RFQ.pdf

Combined Synopsis/Solicitation

FA3016-17-U-0012

FA3016-17-U-0012

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate Request for Quote (RFQ) will not be issued. The solicitation number is FA3016-17-U-0012 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-92 and DFARS change notice 20161104. This is a notice that this order is a total set-aside for a small business concern. Only quotes submitted by a small business concern will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award. This NAICS code is 541350 and the size standard is $7,500,000.00. This is a requirement for services to Inspect, Maintain and Repair of Structural and Aircraft Fire Training Facilities.

Please provide the information below:

Payment Terms:

Net 30 Days

Other (Please specify)

Delivery Date:

Company

Name:

DUNS

Required Cage Code Number:

POC: Telephone #

E-Mail Address:

Tax ID#:

GSA Contract:

______ Warranty Information:

Do you have the capacity to invoice electronically (invoicing through WAWF)?

Business Size (please check all that apply in accordance to named NAICS code):

Large

Small

8(a) Certified

HUBZone

SDVOSB

WOSB

EDWOSB

FA3016-17-U-0012 Page 2 of 11

Inspection, Maintenance and Repair of Structural and Aircraft of JBSA Fire Training Facilities.

(The quote shall be valid for 90 days) (Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration.)

Clins SUPPLIES/SERVICES 2017 QTY UNIT UNIT

PRICE

ESTIMATED

AMOUNT

Non-Gas Fired Structural Fire Training

Facilities Annual inspection; for JBSA

Lackland, JBSA Randolph and JBSA Fort Sam

Houston. Class A Burn rooms to cover inspection, repair, and replacement of all parts and designed operation of all insptalled systems.

Includes the full operation of all safety designed parts and operation.

3 Ea

Semi-Annual Compliance Inspection; JBSA

Randolph. In accordance with the stament of work, the contractor shall fully inspect, test, maintain, perform preventative maintenance on the JBSA-Randolph SFTF (LPG Burn room on ground floor), to ensure full operation and compliance of standards. Includes full operational burn of the system.

2 Ea

Semi-Annual Compliance Inspection; JBSA

Lackland and JBSA Randolph. In accordance with the stament of work the contractor shall maintain the AFTF by scheduling and conducting two semi-annual inspections (not to exceed 180 days) The contractor shall perform all inspections, testing, maintenance and preventative maintenance IAW T.O 35E1-2-13-

1, 25 June 2013 Edition. The inspections shall be IAW Table 1 WP 006 and Table 3 WP 007 of the T.O. Contractor shall perform full operational burns of each burner. Contractor shall fill holes and smooth the ground rocks inside the berm to ensure flat surfface and to prevent injuries to firefighters during training.

2 EA

General Maintenance Work; for JBSA

Lackland, JBSA Randolph and JBSA Fort Sam

Houston live fire trainers to cover cost and purchase of materials, parts, and shipping. (Not to Exceed)

1 Lot $20,000.00 $20,000.00

General Labor; for JBSA Lackland, JBSA

Randolph and JBSA Fort Sam Houston trainers to instal, fix, repair, and replace parts and materials. Cost covers the renatl of heavy equipment such as lifts, bobcats, and other equipment to make the necssary repairs during the inspection periods. (Not to exceed)

1 Lot $12,000.00 $12,000.00

Attachments: 1. PWS 5 Dec 16 Total

FA3016-17-U-0012 Page 3 of 11

Special Notes and Instructions:

The vendor shall submit the response to this RFQ via email to the Contract Administrator:

Shantana S. Davis, Ph: (210) 671-1727, E-mail: shantana.davis.1@us.af.mil no later than 1000 CST on 13 December 2016 – (or sooner if possible) in order to be considered timely. The Contracting Officer for this solicitation is Jorge M. Cananvati; Ph: (210) 671-1728, E-mail: jorge.

canavati@us.af.mil. Questions pertaining to this request for quote are due no later than 12:00pm CST on 8 December 2016. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified for RFQ is “late” and will not be considered, unless the Contracting Officer determines that accepting the late quote would not unduly delay the award and acquisition or it was the only quote received.

1. Basis for Award. 502 CONS will issue a purchase order to the offeror who is determined to offer the Best Value to the Government, for performance of all line items listed in the

RFQ.

2. Best Value Evaluation. For this procurement, the Best Value determination will be made based on The Lowest Priced, Technically Acceptable (LPTA) quote. The

Government intends to award a purchase order resulting from this RFQ to the responsible quoter whose offer conforms to the RFQ. The following factors shall be used to evaluate quotes: quoted price and technical acceptability. Only technically acceptable quotes are eligible for award. Award will be made to the responsive vendor whose quote is the lowest evaluated price and meets the required technical and certification standards.

Factor #1

Offeror shall submit a plan describing your approach to provide sufficient staffing with appropriate qualifications/certifications to perform tasks IAW the entire scope of the Performance Work Statement, to include clearly defined labor mix (not to exceed 5 pages).

Standard: The proposed plan shall include sufficient detail for ensuring a qualified workforce to perform tasks IAW the entire scope of the Performance Work

Statement.

The standard for Factor #1 has been met when the proposed plan adequately demonstrates a sound and comprehensive approach for ensuring a qualified workforce to perform tasks IAW the entire scope of the Performance Work

Statement.

mailto:shantana.davis.1@us.af.mil mailto:jorge.%20canavati@us.af.mil mailto:jorge.%20canavati@us.af.mil

FA3016-17-U-0012 Page 4 of 11

3. Mandatory Registrations. To be eligible for award, registration with the System for

Award Management (SAM) must be current (legacy for On-line Registration and

Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). Must be small business certified under NAICS Code 541350 with a size standard of $7,500,00.00 . To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

4. Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

5. Funding: Funds are not presently available for this requirement. No award will be made until funds are available to make payments under a contract. The Government reserves the right to cancel this purchase request, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the

Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

Clauses Incorporated by Reference:

FAR 52.204-7 Central Contractor Registration FAR 52.204-13 Central Contractor Registration Maintenance FAR 52.212-1 Instructions to Offerors—Commercial Items FAR 52.212-4 Contract Terms and Conditions – Commercial Items FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-13 Notice of Set-Aside of Orders FAR 52.219-28 Post-Award Small Business Program Representation FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-3 Hazardous Material Identification and Material Safety Data FAR 52.223-18 Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-1 Payments FAR 52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration FAR 52.233-3 Protest After Award FAR 52.245-1 Government Property FAR 52.247-34 FOB Destination DFAR 252.203-7000 Requirements relating to Compensation of Former DoD Officials https://www.sam.gov/portal/public/SAM/

FA3016-17-U-0012 Page 5 of 11

DFAR 252.203-7002 Requirements to inform Employees of Whistleblower DFAR 252.204-7003 Control of Government Personnel Work Conduct DFAR 252.204-7004 Alt A System for Award Management DFAR 252.211-7007 Reporting of Government Furnished Property DFAR 252.232-7003 Electronic Submission of Payment DFAR 252.232-7010 Levies on Contract Payments DFAR 252.243-7001 Pricing of Contract Modifications DFAR 252.245-7001 Tagging, Labeling, and Marketing of GFP DFAR 252.245-7002 Reporting Loss of Government Property DFAR 252.245-7003 Contractor Property Management System Admin DFAR 252.245-7004 Reporting, Reutilization, and Disposal

Clauses Incorporated by Full Text:

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (OCT 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

FA3016-17-U-0012 Page 6 of 11

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222- 40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

FA3016-17-U-0012 Page 7 of 11

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

Per Court Injunction dated 24 Oct 2016 and OMB memo dated 25 Oct 2016 do not implement the following until further direction.

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

(End of Provision)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ and www.arnet.gov http://farsite.hill.af.mil/ http://www.arnet.gov/

FA3016-17-U-0012 Page 8 of 11

52.252-6 -- Authorized Deviations in Clauses. (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests

FA3016-17-U-0012 Page 9 of 11 through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(i) Inspection location: Destination

(ii) Acceptance location: Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

*Info to be completed upon Award.

Pay Official DoDAAC - Issue By DoDAAC - Admin DoDAAC - Inspect By DoDAAC - Ship To Code - Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) - Service Acceptor (DoDAAC) - Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable

FA3016-17-U-0012 Page 10 of 11

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. The AFICA Ombudsman supporting AETC is the Deputy Director of Contracting, AFICA/KT (OL-AET), 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652- 1722 (DSN 487-1722). The alternate Ombudsman is the Chief, Clearance & Program Support Division, AFICA/KTC, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652- 7075 (DSN 487-7075). As a matter of procedure, once the Ombudsman has been contacted, s/he will issue a notification to the CONS stating the Ombudsman is engaged and will ask the CONS not to take further action to the acquisition without coordination with the Ombudsman.

FA3016-17-U-0012 Page 11 of 11

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)