreed upon by the contractor and the Catholic Chaplain.

17. Plan, coordinate, and implement all fund raising activities in accordance with AFI’s and Scott Chapel Operating Instructions.

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18. Conduct, facilitate or assist with providing food for Youth Ministry activities and special events.

19. The Contractor will submit the names and qualifications of any proposed subcontractor.

Subcontractors must meet the requirements for the positions as outlined in this Performance-Based Work Statement (PWS). Contractor is responsible for payments of subcontractors.

20. Appearance and Conduct: Maintain a neat, clean and well-groomed professional appearance and conduct in a business-like manner. Able to work in a religiously pluralistic environment and have a willingness to work with people of diverse faith expressions. Must preserve any confidential issues seen or heard within the Chapel staff or facilities.

21. Background Check: Working with children is a very sensitive issue in today's work climate. Extreme care must be taken to hire someone with an excellent background.

Contractor will agree to completion of a background check in accordance with DODI 1402.5.

22. In accordance with DODI 1402.5 paragraph E6.4.1.4 The contractor may begin work before completion of the background checks, provided he/she is within sight of an individual who has successfully completed a background check.

23. In accordance with DODI 1402.5 paragraph E6.6.2 payment of the background check is the responsibility of the requesting Service or agency. The Base Chapel will pay for the costs of the check.

24. National Accreditation Check: In order for the contractor to use the base computer network and obtain a Common Access Card (CAC), he or she will complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the government. The contractor shall also complete all training required for network access, to include Informational Awareness training or its equivalent, including passing a final test, within three days of starting the position.

The tasks are subject to coordination/approval by appropriate Chapel personnel and monitoring by the Catholic Chaplain, or whom he delegates to serve as the Quality Assurance Evaluator.

5. SPECIFIC QUALIFICATION/EXPERIENCE

The Contractor must:

1. Must have administrative and educational experience necessary to organize, manage, and implement a Youth Ministry program. References are required.

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2. Be willing to work with the Catholic Community; must have knowledge of the Catholic Church and have the ability to articulate his/her faith.

3. Have familiarity/experience with the Archdiocese for the Military Services (AMS), USA; and administer programs as directed by the Catholic Chaplain. Be certified or working toward certification in Faith Formation through the AMS.

4. Have basic computer skills including the use of Microsoft Windows and Microsoft Office programs; be able to clearly communicate in English and conduct administrative coordination with verbal and written clarity as necessary.

5. Sustain a professional working relationship with Chapel staff, the Catholic community, and other personnel. Must be able to work independently with minimal supervision. This position is task dependent and the administrator will be available as agreed upon by contractor and Catholic Chaplain.

Service Delivery Summary

Performance Objective Para Ref

Performance Threshold

Maintain rosters to support Youth Ministry programs. Keep a record of enrollment and attendance. Submit reports IAW the Pastoral Coordinator’s established suspense(s).

4.4 monthly

Plan, coordinate, and implement all fund raising activities in accordance with AFI’s and Scott Chapel Operating Instructions.

4.17 as called for by the Catholic Chaplain.

Submit annual budget projections as required for all Youth Ministry programs as called for by the Catholic Chaplain.

4.5 as called for by the Catholic Chaplain.

Attend youth conferences, retreats and other youth activities with Youth Ministry members as agreed upon with the Catholic Chaplain.

3.14 2 per year or as agreed upon with the Catholic Chaplain

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6. PERIOD OF PERFORMANCE

The Agreement will be in effect for a period of one year. It may be renewed for a like term and rate of pay by mutual agreement of all parties, not to exceed four years total.

The Contracting Officer will review the need, qualifications, and performance statement of work annually.

7. SCHEDULE

The Youth Ministry Coordinator will work the hours necessary to perform all tasks as agreed upon with the Catholic Chaplain. Hours will include some normal duty hours (0730-1630), as well as some evening, weekend and holiday hours. Twenty (20) hours of work per week is required.

The schedule is subject to coordination/approval by appropriate Chapel personnel and monitoring by the Catholic Chaplain or to whom he delegates responsibility.

8. POINT OF CONTACTS, AND PHONE NUMBER

Ch, Capt George Kahl; Ch, Capt Anthony Angell 618-256-4060

9. EQUIPMENT AND SUPPLIES

The Chapel will provide equipment and other items deemed necessary to perform services described in this PWS.

10. EVALUATION PROCEDURES:

1. The Catholic Chaplain will provide a written evaluation based on this PWS annually. An overall rating of “satisfactory” or “unsatisfactory” will be given. One copy will remain in the 375 AMW/HC files, and one copy will be given to the Vendor within two days of completion. The Catholic Chaplain will discuss the evaluation with the Vendor within five days.

2. In the event of an “unsatisfactory” rating, the Chaplain Advisor will provide a notice of termination of the contract in accordance with section 11.

3. The Catholic Chaplain Advisor will closely mentor the vendor for 30 days, and provide another evaluation at the end of this period. If the Vendor has raised performance to “satisfactory”, the contract will continue. If not, it will be immediately terminated in accordance with the notice given in section 10.2.

11. TERMINATION PROCEDURES

The Contractor may request termination of an agreement with 30 days notice in writing. The government may terminate the agreement for non-performance or convenience of the government with 30 days advance notice in writing. The agreement may be immediately terminated by mutual consent of all parties.

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12. Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes.

Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

13. Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government.

The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

14. Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

15. Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

16. Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

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17. Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems.

Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

18. Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

19. Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

20. Contractors Working in Controlled or Restricted Areas The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

21. Access to Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

22. Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

23. Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas.

Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375

AMW/IP.

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24. Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

25. Ozone Depleting Chemicals (ODC): I have reviewed the requirement including technical documentation, and believe that it does not require the contractor to use Class I ODC in performance of the contract nor does it require delivery of a separately identifiable Class I ODC as an item of supply or as a part of any service.