Atch_1_-_Specifications_10_Sep_18.pdf

Hematology requirements

The Keesler Medical Center at Keesler AFB, Mississippi requires the lease of one (1) Hematology system with two (2) functioning analyzers, slide maker stainer, Cellavision (digital cell morphology system), or equivalent, and advanced red blood cell morphology software with remote license package (5 concurrent licenses). The requirement must include reagents to perform 31,000 Complete Blood Counts (CBC) with at least a 5 part differential and 1,500 retics annually. Proposal must include equipment training as follows: Initial training (upon award) for two (2) key operators including lodging (hotel), per diem, and travel (airfare) expenses to/from Keesler AFB and training location (offsite location). Non-Initial additional training: Upon request, training for one operator per year per instrument. (If offsite, include lodging (hotel), per diem, and travel (incl. airfare) expenses to/from Keesler AFB and training location).

Non-initial training only: If training is equivalent to original equipment manufacturer (OEM) training, alternative training delivery (i.e., distance training) may be substituted in lieu of offsite, in-person training.

The contract will include all calibrators, controls, and reagents as well as all instrument installation, setup and validation, supplies and labor. Periodic maintenance and 24/7 technical support (with local service personnel preferred) included along with all replacement parts, supplies and labor. Response to service needs provided not later than 24 hours and resolution not later than 48 hours from report of service need within standard business hours (5 days, 8 hours). The contract must include two (2) identical, separate analyzers that operate independently of each other. They may be connected but cannot be connected in a way that if one analyzer stops working, malfunctions, or likewise, it affects the other analyzer. Analyzers will not share a power supply or plug/cord. Reagents must be billed and shipped as needed. Any software requirements to meet requests must be included in proposal.

Instruments must be installed, validated and ready for patient testing not later than 31 Dec 2018 to begin patient testing on 1 Jan 2019. This includes all correlation, precision, linearity, normal range and any other required validation studies. The information and data must be provided to the Hematology management staff electronically and in a binder. NOTE: Current contract ends 31 December 2018.

Analyzer requirements:

1. Reagents must have a bar-code identification containing the lot number, expiration date, and unique identification code.

2. Must be FDA approved for testing to include body fluids, including synovial fluid.

3. Must be able to perform a complete blood count with red blood cell indices and at least a 5 part differential, immature granulocytes and reticulocyte panel.

4. Must be able to program user defined decision rules according to laboratory needs. This includes autovalidation.

Any additional software required to meet these requirements must be included in the offer price

5. Must have the capability to perform automatic repeat of samples without technician intervention based on result criteria and defined decision rules and provide further action comments on patient printouts.

6. Must retain a patient history for automatic repeat of delta checks on patients.

7. Must have a bi-directional interface capable of connecting with laboratory information system, Composite

Health Care System (CHCS), compliant with Department of Defense (DoD) Information Assurance and Accreditation Process (DIACAP), and a non-Windows XP operating system

8. The analyzers must meet all necessary power and waste requirements as dictated by the current laboratory work space. Work space power and waste requirements are as follows: Power supply must be 120VAC, 60 Hz. Drain is plumbed at the back of analyzers. Access point to the drain is required in case of leaks. The drain is located at the rear in approximately middle of the available space’s length.

FA301018R0034 Hematology Specifications - 10 Sep 2018

9. Both instruments and all additional attachments (computer, slide stainer, digital cell morphology system) fit in a 144” (length) x 49.75”(depth) x 80” (height) space limitation.

10. Must have minimal (<15 minutes ) hands-on daily, weekly and monthly maintenance requirements.

11. Must be able to, at a minimum, download Quality control data to DVR and submit to a peer group program for comparison. Direct upload is preferred. If additional software or processing is required for these capabilities, include as required.

12. Must be able to connect to and interface with slide maker stainer. Slides must be compatible with cellavision, or equivalent, digital cell morphology system.

13. Must be able to perform positive identification of patient samples and sample cassettes.

14. Must have auto verification abilities. If additional software is required for these capabilities, include as required.

15. Must be able to interrupt routine processing for STAT sample processing.

FA301018R0034 Hematology Specifications - 10 Sep 2018