Attachment_II_SOW.pdf

Current as of 20 May 2019

STATEMENT OF WORK

CATHOLIC MUSIC COORDINATOR/DIRECTOR

375th AIR MOBILITY WING CHAPEL, SCOTT AIR FORCE BASE, ILLINOIS

1. Scope of Responsibility: To provide non-personal services as the Catholic Music Coordinator/Director for the Scott Air Force Base Catholic Community. To accompany, lead, and direct all congregational and/or choral singing for Catholic Masses on Sundays and Holy Days. These activities support the Scott AFB Chapel programs.

2. QUALIFICATIONS OF THE CONTRACTOR:

Since the non-personal services furnished by the Contractor are in support of, or preparation for, the liturgies, rites, and observances which are governed by Roman Catholic ecclesiastical regulations, the Contractor must:

a. Provide a resume with academic certification (a baccalaureate degree in music) and two experiences with Catholic Masses and the whole spectrum of Catholic Liturgical practices since the Second Vatican Ecumenical Council.

b. At least one year’s experience directing a choir is required.

c. Possess general knowledge of copyright laws governing printed matter and their proper use.

3. DUTIES AND RESPONSIBILITIES:

a. Provide music in accordance with ecclesiastical worship practices.

b. Perform services to include, but not limited to playing the piano and/or organ, vocal proficiency, sight reading, select instrumental, and choral music relating to the liturgical seasons, rite, or sacrament being celebrated, choral direction, and teaching choral harmonies, i.e., soprano, alto, tenor, and bass.

c. Work in cooperation with the Wing Chaplain or his/her designee, and the Chaplain in charge of the Catholic Worship service(s).

d. Prepare all music for liturgies according to prescribed Catholic norms and local practice.

e. Recruit, audition, train, and direct adult and children’s choirs.

f. Recruit, audition, train, and direct cantors and soloists.

g. Attend Catholic Liturgy Committee meeting.

h. Wear appropriate professional attire for all performances and rehearsals.

Appropriate means neat, clean, and tasteful.

i. Maintain a music library containing resources to be used in support of the

Catholic Worship Service Music Program(s). Maintenance of the library will include, but is not limited to: Reviewing material on file, submitting requests for new materials compatible with the potential of active music group, while also ensuring no illegal copies of music exist in the library.

j. Lead/direct/accompany choir rehearsals once a week. Rehearsals shall be a minimum of one hour in length. Lead/direct/accompany: two scheduled Masses per weekend; religious observances of Holy Days; and special services as scheduled throughout the year. These rehearsals/services will not exceed 164 rehearsal/services and include, but are not limited to:

1. Scheduled Masses

2. Holy Day Masses

3. Special Christmas Masses

4. Special Holy Week and Easter Liturgies

5. Special Children’s Liturgies

k. Contractor is responsible for security and cleanliness of all facilities utilized in conjunction of their program(s).

l. Undergo and pass background check in accordance with DODI 1402.5 for working in the chapel with attendees under the age of 18. In the event an Air Force background check is returned with a negative finding related to personal conduct, the contract will be immediately terminated for default.

m. The Contractor coordinates all support requirements with the Wing Chaplain or his/her designee.

n. Contractor will comply with all procedures established by the Wing Chaplain, chaplain in charge, and Superintendent/NCOIC Chapel Operations.

o. Contractor must be able to maintain professional relationships with teachers, students, parish members, chapel staff and contractors from a variety of denominational backgrounds.

p. Contractor must be familiar with the parish community in a military chapel, open to working in the pluralistic environment of the military chapel. This includes working on ecumenical projects with the chapel’s parishes and involvement with persons from a wide variety of theological backgrounds and viewpoints.

q. While on the military installation, the Contractor shall be subject to monitoring and inspection by tinder no circumstances shall such person be deemed to be employees or agents of the government.

4. APROXIMATE TIME/LOCATION/FREQUENCY OF SERVICES: Contractor will maintain a schedule in accordance with the chart below or less upon the discretion of the Wing Chaplain or his/her designee. Vacation time is not authorized, and any compensation time, or shift of scheduled functions, will be coordinated through the Wing Chaplain or appointed designee. Work from home is not authorized. Unapproved absences or absences without an approved substitute will not count as functions worked and will not be paid on contractor’s monthly statement. More than two unapproved absences per quarter will be grounds for termination of contract. The rate of pay is calculated by unit, which consists of a function (rehearsal or service) where services are rendered. A unit is defined as services rendered for up to 20 functions per calendar month. Cost services for the year will be paid monthly through Wide Area Work Flow.

One practice a week Scheduled TBD (one function) Special Liturgies and Services As scheduled (one function/ not to exceed eight per contract year) Sunday Service 0930-1030 (one function)

1600-1700 (one function)

a. Weekend Mass schedule is: Sunday, 0930-1030 and 1600-1700 or as scheduled.

Mass times may change due to mission requirements.

b. Special Liturgies and services are determined and scheduled by the Wing Chaplain or his/her designee.

c. Cost of services for the year will be paid according to approved units submitted per month. Contractor will keep a log of services, rehearsals, and special liturgies rendered. Cost of services for the year will paid monthly through Wide Area Work Flow.

4. PLACE OF PERFORMANCES OF SERVICES: Building 1620, Chapel One, Scott AFB and Building 5713, Chapel Two, Scott AFB, and other locations as approved by the Wing Chaplain or his/her designee. For access to the facility during non-duty hours a key will be provided to the Contractor. The Contractor shall assume the safeguarding of the key to avoid unauthorized access to the government owned facilities and property. Contractor will return the key upon completion/termination of contract.

Special performances may require Contractor to conduct service at various locations on base. Contractor will not be reimbursed for regular day-to-day travel expenses related to fulfilling obligations.

5. PLACE OF PERFORMANCE OF SERVICES: Building 1620, Chapel One, Scott AFB and other locations as approved by the Wing Chaplain or his/her designee. For access to the facility during non-duty hours a key will be provided to the Contractor. The Contractor shall assume the safeguarding of the key to avoid unauthorized access to the government owned facilities and property. Contractor will return the key upon completion/termination of contract. Special performances may require Contractor to conduct service at various locations on base. Contractor will not be reimbursed for regular day-to-day travel expenses related to fulfilling obligations.

6. CHAPEL EQUIPMENT PROVIDED: The chapel will provide contractor with access to the chapel music library, music, organ, piano, sanctuary, and choir room.

7. SUBCONTRACTING: The Contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Protestant chaplain. Submit the names and qualifications of proposed subcontractors to the chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this SOW. Contractor is responsible for payment of substitute.110

8. Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

9. Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

10. Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

11. Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

12. Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

13. Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

14. Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

15. Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

16. Contractors Working in Controlled or Restricted Areas The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

17. Access to Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

18. Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

19. Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

20. Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

21. Ozone Depleting Chemicals (ODC): I have reviewed the requirement including technical documentation, and believe that it does not require the contractor to use Class I ODC in performance of the contract nor does it require delivery of a separately identifiable Class I ODC as an item of supply or as a part of any service.