SOW_-_2019_Intramural_Officials.pdf

FY 19

STATEMENT OF WORK

INTRAMURAL SPORTS OFFICIALS

1. GENERAL: To perform Sports Officiating at Scott AFB in accordance with the terms and conditions of this Statement of Work (SOW).

2. SCOPE OF WORK:

2.1. Contractor shall provide the following officials and additional personnel for Intramural Sports activities: Amount of games is estimated. Contract will be written in estimated quantities with each unit being a game officiated. Contractor will be paid for games/units officiated:

Season Dates Officials Required

Est # Games

Score1 timer ( no pre‐ season) Pre‐season basketball Basketball, Reg. Season Nov ‐ Mar

Basketball, Playoffs 2 18

Pres‐season Volleyball Reg. Season Volleyball Playoffs

Mar‐Jun

Pre‐season –softball Softball, Reg. Season

Jun ‐ Aug 1 256

Softball, Playoffs 2 32

Pre‐season Flag Football Reg. Season Sep ‐ Nov

Flag Football, Playoffs 2 9

YP Soccer Season Sep‐Oct 2 35

YP Basketball Season Dec‐Jan 1 35

2.1.A. Contractor shall provide the following officials for the Scott Youth Program.

These soccer and basketball games will be held at the Scott Youth Center. Amount of games estimated due to unknown number of teams per league. All Youth Sports games are co-ed with youth ages nine to thirteen years. Contractor will be paid for games played and officiated. Soccer games will require two officials. Basketball games will require one official.

2.2. All officials must be certified. Certified is defined as certification through National Governing Body (NGB) or any other recognized organization such as the

National Federation of State and High Scholl Associations, the National Collegiate athletic Association, the National-Intramural-Recreational Sports Association or the Amateur Softball Association (ASA). Officials must be thoroughly familiar with the Scott AFB General Intramural bylaws.

2.4 Games will be played according to the schedules provided to the contractor by the Intramural Sports Director. Make-up games may be scheduled at the discretion of the Fitness Center Director, or designee(s).

3. POINTS OF CONTACT:

3.1. Contractor must provide the names of a primary and alternate point of contact, to include work and home phone numbers, to the Intramural Sports Director.

3.2. Intramural sports POC will be the Sports Director, (618) 256-6452.

3.3. Youth Center POC will be al Bromley, (618) 256-5139.

4. CONTRACTOR RESPONSIBLITIES:

4.1. Contractor representatives shall be in the correct location a minimum of 15 minutes prior to the scheduled game time, ready to officiate and in proper uniform.

Contractor representative shall ensure that all pre-game preparations (score book, time clock, field inspection, coin toss, etc.) are completed prior to scheduled game time.

4.2 The contractor shall provide all equipment, uniforms, tools, materials, supervision, transportation needs and other items necessary to perform intramural officiating services as defined in this SOW. Contractor shall furnish certified contractor representatives for each scheduled and assigned game, to include intramural & games and tournaments. Intramural sports to be officiated include flag football, basketball, volleyball, and softball.

4.3 With regard to Intramural Sports, contractor representative must pick up the following:

4.3.1 Softball Equipment: 4-6 softballs, concession stand keys, field keys and score book will be picked up and signed for at the James Sports Center customer service counter and must be returned to the customer service counter after completion of the last game or locked up in Bldg196, located at the softball fields.

4.3.2 Football Equipment: Equipment will be located at the James Sports Center. Score cards and equipment must be turned into the James Sports Center after completion of last game.

4.3.3 Basketball Equipment: Equipment will be checked out at the James

Sport Center customer service counter, and must be returned to the customer service counter after completion of the last game.

4.3.4 Volleyball score sheet/pencil shall be picked up at the customer service counter

4.3.5 Contractor representative is responsible for turning off lights at the softball and football fields after completion of the last game.

4.4 Contractor representative are required to have a complete knowledge of and enforce all rules, local by-laws and safety requirements. By-laws are established for each officiated sport to be conducted, along with the most current version of the Official Sports Rules. The official governing sports body or sports association where rules governing each sport can be located are as follows:

Basketball Rules: Governed by the National Federation of State High School Associations basketball rules.

Softball Rules: Governed by the American Softball Association rules.

Flag Football Rules: Governed by the National High School Federation flag football rules.

Volleyball Rules: National volleyball Association rules.

4.5 Contractor shall meet with the respective sports directors at least two weeks prior to the start of the scheduled sports season to obtain specific by-laws and review any other policies and procedures of the sports programs. A copy of the local By-laws will be provided to the contractor at the meeting as well as a full season schedule of games that need to be officiated.

4.6 Contractor representatives shall comply with Air Force Safety regulation while officiating at Scott AFB. Contractor representatives shall comply with AFI 34-249 to include professionalism and behavior control of contractor representative during games.

No official shall be allowed to work a game if it is determined by the Fitness Center that he/she is under the influence of or has consumed alcohol or drugs. At no time will an official or other contractor personnel smoke or consume alcoholic beverages in, on, or around the playing area. This applies before, during, in-between, and after game.

4.7 The contractor shall supply the respective sports representatives a list of the officials’ names, phone numbers and their qualifications within two (2) weeks prior to the start of each sport. The sports representatives may reject any official deemed not qualified. All rejections, changes or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for disqualification.

4.8 If less than the full amount of contractor representatives required for a competition show up, the game or match may be postponed and planned for a later date with no charge to the Government for the game(s) that was postponed.

4.9 The contractor is responsible for scheduling contractor representatives to work games. The Intramural Sports Director will be notified immediately of any changes. The contractor representatives are not allowed to participate as a player, coach, or team manager for the team he/she officiates.

4.10 The contractor shall maintain a quality program to ensure services are performed in accordance with the sports rules, guidelines, and practices. Contractor representatives will be fully trained in their sport and if any skill deficiencies are noted, the contractor takes immediate action to correct the situation, either by providing additional training or removing the individual from the roster.

4.11 The contractor shall provide a contract manager who is responsible for the performance of work. The Intramural Sports Director and the Contracting Officer will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the Contracting Officer prior to the start of their performance.

4.12 Protests: If protest by player(s) is filed and upheld on a rule misinterpretation, the rescheduled game will be officiated at no cost to the government. Judgment call by official cannot be protested by player(s). If a protest is filed or any player or coach is ejected from a game for any reason, the official will write it in the score book for the Fitness Center Director (Intramural) to review. If requested by the Fitness Center Director (Intramural), the contractor will provide a written response to a protest or ejection within 24 hours after notification.

5. TIME LIMITS/CANCELLATIONS/POSTPONEMENTS

5.1 The government will provide notification to the contractor by 1500 hours, prior to cancellation, postponement, or schedule change of games. Any official(s), scorekeeper or timer, that reports to a game without prior notification of cancellation, postponement, or schedule change will be paid for one game only, regardless of how many games were scheduled.

5.2 If it is becomes apparent that weather might be a factor in creating unsafe playing conditions, the decision to cancel, postpone or reschedule a game will be made by the Intramural Sports representative only by 1500 hours on the day of the game. If weather becomes a factor during game play, the responsibility to cancel, delay or postpone the game will be made by the Intramural or the official calling the game only.

5.3 If rain or inclement weather occurs, the contractor will be paid for all games, up to, and including any game in progress. Compensation will not be provided for subsequent games cancelled that day due to weather.

5.4 For softball, if the game in progress is halted by lightning or other weather problems, the official will ensure that field conditions are truly unsafe before officially terminating a game (as per ASA Rule Book). In particular, if it rains, the official must consider how hard it rains, how long it rains, if the field is still playable and in safe playing condition when it stops raining.

6. RESPONSIBILITIES OF THE GOVERNMENT

6.1 The Intramural Programs shall provide all playing fields, courts, equipment and supplies necessary for the teams to play the sport (balls, time clock, score books, etc.)

6.2 Appropriate playing site; the maintenance, repair, cleaning and care of these facilities and sites for competition, tournaments and clinics shall be the responsibility of the respective sports programs and their staff. There shall be no responsibility for the preparation of fields or courts of play by the contractor representatives or contract holder.

6.3 The Intramural Representatives shall provide the contractor representatives with any and all modifications to the rules which are in the form of by-laws at least two weeks in advance of the games to be worked.

6.4 The Intramural Representatives shall provide the contractor with a complete schedule of games at least two weeks in advance of scheduled events. Tournament dates shall be coordinated with the contractor representatives as far in advance as possible, by no later than two weeks prior to the tournament. The tournament schedule may be subject to change by the Government due to inclement weather, acts of God, or military related problems and commitments. This schedule shall include all pertinent information necessary for the contractor representatives to conduct games, such as rules modifications.

6.5 When games are not played due to forfeit by a team because a team did not have the required number of players to start, the contractor representatives shall be paid the regular game fee for game(s) that are not worked, but forfeited. This is provided that the contractor representatives were at the game site at the schedule start time for the game.

Contractor representatives forfeit time for a team is 15 minutes after scheduled game time. If the Intramural representative decides to play an abbreviated game, or a game with fewer players on the field, the official is required to perform.

6.6 Contractor representative will not be paid for cancelled games if the contractor is notified by the Intramural representative at least two hours prior to the scheduled time for the game on the day that the competition was to be officiated. The Intramural representative or Fitness staff office shall notify the contract holder or commissioner of all postponed or cancelled games with at least two hours prior notice. It is then the contractor’s responsibility to contact scheduled contractor representatives to notify them of the cancellation.

6.7 Rescheduled games with have been postponed due to weather or safety conditions will be rescheduled by the Intramural Sports representative only. Notification of the rescheduled games will be provided the contract holder or commissioner no least than two days or 48 hours prior to the competition so that the contractor or commissioner may have ample time to find contractor representatives to work the rescheduled games.

6.8 The Intramural Sports representative reserves the right to critique each official’s performance and may recommend to the contract holder that certain individuals be removed from future officiating duties if the quality of their officiating is not improved.

6.9 The government will only pay for games that were played.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.1 The government shall furnish or make available facilities already identified. The Government shall provide the maintenance and repair of all playing areas. No alterations shall be made to furnished facilities without specific written permission from the contracting officer. The Government will provide adequate lighting for all night games.