PWS_Ice_Delivery_(19Jun17).pdf

PERFORMANCE WORK STATEMENT (PWS)

ICE DELIVERY SERVICES

CAMP BULLIS AND FORT SAM HOUSTON

18 April 2017

1. INTRODUCTION: Ft Sam Houston and Camp Bullis have a requirement for ice deliveries of 20 lb bagged ice and 10lb block ice, which includes contractor storage freezers at the designated locations stated in this PWS.

1.1. General Location: Building(s) 2745 and 1287 at Fort Sam Houston ,TX and 5105, 5107, 5124 at Camp Bullis ,TX.

1.2 Period of Performance: One base year and 2 (two) option years beginning 1

September 2017 – 31 August 2018

1.3 Work Day: The contractor shall perform the services seven (7) days a week for ice deliveries as needed and requested by the customer.

2. SCOPE OF WORK:

2.1. The Contractor shall provide and deliver 20 lb bags and/or 10 lb blocks of potable ice to Fort Sam Houston and Camp Bullis, as requested and needed by the customer.

2.2. The Contactor shall provide freezers for the bag and block ice requested at the following locations:

a) Rocco Dining Facility (DFAC) Fort Sam Houston , TX, Bldg. 2745 – 1 Freezer

b) DFAC #3 - Fort Sam Houston , TX, Bldg. 1287 – 2 Freezers

c) Camp Bullis, TX, Bldgs. 5105 & 5107 – 5 Freezers

d) Camp Bullis, TX, Bldg. 5124 – 1 Freezer

2.3. The Contractor will Respond to emergency requests for ice deliveries within eight

(8) hours.

2.4. The contract is a firm-fixed price. These fixed prices must be on a twelve (12) month basis without extra delivery fees and/or contractor’s unanticipated fees/costs.

2.5. During low peak months (November through February), the call for ice delivery may be minimal to none. The contractor may be called for emergency requests for ice deliveries as needed by the customer throughout the period of performance of the contract. On occasion, an emergency call for ice delivery may be done twice a day. The total number of bags of ice and blocks of ice are a not to exceed total.

3.0 PERSONNEL APPEARANCE AND CONDUCT. The contractor shall at all times during the performance of this contract present a neat and well-groomed appearance appropriate to the conditions under which the service is being conducted and will uphold the same high level of professionalism that is to be expected while in a military community.

4.0 GOVERNMENT FURNISHED EQUIPMENT AND FACILITIES. The

Government will provide electric utilities for freezers required to perform the services under this contract. The Government may modify the utility outlets to accommodate contractor equipment.

5.0 CONTRACTOR FURNISHED EQUIPMENT AND SUPPLIES.

5.1 Transportation: The contractor shall furnish his/her own transportation to and from the work site at no additional cost to the Government. The Government will not furnish the contractor with Government living quarters.

5.2 Equipment: The contractor will supply the freezers needed at each location to store the delivered product. The Government will not be liable in any way for personal equipment including loss, damage, theft, or maintenance that has been broken by contractor. Contractor must replace or repair items and equipment damaged by contractor that belongs to the Government.

6.0 APPLICABLE PUBLICATIONS AND FORMS

6.1 Documentation of Work/Invoices - WAWF. Certification Required on Wide Area

Work Flow: To facilitate certification and payment, Government personnel require 2-in-1 invoicing in Wide Area Work Flow. For each applicable delivery date (when called by the customer), the Contractor will provide the itemized quantities of ice delivered per contract line item with unit price and extended total in the description block in WAWF.

The Contractor shall also maintain invoices and/or a log of the ice delivered under this contract and shall provide a copy of the invoices and/or log to the project manager of this contract weekly.

In order for Government personnel to complete WAWF processing, acceptance and certification of services; the WAWF contract line item description of quantities delivered per delivery date and the contractors invoices must match the information from the contract itself. Failure on the part of the contractor to submit invoices to the project manager or to enter the information properly in WAWF may result in delayed payment or non-payment.

6.2 Privacy Act. The Contractor shall be familiar with and insure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on

Governmental collection of personal and statistical data on non-affiliated personnel.

Applicable Government regulations concerning these acts will be made available to the

Contractor for review by the project manager.

6.3 Requirements. Contractor will have necessary licenses and insurance. The

Contractor shall comply with Fort Sam Houston for entry to the installation. All vehicles and personnel are subject to search upon entering a U.S. Government Installation/Facility

Pursuant to Federal Law.

END OF PERFORMANCE WORK STATEMENT

HISTORICAL DATA

FY11

Oct-

Nov-

Dec-

Jan-

Feb-

Mar-

Apr-

May-

Jun-

Jul-

Aug-

Sep-

11 Total

Ice clear 10lb block 1420 640 0 500 85 500 1995 1635 3790 3405 4400 2225 20595

Ice crushed 20 lb bag 410 865 60 420 50 590 1015 1235 2905 1380 2335 1900 13165

FY12

Oct-

Nov-

Dec-

Jan-

Feb-

Mar-

Apr-

May-

Jun-

Jul-

Aug-

Sep-

12 Total

Ice clear 10lb block 1455 970 150 470 345 520 2235 1440 4780 1940 3860 1640 19805

Ice crushed 20 lb bag 868 825 100 440 340 485 1514 1130 3060 1385 2495 1407 14049

FY13 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

Ice clear 10lb block 1613 525 305 0 400 850 660 1010 2660 3245 3570 1367 16205

Ice crushed 20 lb bag 927 510 305 0 475 690 890 650 2170 2205 2130 1165 12117

FY14 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

Ice clear 10lb block 620 370 225 400 300 430 970 1335 1295 2292 4161 1840 14238

Ice crushed 20 lb bag 460 310 150 300 300 330 950 715 1411 2060 2520 1200 10706

FY15 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

Ice clear 10lb block 1630 0 100 280 300 235 766 900 1920 2235 2220 1930 12516

Ice crushed 20 lb bag 1480 0 150 245 250 225 640 860 1645 2130 1989 1470 11084

FY16 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

Ice clear 10lb block 690 525 170 80 365 407 700 855 1625 2835 1775 645 10672

Ice crushed 20 lb bag 575 420 155 135 290 458 545 520 1450 2572 1821 725 9666