FA3016-17-U-0176_RFQ.pdf

502d Contracting Squadron

Request For Quote (RFQ) FA3016-17-U-0176

Digital Lectern Upgrade Phase III Joint Base San Antonio, (JBSA) – Fort Sam Houston (FSH)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for

Proposal (RFP). This requirement is being solicited as 100% small business set-aside. The North American Industrial

Classification Systems (NAICS) Code for this requirement is 334220, with a Size Standard of 1,250 employees. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC), No. 2005-95, Effective: 19 Jan 2017. This RFP will be solicited as a commercial simplified acquisition in accordance with (IAW)

FAR Part 13.

The Government intends to award a Firm-Fixed Price purchase order for Brand Name or Equal equipment to be obtained, installed and integrated into lectern systems at the Medical and Education Training Campus (METC), JBSA-Ft Sam

Houston, TX. Note: This is a Brand-Name or equal requirement and the salient characteristics will be found in

Appendix B of the Statement of Work.

Bid Schedule: Quote shall include a unit and total price for the following schedule. If a contract line item number (CLIN) is not separately priced (NSP), please annotate unit price as zero (0) and place “NSP” in the Total Price column. The total price shall include quoted unit price and extended prices to include discounts for each CLIN. The Total Quote shall incorporate/reflect the unit price, quantity, discount terms, and total Firm-Fixed Price to be eligible for consideration of award. All pricing shall be inclusive of transportation charges. .

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

Lectern Digital Upgrade for the podium Equipment

IAW the Statement of Work 1 Lot $ $

0002 Project Support IAW Statement of Work 1 Lot $ $

Total

Description of Requirement:

Refer to attached Statement of Work (SOW).

Delivery Information:

FOB: Destination

Inspection & Acceptance: Destination

Delivery: 120 Days

Place of Delivery: METC JBSA-Ft Sam Houston and Camp Bullis

Attachments:

1. Statement of Work

2. Pass Request

3. Map

FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL (OCT 2015) applies to this acquisition, in addition to the following ADDENDUM:

(a) Site Visit: A site visit will be conducted as follows:

(1) 4:00 pm CDT 25 July 2017, See Attachment 3 for location. Note: Briefing requirements on attachment.

(3) Prospective contractors will provide the required information on Attachment 2 Application for Installation

Access Credential Form and email this form to both; Lisa W. Paschall, lisa.w.paschall.civ@mail.mil and Gary

Beck, (210) 808-6146/e-mail: gary.d.beck4.civ@mail.mil

(4) The above request information shall be submitted by email no later than 1300 hours (Central Standard Time)

18 July 2017 to allow for processing passes. .

(5) Prospective contractors shall report to the Walters Street Visitor Control Center (Adjacent to the Fort Sam

Houston Main Gate) at least One (1) hour before the initial briefing time to obtain a visitor pass to enter the mailto:lisa.w.paschall.civ@mail.mil mailto:gary.d.beck4.civ@mail.mil installation. The Walters Street Gate is located on Exit 159 B if traveling south on Interstate 35. If traveling north on Interstate 35, utilize Exit 159 A. Note: The visitor center is open 24 hours for pass processing.

(6) Contractors who drive shall bring a valid driver's license, current vehicle registration, and valid vehicle insurance certificate, for base visitor pass processing. Non-drivers will be required to provide a valid form of personal identification in order to enter the installation.

(b) Questions: Due Date, Time, and Place:

(1) All questions regarding this solicitation shall be submitted only to the 502d CONS personnel.

(2) Questions shall be directed to: Point of Contact, Lisa Paschall, lisa.w.paschall.civ@mail.mil and Gary D. Beck, Alternate Point of Contact, gary.d.beck4.civ@mail.mil

(3) Reference “RFQ FA3016-17-U-0176” in the “Subject” line of your email.

(4) Questions are due No Later Than (NLT) 10:00am, Central Standard Time, 1 August 2017.

(c) Quotes: Due Date, Time, and Place:

(1) Quote shall be submitted electronically via email to Point of Contact, Lisa Paschall, lisa.w.paschall.civ@mail.mil and Gary D. Beck, Alternate Point of Contact, gary.d.beck4.civ@mail.mil

(2) Quotes are due NLT 3:00pm, CST, 14 August 2017.

(d) General Information and Quote Format:

(1) The Offeror shall provide a quote for the requirement using the Bid Schedule.

(2) By responding to this RFP, the offeror accepts all terms and conditions contained herein.

(3) The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

(4) Offeror shall ensure their registration in the System for Award Management (SAM), at sam.gov.

(End of Addendum to 52.212-1)

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014) ADDENDUM

The provision at FAR 52.212-2 Evaluation – Commercial Items, applies to this acquisition, in addition to the following

Addendum to FAR 52.212-2. FAR 52.212-2(a) is tailored to read as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: The vendor shall meet all solicitation requirements and provide a detailed written plan on how to meet the requirements specified in the SOW. Reconditioned or used parts/equipment are not acceptable. If vendor submits an Equal product, specifications shall adhere to requirements of FAR 52.211-6 Brand Name or Equal as stated below.

Acceptability Ratings. The evaluation factors listed below apply only to the technical factors which will be evaluated and receive one of the following ratings:

(i) Acceptable – The proposal meets the minimum requirements of the solicitation.

(ii) Unacceptable – The proposal does not meet the minimum requirements of the solicitation

Price – PRICE (Total) - The total Firm-Fixed price shall include all items listed on schedule to include freight to be eligible for consideration of award. The quote must accurately cover all items listed in the schedule.

Basis of Award -- The Lowest Price Technically Acceptable (LPTA) source selection process will be the basis for selection of an awardee. Only those quotes determined to be technically acceptable will go forward to be evaluated on Price.

Award will be made to the responsive offeror whose offer represents the best value to the Government. Best value will result from the selection of the offer that meets or exceeds the requirements for non-cost factors and has the lowest Total

Price. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the

Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the mailto:lisa.w.paschall.civ@mail.mil offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

1. The following provisions and clauses are applicable to this RFQ and can be viewed through internet access at the Federal

Acquisition Regulation (FAR) Site, http://farsite.hill.af.mil

Clauses Incorporated By Reference:

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

FAR 52.204-7, System for Award Management (Oct 2016)

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

FAR 52.204-13, System for Award Management Maintenance (Oct 2016)

FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

FAR 52.204-22 -- Alternative Line Item Proposal (Jan 2017)

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 2017)

FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-28, Post-Award Small Business Program Rerepresentation (Jul 2013)

FAR 52.222-3, Convict Labor (June 2003)

FAR 52.222-19, Child Labor—Cooperation With Authorities and Remedies (Oct 2016)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008)

FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul 2013)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-1, Site Visit (Apr 1984)

FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation (Apr 1984)

FAR 52.253-1, Computer Generated Forms (Jan 1991)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) http://farsite.hill.af.mil/

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information (Oct 2016)

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016)

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013)

DFARS 252.225-7048, Export-Controlled Items (June 2013)

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

DFARS 252.232-7010, Levies on Contract Payments (Dec 2006)

DFARS 252.244-7000, Subcontracts for Commercial Items (Jun 2013)

DFARS 252.247-7023, Transportation of Supplies by Sea (Apr 2014)

Clauses Incorporated By Full Text

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Jan 2017) Addendum

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

(End of Clause)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Order – Commercial

Items (Deviation 2013-O0019) (Jan 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in

FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000

($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) __X__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10

U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.225-18 Place of Manufacture (Mar 2015)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United

States); or

(2) [ ] Outside the United States.

(End of provision)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm

(End of Provision)

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm

FAR 52.252-5 -- Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation Supplement (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

FAR 52.252-6 -- Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web

Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or

File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice” (stand-alone)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Pay Official DoDAAC

Issue By DoDAAC FA3016

Admin DoDAAC FA3016

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 -- Ombudsman (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of

Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

AFFARS 5352.223-9001-- Health and Safety on Government Installations (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and

Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

AFFARS 5352.242-9000 -- Contractor Access to Air Force Installations (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security

Program Management citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Solicitation)

Attachment 1

STATEMENT OF WORK

FOR

Lectern Digital Upgrades – Phase III

Joint Base San Antoio (JBSA)

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all management, tools, supplies, equipment, transportation, and non-personal services necessary to accomplish the installation and integration of Audio/Visual digital upgrades, as further defined in the attachments. The contractor shall be required to transport all replaced equipment to a central storage area, palletize, and prep for disposition through Defense Reutilization and Marketing Office (DRMO), 4060 Wilson Way, Joint Base San Antonio – Fort

Sam Houston, Texas, 78234.

1.1. DESCRIPTION OF SERVICES. Requirements for this project are defined in appendix B.

1.1.1. SCHEDULE. Provide a Project schedule coordinated with the Government Representative to identify specific timelines for each phase of the project and provide an overall estimated completion date. The point of contact (POC) shall coordinate with the Government representatives for access to the building(s) specified in this Statement of

Work (SOW) as necessary. The Contractor shall propose the start date to the Government representatives a minimum of three (3) work days prior to starting work, and shall subsequently schedule work dates and coordinate all work with the using agency and through the Government representatives.

1.1.2. PROJECT PLAN AND STATUS REPORTS. Provide a detailed upgrade and configuration Project Plan to the Government Representative. Hold weekly Integrated Project Team (IPT) meetings with the Government representatives, that covers progress made each week, ensure timelines are met and discuss any issues that arise.

Provide immediate notification of any change in installation and/or upgrade schedule to Government Representative

1.1.3. PROJECT SUPERVISION. Identify a POC and an alternate with authority to act for the Contractor relating to daily contract operation. The POC shall be an individual with at least five (5) years’ of experience that is responsible for contract performance and delivery; conducting project team meetings with the Government’s Project

Manager; producing a thorough project schedule that specifies building and rooms to be completed each day (within the specified period of performance); and handling logistic requirements. The POC shall coordinate and direct all contractor resources for project success, and shall be the primary project point of contact between the Contractor and the Government representative.

1.1.4. SITE EXAMINATION. Contractors shall examine the site and determine for themselves the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation shall not be permitted.

1.1.5. EQUIPMENT DELIVERY. All equipment shall be held by the contractor and delivered at the start of the installation. Contractor shall provide itemized list of all equipment with make, model and serial number as well as that installation specific information (building and room number) to the designated Government representative.

1.1.6. IMPLEMENTATION OF HARDWARE OR SOFTWARE COMPONENTS. Work in conjunction with organizational departments to ensure satisfactory implementation of any and all hardware or software components that shall attach to or install on existing network systems or devices.

1.1.7. REMOVAL OF EXISTING EQUIPMENT. Remove unneeded, existing lectern equipment once new equipment has been installed, tested, and accepted. Remove and dispose of all existing irrelevant infrastructure cabling once new infrastructure cabling for screens, sound systems, and projectors are installed, tested, and accepted. Contractors shall label, package, and move/transfer removed Government equipment. The Government shall provide contractor with safe place to store all existing equipment until moved to building 4188. Contractor shall provide an equipment list and the Government shall sign for all removed equipment at point of delivery to building 4188.

1.1.8. Brand Name. “Brand Name” supply items (or equivalent) shall be provided as required in this requirement.

1.1.9. LABELING. All terminations shall be labeled in accordance with previously established standards as evidenced by existing infrastructure.

1.1.10. INSPECTION AND ACCEPTANCE. Inspection and acceptance shall be at the project site. Notify the

Government Representative in writing when the entire project has been inspected and ready for the Government’s inspection. With this notification, prepare and submit a list of items that must be corrected or completed.

1.1.10.1. FINAL INSPECTION. The Government representatives or technical representatives shall conduct an inspection when the project is substantially completed prior to a final inspection of the facility.

Upon completion of the final inspection, if deficiencies are noted the Government representatives shall transmit a punch list report to the Contractor listing discrepancies requiring correction or completion. The Contractor has ten

(10) days to complete the punch list

When all final inspection discrepancies have been corrected, the Government representative shall conduct a re-inspection with the POC, the Contractor, and any needed subcontractors to determine whether the project can be finally accepted upon written notice from the Contractor that the punch list items are complete.

Upon written notice from the Contractor that the re-inspection punch list items are complete, the Government representative shall verify that the discrepancies have been completed and determine whether the project can be finally accepted.

1.1.10.4. GOVERNMENT ACCEPTANCE. In accordance with the terms of the contract, the Government shall accept, within ten (10) duty days after Final Inspection. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

1.2. GENERAL INFORMATION. The Contractor shall:

a) Conduct themselves in a professional, courteous manner, maintaining acceptable appearances and dress.

b) Report in (with the Government’s Representative) at the beginning of each day as well as check out and provide project status at the end of the day.

c) Be responsible for transportation to and from jobsite as required. Building/area access shall be provided to the

Contractor by the Customer or an assigned contact.

d) Maintain a clean and safe work environment. All unused materials, containers, tools and equipment shall be removed whenever possible and all trash debris shall be removed at the end of each day.

e) Take all precautions to protect all floors, walls, windows and other surfaces from stains, marring or other damage and shall be responsible for any necessary repairs.

1.2.1. COMMERCIAL WARRANTY. The Contractor agrees that the supplies/equipment or services furnished under this contract shall be covered by the manufacturer’s warranties. The printed terms and conditions of such warranties shall be provided to the Government with the delivery of any supplies/equipment or services covered.

1.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task.

1.3.1. CONTRACT MANAGEMENT. The Government representatives shall be identified to the Contractor prior to start of work and shall monitor Contractor compliance with terms and conditions of the contract and notify the

Government Point of Contact in writing of any deficiencies with recommendations as to corrective action. The

Government representative is not authorized to take any actions which may result in changes in the provisions, specifications, or pricing of this contract. No changes in or deviation from the scope of service shall be effected without a modification executed.

1.3.2. HOURS OF OPERATION. Work shall be completed within occupied buildings occupied but unoccupied work areas. Work hours shall be 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. At the option of the government, work may be permitted on Holidays, weekends or after 4:30 p.m. daily at no additional cost to the government.

1.3.3. HOLIDAYS OBSERVED. The Government holidays (non-workday weekdays) are New Year’s Day; Dr.

Martin Luther King, JR. Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day;

Veterans Day; Thanksgiving Day; Christmas Day.

Note: When any of the above holidays falls on a Saturday, the preceding Friday shall be observed as the legal holiday; holidays falling on a Sunday shall be observed on the following Monday

1.3.3.1 FACILITY CLOSURES. The Government shall notify the Contractor of anticipated closure of the facility, (i.e., training, holidays, administrative leave granted to the entire staff, or other closure including down days or family days) five (5) business days in advance or as soon as possible. In the event of unplanned closure of the facility due to natural disasters, military emergency, or severe weather, the Contractor shall be notified in the same manner as DOD civilian personnel. The Government shall not pay if work on the TO cannot be performed during these periods.

1.3.4. SECURITY REQUIREMENTS. Contractor shall provide the name, date of birth, driver’s license number and state of issue for all personnel which shall require access to Joint Base San Antonio, Fort Sam Houston to accomplish contract requirements.

1.3.4.1 APPLICABLE DOCUMENTS. The Contractor shall ensure all construction for this project is completed in with 29 CFR (Code of Federal Regulation) 1910, Occupational Safety and Health Administration General Standards and 29 CFR 1926, to include OSHA Construction Standards, Unified Facilities Criteria (UFC) 3-580-01

Telecommunications Building Cabling Systems Planning and Design, Unified Facilities Criteria (UFC) 3-600-01

Fire Protection Engineering for Facilities, UFC 4-010-01 Minimum Antiterrorism Standards for Buildings, International Building Code, and Uniform Mechanical Code, and DA Technical Guide for Installation Information

Infrastructure Architecture (I3A). Furthermore, all electrical work shall comply with NFPA Life Safety Code 101, the latest edition of NFPA 70, (National Electric Code) and NFPA standards for communications.

1.3.4.2 FIRE AND SAFETY REGULATIONS. The Contractor shall comply with all Fort Sam Houston Post Fire and Safety Regulations. The Contractor is required to comply with the American General Contractors' Safety

Manual and the Occupational Safety and Health Act. The Contractor shall comply with all applicable Air Force

Occupational Health and Safety Standards and Regulations.

1.3.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The services required under this SOWS are not designated as mission essential.

1.3.6. SPECIAL QUALIFICATIONS. The design and programming shall be accomplished under direction and supervision with an individual with ten (10) years’ of experience, licensing and certification sufficient to insure installation meets all government and testing standards, and all operational requirements. The physical installation of equipment will be accomplished by no less than three installers with a minimum of five (5) years’ of experience installing audio/video equipment similar to the environment of the Medical Education and Training Campus. The work shall be in strict accordance with the contract documents and standards of the industry. For those trades not requiring a license, the Contractor shall ensure qualified and experienced personnel in their trades are assigned to government project work

1.3.7. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by Air Force publication, in accordance with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records

Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, AFMAN 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AFRDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

1.3.8. AIR FORCE ANTITERRORISM (AT) PROGRAM. The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph

2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT

Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force

Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to Non-

Secure Internet Protocol Router Network, possessing a Common Access Card, nor enrolled in Defense Enrollment

Eligibility Reporting System. Compliance with the training will be monitored by the contracting officer’s representative.

2. DELIVERY SUMMARY.

Table I

Performance Objective SOW Paragraph Performance Threshold

1. Produce an agreed upon project schedule with the Project Manager.

Schedule

(Paragraph 1.1.1)

Produce an agreed upon project schedule with the Project Manager.

2. Conduct project team meeting with the PM and other government representatives.

Project Plan and Status Reports

(Paragraph 1.1.2)

Conduct project team meeting with the PM and other government representatives.

3. Identify a POC and an alternate with authority to act for the

Contractor relating to daily contract operation.

Project Supervision

(Paragraph 1.1.3)

Contractor shall provide a Project

Manager responsible for contract performance and delivery.

4. Furnish and install all required components to support the installation and operation of the audio/video equipment in the classroom. The Contractor shall connect, integrate, configure, program, and test existing AV equipment, screens, speakers, and projectors with newly installed equipment.

Specific Requirements

(Paragraph 1.1)

Contractor shall ensure existing hardware components fully integrates with new components, having less than a 1% error rate that is corrected within 24 hours of noted deficiency

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Contractor may utilize electrical utilities and restrooms facilities as needed. The Contractor shall use good judgment in the conservation of government utilities. The Contractor shall adhere to and enforce prevailing energy conservation practices.

3.1 WORK/STORAGE AND PARKING. Do not work or store materials in a manner that would hinder or otherwise block pedestrian circulation to exit corridors and exit doors in the event of an emergency or fire. Storage and parking shall be near the job site or as designated by the Government representatives. Limited storage may be available to contractor upon request. Storage of materials shall be coordinated with the Government representatives.

The storage areas shall be free of debris, refuse, spills, leaks, stains, splashes and excessive materials. All storage areas shall be maintained in a neat, clean, and safe condition.

TABLE II

Required Documentation

Equipment list(s) with room number(s), item description, brand name, make and model with serial numbers and quantity as system equipment is delivered and installed.

Documentation for all Original Equipment Manufacturer equipment, including user guides, maintenance guides, administration/configuration manuals, and training documentation.

Track, document, and deliver all software, software configurations, programming, and software licenses used by the system.

Documentation and full disclosures of warranty items to include time period of coverage and how and from whom to obtain warranty services. This shall cover all equipment, installation and other items with warranties concerning warranty information.

Cable layout and equipment drawings (either in CAD or PDF format).

Names, titles, certifications, training, and years of experience of key personnel in the design and supervision of the installation.

4. APPENDICES.

A Acronyms

B Lectern Digital Upgrades – Phase III

APPENDIX A ACRONYMS

ADLS Advanced Distributed Learning System

AF Air Force

AFI Air Force Instruction

AFMAN Air Force Manual

AFRDS Air Force Records Disposition Schedule

AT Antiterrorism

Bldg Building

CFR Code of Federal…