FA3016-21-U-0102 - OB Saftey Conference Coordinator Official Release.pdf

Combined Synopsis/Solicitation

FA3016-21-U-0102

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ) RFQ No. is FA3016-21-U-0102.

2. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular 2021-05 effective 10 March 2021 and DFARS Publication Notice 20210520 effective 20 May 2021.

3. This acquisition is a 100% Small Business set-aside in accordance with FAR 19.502-2. Interested vendors shall refer any and all eligibility questions to their respective Business Development Specialist at their respective servicing SBA District Office. The associated NAICS is 611430; the size standard is $12M.

4. See the attached solicitation Schedule of Services (Reference Atch No. 1) for applicable contract line items (CLINS), quantities, and units of measures.

5. See the attached solicitation Performance Work Statement (Reference Atch No. 2) for the description of requirements.

6. Place of Performance: Department of Defense Military Treatment Facilities in San Antonio, Texas and the surrounding San Antonio, Texas Area.

Period of Performance: 1 year after receipt of order (ARO), plus four (4) option years.

FOB Point: Destination

7. The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-1 – Instructions to Offerors – Commercial Items

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard:

The NAICS code is 611430, Professional and Management Development Training, which has a Small Business Size Standard of $12M.

(b) Submission of Quotes:

To assure timely and equitable evaluation of quotation, quoters must follow the instructions contained herein.

The quotation cover page must bear signature of acknowledgement of all amendments.

Quote must complete fill-ins in the combined synopsis/solicitation no. FA3016-21-U-0102, Attachment 3

– Applicable Clauses and Provisions, and Attachment 1 – Schedule of Services. Quotes must be submitted on Attachment 1 – Schedule of Services with acknowledgement of all amendments, if applicable.

Quoters shall complete all necessary fill-ins, certifications, and provisions. Quoters shall complete only paragraph (b) of the provision FAR 52.212-3 if the quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) website at https://sam.gov/SAM/. Quoters who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their quotation.

Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the ability to provide the required services in accordance with (IAW) the attached PWS (Attachment 2). The quotation shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete quotation consists of two (2) parts:

Part Content Page Limitation

I Price Quotation submitted on Attachment 1 – Schedule of Services

N/A

II Technical Quotation N/A

Failure to furnish a complete quotation may result in the quotation being determined unacceptable by the Government. Response to this solicitation (including all parts) must be submitted via e-mail no later than 19 July, 2021, 3:30 PM CDT.

The quotation document, must include Part I the price quotation and Part II the completed technical quotation, information must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Mrs. Sharla J. Blalock, Contract Specialist, sharla.blalock@us.af.mil, (830) 714-5253

Mr. Marcus H. Mattingly, Contracting Officer, marcus.mattingly@us.af.mil, (210) 272-7186

Submit the entire quotation submittal to the office specified in this solicitation on or before the exact time specified in this combined synopsis/solicitation.

Provide one (1) electronic quotation copy. The submission shall be logically assembled. Each section shall be clearly identified.

All quotation documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-mail system experiences delays, therefore, quoters are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).

The Government will not be responsible for any failure of transmission or receipt of the quote, or any failure of the quoter to verify receipt of the emailed quote.

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial quotes, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, quoters may be required to submit other than certified cost or pricing data to support a determination of price reasonableness.

PART I, PRICE QUOTATION. Quoters shall not alter the electronic version of Attachment 1 – Schedule of Services, other than to fill in required information as outlined below. In particular, quoters shall not delete page breaks or to alter headers/footers.

(a) Please provide the information below:

Discount terms (payment terms such as Net 30):

Company Name:

POC / address of quoter: ___

E-mail Address: ___

Telephone #: _

Tax ID #: ___

CAGE Code:

DUNS: __

Quote date:

(b) Schedule of Services. See the attached solicitation Schedule of Services (Attachment 1) for applicable contract line items (CLINs) quantities, and units of measures.

(c) Provide the completed Representations/Certifications (e.g. 52.212-3, 52.204-24).

(d) Provide the acknowledgement of amendments as applicable.

PART II, TECHNICAL QUOTATION. Quoters shall provide sufficient information, as required below to allow the Government to judge the quoter’s technical capability to perform the requirements of this solicitation. Quoter’s technical quotation must address the following technical evaluation factors:

Technical Factor – Ability to Perform: Quoters shall provide documentation demonstrating an ability to successfully meet the PWS requirements.

(e) The technical response shall clearly demonstrate the quoter’s ability to perform the duties of an obstetrics patient safety conference coordinator IAW the PWS.

(f) Product Samples, is deleted in its entirety.

(g) Multiple Offers, is deleted in its entirety.

(h) Late submissions, modifications, revisions, and withdrawals of quotes: IAW basic provision.

(i) Contract award (not applicable to Invitation for Bids). The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore each quote should contain the quoter’s best terms from a price and technical standpoint.

However, the Government reserves the right to hold interchanges (using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government, IAW 52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Quoter responses to the INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this RFQ.

(j) Multiple Awards: The Government will award a single contract on an “all or none” basis;

multiple awards shall not be contemplated.”

(End of Addendum to 52.212-1)

8. FAR 52.212-2, Evaluation - Commercial Items, and addendums apply to this acquisition.

ADDENDUM to FAR 52.212-2

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price Purchase Order for this competitive 100% Small Business set-aside service acquisition. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your quotation, by submission of its quote, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in a quotation being determined ineligible for award.

It is the Government’s intent to evaluate quotations and award an order IAW FAR 13.106.

Award shall be made to the quoter who is technically acceptable, has the lowest total evaluated price (TEP), and is deemed responsible IAW FAR Part 9.

Evaluation Factors

The following evaluation factors will be used to evaluate each quotation. The Government will evaluate quotations for acceptability, but will not rank the quotations by the non-price factors. If the Government receives fewer than three (3) initial quotations, all quotations will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotations, the Government will only select the three (3) lowest priced quotations and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotations for technical acceptability if it is in the Government’s best interest to do so. If additional quotations are evaluated for technical acceptability they will be selected in the order of total evaluated price. A quoter’s TEP will be determined by multiplying all unit prices by the quantities in the Schedule (Attachment 1) and adding all extended prices, including options IAW FAR 52.217-5. The Government will utilize FAR 13.106 to determine the price fair and reasonableness.

A. PART 1 - PRICE:

Quoters whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

The contractors’ price quotation will be evaluated for award purposes, based upon the total evaluated price explained in the Evaluation Factors above.

B. PART II – TECHNICAL ACCEPTABILITY:

Next, the government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The quotations shall be evaluated against the following factor:

Technical factor: Ability to Perform

A quote must be rated “acceptable” in all factors in order to be eligible for award. An “unacceptable” rating in any factor will result in the overall technical quotation being rated “unacceptable” and the quotation will therefore be ineligible for award. The Government will utilize the information provided by the quoter in making a technical acceptability determination. If a quoter’s technical quotation is determined to be Technically Unacceptable, no further evaluation will be conducted. Quoters determined to be technically unacceptable may be eliminated from consideration for contract award.

The technical evaluation factor upon which a quoter’s technical quotation will be evaluated and the respective Standard of Acceptability of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for the technical factor and an overall rating to each technical quotation.

Technical Criteria Ratings

Rating Definition

Acceptable Quotation meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable Quotation does not meet requirements of the solicitation and contains one or more deficiencies; quotation is unawardable.

1. Technical factor - Ability to Perform: Quoters will be evaluated to the extent to which they provide documentation demonstrating an ability to successfully meet the PWS requirements.

Standard of Acceptability:

The technical response shall clearly demonstrate the quoter’s ability to perform the duties of an obstetrics patient safety conference coordinator IAW the PWS.

Definitions:

Interchanges

Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all quoters at its discretion. A competitive range determination is not required to enter into interchanges and Final Quotation Revisions will not be required.

9. Quoter(s) is(are) required to include a completed copy of all provisions (e.g. 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.212-3, Offeror Representations and Certifications - Commercial Items), with their quotation.

10. The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, all FAR clauses cited in the clause are applicable to the acquisition.

11. Additional clauses and provision applicable to this acquisition are found in Attachment 3, Applicable Clauses and Provisions.

12. Defense Priorities and Allocations System (DPAS) and assigned rating: N/A

13. The complete quotation package is due 19 July 2021; 3:30 P.M. CST. If you have any questions, please contact Sharla Blalock at sharla.blalock@us.af.mil or Marcus Mattingly at marcus.mattingly@us.af.mil . All questions and/or requests for information must be submitted no later than 07 July 2021, 3:30 P.M. CST.

Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date of receipt of quotations. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

Attachments:

1. Schedule of Services

2. Performance Work Statement (PWS)

3. Applicable Clauses and Provisions

4. Professional Exemption Form