DRAFT_PWS_REFUSE_.pdf

PERFORMANCE WORK STATEMENT FOR

INTEGRATED SOLID WASTE MANAGEMENT

(REFUSE)

Columbus AFB

8 May 2017

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Integrated Solid Waste Management (ISWM)

Municipal Solid Waste (MSW) Collection at Columbus AFB MS. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A, Estimated Workload Data, and collection areas are in

Appendix B, Maps and Site Plans.

1.1. COLLECTION REQUIREMENTS

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste

1.1.1.1.1. The Contractor shall empty MSW containers and dumpsters based on historical data for the first 30 days of performance or at least weekly.

1.1.1.1.2. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. The schedules shall be submitted to the Contracting Officer’s Representative

(COR) five calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the COR and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without COR coordination. Historical frequency tables are located at Appendix A, Table A2, Task and Estimated Frequencies.

1.1.1.1.3. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A.

1.1.1.3. Recycling. (RESERVED)

1.1.2. Military Family Housing (MFH) (Non-Privatized). (RESERVED)

1.1.2.1. Municipal Solid Waste. (RESERVED)

1.1.2.2. Recycling. (RESERVED)

1.1.2.3. Yard and Wood (Organic) Waste. (RESERVED)

1.1.2.4. Bulk Item Pickup. (RESERVED)

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items, using the proper contract line item number

(CLIN). The Contractor shall be compensated in accordance with (IAW) the price specified on the

SF 1449 for that service.

1.1.3.1. Unscheduled Pickup and Special Events: COR may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the COR. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the COR. The COR will notify the Contractor in writing at least seven days in advance of the special event date. See Appendix A for workload data.

1.1.3.1.1. Support of Military Exercises. Not to exceed sixty (60) containers per event.

The Contractor shall move designated bulk containers and pick up, distribute and attach one

Government furnished magnetic exercise sign to the front of designated bulk containers as directed by the COR in support of four (4) military directed activities annually. Upon the

Government's request of notification to support a military exercise, the Contractor shall report to the COR's office for detailed information and instructions. Upon notification that the exercise has been terminated, the Contractor shall return the bulk containers; and deliver all previously posted signs, lists and maps to the COR. The Contractor shall ensure all signs are free of debris, clean, and dry prior to return to the COR.

1.1.3.1.2. Special Events. The Contractor shall adjust the schedule as necessary to coordinate with the base’s preparation for Distinguished Visitors (DV) events as notified by the COR.

Coordinate with facility/building managers for unscheduled pick-ups and special events which may include Earth Day, America Recycles Day, Career Days, and Go 4th/Open House and storm events.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the COR, the

Contractor shall provide roll-off containers for collection of C&D, except for C&D resulting from construction contracts IAW AFI 32-10140, Programming and Resourcing Appropriated Fund

Facilities Operation Requirements, paragraph 5.1.3. The Contractor shal l place containers at the designated site within one business day of notification by the COR. The Contractor shall recycle or dispose of all C&D at a permitted landfill or recycling facility. Clean (uncontaminated) concrete and asphalt shall be transported to off-base recycling or landfill facilities. The Contractor shall provide weight tickets of all roll-off containers to the COR. Contractor shall be on an “on call” basis within one business day of notification by the COR. The COR must be notified by the

Refuse Project Manager of any dumpster that contains C&D. COR will inspect dumpster for C&D material before approval will be given for billing.

1.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace plastic bags in Government furnished containers located at the locations designated in Appendix A before their capacity is exceeded. Estimated frequencies are included in Appendix A.

1.1.3.3.1. Designated Tobacco Area (DTA) Receptacles. Contractor shall empty, collect, and dispose of all smoking receptacles located in the DTA areas identified in Appendix B. Estimated frequencies are included in Appendix A.

1.1.3.4. Public/Common Use Recycling Receptacles. (RESERVED)

1.1.3.5. Ash Collection. (RESERVED)

1.1.3.6. Additional Pickups: When conditions cause a container to require pickup before the scheduled time, the COR may request, in writing pickup within 24 hours (email/Fax sufficient).

All additional pickups shall be billed under the Unscheduled Pickups CLIN.

1.1.3.7. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.4. Inclement Weather Schedule. The Contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

1.1.5. Route Parameters. The Contractor shall propose routes to the base through the Main

(East) Gate off of Highway 45 to the COR for acceptance. Collection shall be made between the hours of 5:00 a.m. to 7:00 a.m., Monday through Friday, in the Base Industrial Area, and from

7:30 a.m. through 3:00 p.m. on scheduled days at the appropriate Temporary Living Facilities.

Collection outside these hours shall require prior coordination of the COR.

1.1.6. Points of Collection. Collection stations for MSW materials are shown in Appendix B.

The Contractor shall position bulk containers for customer ease in depositing MSW. The

Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. Points of

Collection changes will be coordinated by the COR in writing to the Contractor seven business days prior to effective date of change.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. The

Contractor is encouraged to identify changes to the capacity of containers and pickup frequency to improve the overall efficiency of MSW, and to submit these changes to the COR. No changes shall be made until the proposed change is coordinated with the Contracting Officer (CO) or

COR.

1.1.8. Government-Approved Containers. Collection of MSW in all areas except residential areas shall be from Contractor-provided and COR accepted containers.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency as appropriate. The Contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.9.1. Cleaning of Containers. All containers shall be maintained to ensure that they are free of unpleasant odors, dirt, debris and pests. Maintain clean garbage and refuse containers when empty that doesn’t present home for disease vectors. All containers must remain in good, workable condition and be easily accessible to customers.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D and organics shall be weighed on state certified vehicle scales before departing the base. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station or approved Contractor form. The Contractor shall submit a monthly report

(paragraph 1.4) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The Contractor shall be reimbursed for tipping fees according to submitted invoices.

1.1.10.1. Columbus AFB Procedures. All vehicles used in the collection of MSW and

C&D, shall be weighed at the weigh station site, Building 150, and recorded on Contractor weight tickets or other approved Contractor form upon entry and before departing the base.

Vehicles shall also be weighed on state certified scales at the landfill and those tickets shall be made available. The Contractor shall provide a monthly report detailing total tonnage collected broken down by category such as construction debris, Temporary Living Facility (TLF) area and base industrial area bulk containers for environmental reporting purposes.

1.2. RECYCLABLE MATERIALS PROCESSING. (RESERVED)

1.3. DISPOSAL

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all MSW at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the COR. The Contractor shall transport recyclable commodities to an off-base material recovery facility. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice as tipping fees for reimbursement.

1.3.2. Disposal of Non-marketable Materials. (RESERVED)

1 . 4 . EQUIPMENT MAINTENANCE

The Contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair, and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks. Should any Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup.

1.4.1. Ensure the staging area is well maintained to include weed eating, collecting trash around fence line and parking lot.

1.4.2. The Contractor shall be responsible for replacing Government owned equipment that is damaged beyond repair, lost and/or stolen.

1.4.3. The Contractor shall be responsible for fueling Contractor owned vehicles.

1.4.4. The Contractor shall return all containers to their original location, after servicing, in an upright position with the lids securely in place (closed). The Contractor shall be responsible for the immediate cleanup of any spills and debris which may occur during servicing of containers.

1.5. REPORTS AND RECORDS

The Contractor shall provide a monthly report no later than the

10th working day of the month detailing total tonnage of solid waste (MSW and C&D) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the COR.

2 . SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS para. Performance Threshold Method of Assessment

SS-1 Collect Municipal Solid

Waste in accordance with the established schedule.

1.1.

No more than 2 customer complaints monthly.

Periodic Assessment, Valid Customer complaint

SS-2 Dispose of Municipal Solid

Waste in accordance with the established governing directives.

1.3 No more than 2 customer

complaints monthly.

Periodic Assessment, Valid Customer complaint

SS-3 Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 customer

complaints monthly.

Periodic Assessment, Valid Customer complaint

SS-4 Perform unscheduled collections required by the contracting officer in accordance with paragraph

1.1.3.1 100% deficiency free

(Delivery order shall not be accepted until all deficiencies are corrected.)

100% Inspection

SS-5 Produce/maintain reports and records by fifth working day of the month

1.5 No more than 1 valid defect

per quarter

100% Inspection

2.1. QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure MSW collection is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in Section 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this Performance Work Statement (PWS). The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a DD Form 2772, Contract

Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the

CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1 Periodic Assessment. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic assessments will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failure to meet the performance threshold for any performance objectives may result in a warning or letter of concern from the CO. Failure to meet the performance threshold of these performance objectives for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team (MFT). All remedies shall be IAW the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions Commercial Items, Inspection/Acceptance at no increase in price to the

Government.

2.3.2. Customer Complaints. The COR will receive and investigate complaints. The COR will be responsible for initially validating customer complaints. The CO will make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR. Failure to meet the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the COR.

2.3.3. 100% Inspection. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount.

2.3.4. Unsatisfactory Performance. Failure to meet the performance threshold for performance objective for any two, or more consecutive or non- consecutive months during a contract period may constitute an immediate Progress Meeting with the MFT. All remedies shall be IAW the

FAR 52.212-4 (a), Contract Terms and Conditions Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1 Meetings. The CO, COR, other government personnel as appropriate, and the

Contractor shall meet as needed to discuss the Contractor’s performance. The following issues may be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The

Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2 Meeting Minutes. The Contracting Office will compose the minutes; signed by the CO and any other signatures as deemed appropriate, distribute to the functional area and the

Contractor and place a copy in the official contract file. Should the Contractor not concur with the minutes, the Contractor will provide a written notification to the CO within three days of receipt identifying areas of non-concurrence for resolution. The CO will respond to the

Contractor’s non-concurrence within five days of receipt of written non-concurrence.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

The Government will provide the MSW Contractor, for his use, a graveled area approximately

4,000 square feet located in the aggregate yard. The Contractor shall provide shelter, office space, and covered storage, if required. The Contractor shall submit a plan of what is to be installed for approval by the CO. All utility connections shall be made at the Contractor's expense from a

Government approved connection point. The Government will also provide the Contractor a washing area with water located in the Civil Engineers Compound (Building. 385) to clean 8 cubic yard (CY) dumpsters and vehicles.

4. GENERAL INFORMATION

4.1. MISSION

Provide sustainable infrastructure, environment, readiness and emergency response.

4.2. BACKGROUND. (RESERVED)

4.3. HOURS OF OPERATION

Schedule is adjusted as needed for Federal holidays, AETC Family Days, and DV Visits.

MSW on-site manager is available from 6:00 a.m. – 3:00 p.m.. The Industrial pickup times are from 5:00 – 7:00 a.m. and TLF pick up time is 7:30 a.m. – 3:00 p.m.. Monday through Friday.

There may be situations that require the Contractor to work at times other than normal duty hours.

When the Contractor’s work schedule conflicts with an Air Force mission requirement, the

Contractor shall advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

Any other holidays as declared by Executive Order

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the

Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership. The Contractor maybe required to move dumpsters away from buildings to a designated locations before services are made not essential.

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO and COR for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO and COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO and COR approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with

Government software.

4.6.2. Schedule Changes. Occurrence-based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.7. CONTRACT EMPLOYEES

4.7.1. Contract Manager. The Contractor shall establish and maintain an office through which the Contract Manager (CM) or alternate(s) can be contacted during work hours. The CM or alternate shall be available during normal duty hours to meet on the installation within one hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported.

The Contractor shall also provide to the CO the names and phone numbers of Contractor points of contact for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor employees shall present a neat appearance. Contractor employees shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies employees easily and quickly for reasons of safety and personal protection. Contractor employees shall identify themselves as contractor employees by introducing themselves or being introduced as contractor employee and displaying distinguishing badges or other visible identification for meetings with Government personnel.

Contractor shall appropriately identify himself as a contractor employee in telephone conversations and in formal and informal written correspondence

4.7.3. Employee Restrictions. The Government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

4.8.1. The Contractor shall report all contractor labor hours required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the electronic Contractor

Manpower Reporting Application (eCMRA) help desk.

4.8.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.8.3. User Manuals. Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://www.ecmra.mil.

4.9. SECURITY REQUIREMENTS

Contractor employees shall comply with Columbus AFB security requirements imposed by the

Installation Commander at all times while on Columbus AFB premises. The Contractor shall comply with this guidance and the guidance set forth in CAFB Clause 0006, Columbus AFB

Installation Security Requirements and Information. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Columbus

AFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor.

The Contractor shall comply with all Columbus AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor employees shall be required to speak, comprehend, read, and write English as set forth by IAW 29 Code of Federal Regulations (CFR) 1606.7, Speak-

English-Only Rules, paragraph (b).

4.9.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the Federal Bureau of Investigation (FBI) for base access.

4.9.2. Main Base Access. Current security access restrictions at the Main Base entry gate require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Main Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever changing security procedures.

4.9.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the

CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the

Civil Engineers Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.9.3.1. Security Training. Contractor employees are required to attend security and Operations

Security (OPSEC) orientation under Homeland Security Presidential Directive (HSPD) Title 12, Policy for a Common Identification Standard for Federal Employees and Contractors. The

Contractor shall schedule initial and annual refresher training for all assigned Contractor employees through the CES Security Manager. All Contractor employees shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1, Integrated Defense.

4.9.3.2. Security Authority. The Contractor shall brief all contractor employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security

Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all Contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted or controlled area.

4.9.4.1. Access Coordination. The facility manager will be responsible for providing access, escorts, or temporary visitor access badges for Contractor employees while performing ISWM duties. The Contractor shall be responsible for scheduling access, escorts, or badges by contacting the facility manager at the Entry Control Point of the restricted or controlled area.

4.9.4.2. Escorts. At all times while in restricted or controlled areas, Contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for Contractor employees who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.9.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check

(NAC) for the performance of their duties, shall complete an Electronic Personnel Security

Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action. Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES

Security Manager.

4.9.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The

Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for

Contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting.

Appointments will be scheduled within two weeks of request.

4.9.5.2. Badge Issuance. A minimum of 180 days is required to process Contractor employee

NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base Local Area Network (LAN) access. The CES

Security Manager will notify the Contractor of any NAC results. After completion of a favorable

NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form

2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

4.9.5.3. Access Revocation. The Columbus AFB Installation Commander reserves the right to deny restricted area entry to any Contractor employee whose NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.9.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DOD member for identification verification. Violations or deviations from established security procedures by Contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.9.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Columbus AFB.

4.9.7. For Official Use Only (FOUO). The Contractor shall comply with DOD 5400-7-R, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.8. Reporting Requirements. Contractor employees shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DOD personnel, Contractor employees, resources, and classified or unclassified defense information.

4.9.9. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

4.9.10. Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the

Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the

Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the

Contractor.

4.10. SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by Occupational Safety and

Health Administration (OSHA) Safety and Health Requirements. The Contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

The Contractor shall provide a completed copy of required Accident Investigation Reports to the

CO within five calendar days of each occurrence.

4.11. SPECIAL QUALIFICATIONS

The on-site MSW manager shall have all necessary training and licenses to move/relocate MSW containers as necessary for special events, military exercises, security reasons or any emergency conditions. The on-site manager will also be required to perform quality control measures.

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER’S

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

The CO will appoint a primary and alternate COR for management of the day-to-day activities of the contract. The identity, title, and authority of the representatives will be provided in writing to the Contractor after contract award.

4.13. MULTI-FUNCTIONAL TEAM

The Senior Leadership may require a MFT be established between the Government and the

Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.14. PARTNERING AGREEMENT

The CO may require a partnering agreement, or MFT, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4.16. Combating Trafficking in Persons. The COR shall stay aware of the requirements of FAR

Clause 52.222-50, Combating Trafficking in Persons, paragraphs (c), (d), and (f). The contractor shall comply with FAR 52.222-50. The COR will monitor contractor’s performance regarding trafficking in persons. In accordance with the DOD COR Handbook section on Combating

Trafficking in Persons, the COR must inform the CO if the contractor, contractor employees, subcontractor, or subcontractor employees have failed to comply with the requirements of the clause at FAR 52.222-50. The COR must immediately notify the CO of non-compliance with FAR

52.222-50. The CO will convey the information to the DOD Combat Trafficking in Persons (CTIP)

Law Enforcement Support Office of Under Secretary of Defense (OUSD) Personnel and Readiness

(P&R) Defense Human Resources Activity (DHRA). http://ctip.defense.gov Department of

State’s Office to Monitor and Combat Trafficking in Person is http://www.state.gov/j/tip.

4.17. Invoicing/Payment and Receipt/Acceptance

4.17.1. In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and

Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving

Reports or combos) and receipt/acceptance documents via Wide Area WorkFlow e-Business

Suite/Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT). Additional information regarding iRAPT is available at: https://wawf.eb.mil. The Contractor should review the training residing on iRAPT to gain a better understanding of submitting and processing payment requests.

4.17.2. The Contract Data Requirements List (CDRL) deliverables may be submitted using iRAPT or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in iRAPT in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in iRAPT in order for the contract line item to be closed out.

4.17.3. Services will be accepted by the COR.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment (RESERVED)

D. Air Force Integrated Solid Waste Management Level of Standards

E. Acronyms http://www.state.gov/j/tip https://wawf.eb.mil/

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste 535 Tons

Food Waste (Not Separated at Columbus AFB) 0 Tons

2 Special Event Container Placements 8 Each* See Note

3 Emergency Services 4 Each** See Note

4 Construction and Demolition (C&D) Debris 592 Tons

5 Ash (Reserved) N/A N/A

6 Bulk Container Locations (Refuse) 65 Each

ONE WAY

7 Distance To Disposal Site 19.1 Miles

8 Distance to Landfill 25.5 Miles

NOTES

*Provide 6 empty bulk containers (8 CY ea) & 200 cardboard containers during Open House

**Provide 2 empty bulk containers(8CY ea) at 4 per year Military Exercises

Ag Yd. 1 (40CY OR 20CY) ON CALL BASIS

Ag Yd – aggregated yard CY = cubic yard

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

REFUSE

STATION #

LOCATION

SIZE

TYPE

FREQUENCY

M T W TH F NOTES

1 Bldg 208 8CY Refuse x

2 Bldg 205 8CY Refuse x 3rd Wednesday

3 Bldg 216 8CY Refuse x x

4 Bldg 218 8CY Refuse x x

5 Bldg 220 8CY Refuse x

6 Bldg 230 8CY Refuse x x x

7 Bldg 236 8CY Refuse x x x

8 Bldg 268 8CY Refuse x

9 Bldg 452 8CY Refuse x x

10 Bldg 161 8CY Refuse x x

11 Bldg 160 (BX) 8CY Refuse x x

12-13 Commissary 8CY(2ea) Refuse x x x

14 Bldg158 8CY/30CY Refuse x 30CY avg. 1 PU every 2 mo

15 Bldg 151 8CY Refuse x

16 Bldg 152 8CY Refuse x 1st & 3rd Tuesday

17 Bldg 327 8CY Refuse x

18 Bldg 304 8CY Refuse x

19 Bldg 385 8CY Refuse x x

20 Bldg 370 8CY Refuse x x

21 Bldg 603 8CY Refuse x

22 Bldg 637 8CY Refuse x 3rd Wednesday

23 Bldg 640 8CY Refuse x

24 Bldg 456 8CY Refuse x x x

25 Bldg 820 8CY Refuse x 3rd Wednesday

26 Bldg 847 8CY Refuse x 3rd Wednesday

27 Bldg 862 8CY Refuse x 1st & 3rd Friday

28 Bldg 1030 8CY Refuse x

29 Bldg 1816 8CY Refuse x 3rd Friday

30 Bldg 1810 8CY Refuse x 1st & 3rd Friday

31 Bldg 1805 8CY Refuse x

32 Bldg 998 8CY Refuse x x

33 Bldg 995 8CY Refuse x

34 Bldg 956 8CY Refuse x x

35 Bldg 966 8CY Refuse x x

36 Bldg 964 8CY Refuse x x

37 Bldg 958 8CY Refuse x x

38 Bldg 900 8CY Refuse x

39 Bldg 916 8CY Refuse x

40 Bldg 736 8CY Refuse x x x x x

41 Bldg 730 8CY Refuse x 8CY ea

42 Bldg 926 8CY Refuse x

43 Bldg 932 8CY Refuse x 3rd Thursday

44 Bldg 944 8CY Refuse x x x x x

45 Bldg 940 8CY Refuse x x

A2 REFUSE (CONT.)

STATION #

LOCATION

SIZE

TYPE

FREQUENCY

M T W TH F NOTES

46 Bldg 1100 8CY Refuse x 1st & 3rd Thursday 47 Bldg 1120 8CY Refuse x 1 Time Per Month

48 Bldg 1114 8CY Refuse x x

49 Bldg 724 8CY Refuse x

50 Bldg 712 8CY Refuse x

51 Bldg 708 8CY Refuse x

52 Bldg 520 8CY Refuse x May-Sep wkly/Oct-Apr mthly

53 Bldg 530 8CY Refuse x x

54 Bldg 348 8CY Refuse x x x

55 Bldg 550 8CY Refuse x x

56 Bldg 570 8CY Refuse x x x x x

57 Bldg 345 8CY Refuse x

58 Bldg 335(SVS) 8CY Refuse x

7202-7220 TLFs (20ea) 96 Gal Refuse x

Bldg 385 40CY Refuse NTE 100 PU Annually

Ag Yard(On Call) 40/20CY C&D

D/REFU

SE

NTE 100 PU Annually

Aggregate Yard 8CY Refuse Not in Use

Aggregate Yard 8CY Refuse Not in Use

DTA Areas Various Refuse x

TABLE A2-1

REFUSE COLLECTION POINTS, FREQUENCY, & TOTAL PICK UPS

BLDG # BLDG NAME LOCATION CY PICK UP TOTAL PU NOTES

151 Recycling Center L Street 8 1 x wk 52

158 Logistics 6th Street 8 1 x wk 52 See Note 6

160 AAFES (BX) Simler Blvd 8 2 x wk 104

161 Shoppette Simler Blvd 8 2 x wk 104

208 Security Forces Perimeter Rd 8 1 x wk 52

216 50th UPT Alva Temple Rd 8 2 x wk 104

218 Propulsion Shop Alva Temple Rd 8 2 x wk 104

220 Fabrication Shop Tuskegee Airmen Dr 8 1 x wk 52

230 48th UPT Timeline Rd 8 3 x wk 156

236 37th/41st UPT Timeline Rd 8 3 x wk 156

268 Flight Simulator Liberty Dr 8 1 x wk 52

304 Motor Pool Simler Blvd 8 1 x wk 52

327 PMEL 7th Street 8 1 x wk 52

338 Auto Hobby Shop B Place 8 2 x wk 104

370 CE Compound Simler Blvd 8 2 x wk 104

385 CE Compound Simler Blvd 8 2 x wk 104

452 Nose Dock (Hg 3) Bradt Street 8 2 x wk 104

456 Nose Dock (Hg 2) Imes Street 8 3 x wk 156

530 Repro (DAP)/Thrift Shop Imes Street 8 2 x wk 104

550 UEQ Dorms Imes Street 8 2 x wk 104

570 Golf Pro Shop Imes Street 8 5 x wk 250 See Note 2

603 Water Supply Bldg Imes Street 8 1 x wk 52

RESERVED

RESERVED

640 DynCorp Shumake Street 8 1 x wk 52

708 Kaye Auditorium Harpe Blvd 8 1 x wk 52

712 Chapel Harpe Blvd 8 1 x wk 52

724 Wing Headquarters Harpe Blvd 8 1 x wk 52

730 Mission Support Group Harpe Blvd 8 1 x wk 52 See Note 3

940 Child Develop Ctr (CDC) State Loop 8 2 x wk 104

926 Personnel Bldg 7th Street 8 1 x wk 52

958 UOQ Webb Street 8 2 x wk 104

964 UOQ Ward Street 8 2 x wk 104

966 UOQ Ward Street 8 2 x wk 104

956 UOQ/Magnolia Inn Webb Street 8 2 x wk 104

995 T-1 Hangar Independence Ave 8 1 x wk 52

998 Fire Department Independence Ave 8 2 x wk 104

1030 Walker Center Shumake Street 8 1 x wk 52

1120 Entomology Independence Ave 8 1 x mo 12

1805 RAPCON Tin Pusher Ave 8 1 x wk 52

520 Rec Area/Freedom Park Simler Blvd 8 1 x wk 29 See Note 1

160 Commissary Simler Blvd 8 3 x wk 156

160 Commissary Simler Blvd 8 3 x wk 156

348 Youth Center (SVS) Imes Street 8 3 x wk 156

736 Bowling Center (SVS) Harpe Blvd 8 5 x wk 250 See Note 2

944 Columbus Club Independence Ave 8 5 x wk 250 See Note 2

1100 Medical Clinic Independence Ave 8 2 x wk 104

TABLE A2-1 (cont)

REFUSE COLLECTION POINTS, FREQUENCY, & TOTAL PICK UPS (cont)

BLDG # BLDG NAME LOCATION CY PICK UP TOTAL

PU

NOTES

345 Drug Testing Facility Imes Street 8 1 x mo 12

820 Photo Lab Harris Street 8 1 x mo 12

637 T-6 Combs C Place 8 1 x mo 12

847 Base Operations Shumake Street 8 1 x mo 12

205 SFS Mobility Whse Pryor Street 8 1 x mo 12

862 Parachute Shop Downs Street 8 2 x mo 24

932 Data Automation F Loop 8 1 x mo 12

152 Outdoor Rec (SVS) 7 th

Street 8 2 x mo 24

1114 Family Support Center C Circle 8 2 x mo 24

1816 Electrical Systems Pine Tree Rd 8 1 x mo 12

900 Communications Downs Street 8 1 x mo 12

916 Education Center Ward Street 8 1 x mo 12

1810 Munitions Pine Tree Rd 8 2 x mo 24

385 CE Compound Simler Blvd 40 As needed

NTE

Aggregate Yard Bradt Street 20/

As needed

NTE

956 Magnolia Inn (4 ea) Webb Street 96 Gal

TLFs (20 ea) Atlanta Dr 96 Gal 1040 See Note 5

TOTAL 5923

Notes:

1. Bldg 520 Freedom Park – Seasonal - May-Sep Weekly/Oct-Apr Monthly

2. Bldg has 5 day pick up minus 10 holidays per year (5x52-10=250).

3. Bldg 730 MSG Complex has 2 (8CY) cans.

4. Pick up times for 8CY containers are from 5:00 – 7:00 a.m. Monday thru Friday.

5. 5. Pick up times for TLFs on Atlanta Drive are from 7:30 a.m. to 3:00 p.m. on scheduled pick up days.

6. Bldg 158 has a 30CY open top container used for DRMO. Emptied on an ON-CALL basis.

TABLE A2-2 COMMON AREA LITTER CONTAINER 35 GAL CAN

NUMBERS, LOCATIONS, FREQUENCY, & TOTAL PICK UPS

BLDG/AREA BLDG NAME LOCATION # CONTAINERS PICK UP TOTAL PU

99 Visitor Center Simler Blvd 1 1 x week 52 348 Youth Center Imes Blvd 3 1 x week 156 350 Car Wash Eighth Street 2 1 x week 104 385 CE Complex Simler Blvd 4 1 x week 208 520 Freedom Park Simler Blvd 2 3 x week 312 8740 Playground Pavilion Simler/Downs 2 1 x week 104 8740 Playground Harris/Simler 9 1 x week 468 9116 Running Track/Soccer Field Alva Temple Rd 2 1 x week 104

9122/9123 T-ball Field Shumake Street 3 1 x week 156 9108/9124 Ball Field 1 & 2 Picnic Area Simler & Imes Blvd 5 1 x week 260

9128 Tennis Court Harris Street 2 1 x week 104

1949 Sac Lake Sac Lake Rd 6 2 x week 624 9108 Playground/BB Court Independence/Shumake 3 1 x week 156

Base-wide Designated Tobacco Areas Base-wide 17 1 x week 884

TOTAL 61 3692

Note: Contractor empties containers and replaces bags according to schedule.

These containers are provided by the Government.

A2-3 ESTIMATED WORKLOAD: On-Call Services

EVENT/LOCATION

REQUIREMENTS

CUBIC

YARDS

CLEANING

ANNUAL OPEN HOUSE Provide 6 empty bulk containers & 200 cardboard containers during Open

House (including weekends).

48 CYs, 200 Boxes

As Needed

EMERGENCY SERVICES:

Military Exercises/ Contingencies. Four per year.

Each event shall not exceed one week.

Provide 2 bulk containers at event location on base Empty daily during event.

8 CYs each, 64 CYs total

As Needed

SPECIAL REFUSE PICKUPS:

Non-Specific. From any location, either loose or in bulk containers.

Not more than 180 pickups from any location on base including TLF’s per year.

Variable, but no more than

140 CY

(compacted) per pickup

N/A

Installation Inspection.

Inspections are conducted approximately every 2 years by the USAF/ command. Pickups increase in preparation for and during the event.

Prior to and during the inspection (3 weeks total), Contractor shall make up to

30 extra pickups per week, including weekends.

4,200 CY per week with no more than

140 CY

(compacted) per pickup

Spring Clean Up

During spring cleanup, the

Contractor shall make up to

30 extra pickups/week, including Sat. and Sun.

4,200 CY per week

Table A3-1: General Program Overview

The size, number and locations of containers are specified in Appendix A. The Contractor shall provide collection containers and liners unless specified in Appendix A the container is

Government furnished. There is a state permitted Composting site located on base for green waste handling (Map #4).

APPENDIX B

MAPS AND SITE PLANS

Map #1 TLF Locations

Map #2 Base Scales & Recycling Center

Map #3 MSW Container Locations

Map #4 Street Map

Map #5 Designated Tobacco Areas

APPENDIX C

Government Furnished Property/Services/Equipment

(RESERVED)

APPENDIX D

Air Force Integrated Solid Waste Management Standards

TASK/SERVICE STANDARD

Pickup – Refuse Dumpsters No less than weekly unless otherwise stated.

Pickup – Garbage Dumpsters (Food Waste) Daily (When Facility Operational)

Clean Refuse Dumpsters Maintain clean container when empty that doesn’t present home for disease vectors

Clea…