CDSS_II_Section_L_-_7_Nov.pdf

FA3002-17-R-0001, Candidate Development Support Services (CDSS) II

Attachment 2

Section L, Instructions, Conditions, and Notices to Offerors

1.0 GENERAL INFORMATION

1.1 General

1.1.1 This requirement will be competed as a non-commercial Total Small Business Set-

Aside under NAICS Code 621999.

1.1.2 To assure timely and equitable evaluation of proposals, offeror(s) must follow the instructions contained herein. Offeror(s) are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate volumes; Volume I – General, Volume II – Technical Capability, Volume III – Price.

1.1.3 IAW FAR Subpart 4.803(a)(10), the Government will retain one copy of all proposals. All additional copies of proposals will be destroyed by the Government after contract award.

1.1.4 Submission of offers. Submit signed and dated offers to the office identified in

Section L paragraph 1.2.1 below at or before the exact date and time specified in Block 9 of the

SF33, Solicitation.

1.1.5 The Procurement Contracting Officer (PCO) and Contract Specialist (CS) are the sole points of contact for this acquisition. Offerors are responsible for ensuring receipt of any communication by the designated officials. Verification of receipt of communications can be done via email or telephone. Questions and written requests for clarification shall be done via email only. Points of contact (POCs) are:

Mr. Sheldon T. Washington (PCO) Ms. Leah M. Solomon (CS)

E-mail: sheldon.washington.2@us.af.mil E-mail: leah.solomon.2@us.af.mil

Telephone: 210-652-7873 Telephone: 210-652-7878

1.1.6 Exceptions to Terms and Conditions. Offerors are required to meet all solicitation requirements as defined in Section L of the RFP. Offerors must clearly identify any exceptions to the solicitation terms and conditions, to include a complete rationale supporting the exception that fully explains potential impacts on the performance, schedule, price, and specific requirements of the solicitation.

1.1.7 Potential Errors. If an offeror believes requirements in these instructions contain an error, omission, or are unsound or ambiguous, the offeror shall immediately notify the PCO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.215-1(f)(4).

mailto:sheldon.washington.2@us.af.mil mailto:leah.solomon.2@us.af.mil

1.1.8 Proposals must be submitted in both electronic and paper format as specified in L.1.2, Organization/Distribution/Number of Copies/Page Limits. In case of conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, the name of the offeror, and the offeror’s POC name, address and phone number.

1.1.9 Offerors are cautioned that JBSA-Randolph, TX has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance.

SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS.

Offerors are responsible for allowing sufficient time to obtain a visitor pass and deliver the proposal PRIOR to the time specified for receipt. Contact the POCs in Section L paragraph 1.1.4 with questions regarding base entry. Late proposals will be processed IAW FAR 15.208 and

FAR 52.215-1(c)(3), “Submission, Modification, Revision, and Withdrawal of Proposals”.

1.2 Organization/Distribution/Number of Copies/Page Limits

The proposal shall consist of three separate volumes. The offeror shall organize the proposal as set forth in the Proposal Organization table below. The titles, contents of the volumes, page limits and number of copies shall be as follows:

Volume Title Hard Copies Page Limit I. General

Information General 1 No page limit

II. Technical

Capability Volume

Factor 1: Technical

Capability

Sub-Factor 1.1

Sub-Factor 1.2

Sub-Factor 1.3

2 (1 original plus, 1 redacted copy)

Redacted copy should not include any reference to the company name and/or any identifying logos.

Limit to no more than 25 pages

Additional pages will not be considered for evaluation

III. Price Volume

Factor 2: Price

Proposal

(original)

No page limit

Pricing shall be provided using

Section B – Supplies or Services and

Prices

One proposal shall be marked "Original" and all others shall be marked as "Copy." Narrative documentation shall be submitted in Microsoft Word (version Office 2010 or higher).

1.2.1 Mail or hand deliver required hard copies of each volume to the following:

Mr. Sheldon T. Washington

Ms. Leah M. Solomon

338 SCONS/PKD

2021 First St. West

JBSA-Randolph TX 78150-4302

1.2.2 Binding and Labeling. All hard copies (other than the Original) proposal volumes shall be submitted in separate three-ring binders. The unbound, Original proposal shall include a standard (3 inch spaced) two-hole punch applied to the top center of each page when viewed in portrait orientation (for Government filing) printed double sided head to foot. Volumes I, II, and

III shall not be submitted together within the same binding. Designate on the volume cover which proposal package contains the original, executed copy of the RFP. Include with each proposal cover letter or proposal cover page: name, office phone and fax number (and, if applicable, cell phone number), and e-mail address for the proposal point of contact. Clearly mark as to whether it is the original or copy, volume number, title, solicitation identification, and the offeror’s name. Be sure to apply all appropriate markings including those prescribed IAW

FAR 52.215-1(e), "Restriction on Disclosure and Use of Data,” and FAR 3.104-4, “Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.”

1.2.3 Page Format Restrictions and Limitations.

1.2.3.1 Page Format. Pages shall be 8.5 x 11 inches, not including foldouts used for charts, tables, or diagrams. Pages shall be typed. Except for the reproduced sections of the solicitation document, typing shall be single space, 12 font size, and Times New Roman font style. Smaller font size may be used in tables, drawings, charts, graphs, and diagrams, but shall not be less than

10 font size, Times New Roman. Margins on all four edges of each sheet shall be at least one inch. Proprietary statements, security markings, and page numbers may fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs), if issued, as well as to the initial proposal.

1.2.3.2 Page Limitations. Compliance with page count limits shall be verified via the hardcopy. Page limitations shall be placed on responses to ENs. The specified page limits for

EN responses will be identified in the letters when forwarding the ENs to the offeror(s). Any supporting documentation that is in response to an EN, not to include change pages, will not be subject to page limitations.

1.2.3.3 Pages Counted. Pages exceeding the page limitations in this Section L, will not be read or evaluated, instead, such additional pages will be destroyed. Each page shall be counted except the following: the Quality Control Plan, transmittal letter, cover pages, tab-divider pages, title pages, table of contents, lists of tables and drawings, glossary of acronyms, cross-reference matrix, position qualifications or staffing/manpower matrix, signed letters of agreement from suppliers/vendors/agencies summarizing buy/use/lease agreements, blank pages and exceptions to the solicitation. Double-sided printed sheets will be counted as 2 pages.

1.2.3.4 Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.2.3.5 Foldouts. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics;

not for pages of text. For tables, charts, graphs and figures, the font shall be no smaller than 10 font size, Times New Roman.

1.2.4 Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1.2.4.1 Requirements of the RFP (including CLINs) and Performance Work Statement

(PWS) and Government standards and regulations pertaining to the PWS.

1.2.4.2 Evaluation Factors for Award in Section M of this RFP.

2.0 Volume I – General

2.1 All solicitation amendments must be acknowledged IAW FAR 15.206 – Amending the Solicitation and submitted with the proposal. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Failure to follow the below proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

2.2 IAW FAR 52.204-8, Annual Representations and Certifications (Apr 2016), offerors are reminded that Representations and Certifications are to be maintained at the following website: www.sam.gov. In addition, offerors are reminded to see RFP Section K.

3.0 Volume II – Technical Factor

3.1 The Technical Volume shall be specific and complete. Your responses will be evaluated against the technical evaluation criteria defined in Section M, Evaluation Factors for

Award. Using the instructions provided below, your technical proposal must provide a detailed approach to accomplish/satisfy all subfactors. All requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2 In the technical volume, address your technical solution for meeting or exceeding the

Government’s minimum performance or capability requirements of each technical subfactor.

PWS references provided are for reference and may not constitute every section of the PWS, or its appendices, in which a subfactor may be applicable.

3.2.1 Volume Organization

The Technical volume shall be organized according to the following general outline:

a) Table of Contents

b) List of Tables and Drawings

c) Technical Capability

a. Subfactor 1 – Management Approach http://www.sam.gov/

b. Subfactor 2 – Staffing Approach

c. Subfactor 3 – Quality Control Plan

3.3 Subfactor 1: Management Approach. The offeror shall provide a detailed

Management Approach that will successfully accomplish the requirements of the solicitation, which include providing expert guidance on safety, nutrition, physical fitness workout plans, mental resiliency, and use of proper exercise techniques to ensure candidates for Pararescue

(PJ)/Combat Rescue Officer (CRO), Combat Control (CCT)/Special Tactics Officer (STO), Special Operations Weather (SOWT), Tactical Air Control Party (TACP)/Air Liaison Officer

(13L), Explosive Ordnance Disposal Technician (EOD) and Survival, Evasion, Resistance and

Escape (SERE) career fields reach their full potential in preparation for the Physical Ability and

Stamina Test (PAST). At a minimum, the offeror shall address the following:

3.3.1 Provide an approach for securing locations to administer the PAST for the duration of the period of performance. The locations proposed for testing must allow for all elements of the

PAST to be started within the required timeframes outlined in PWS Attachment 1. The locations must be sufficient and well distributed throughout the various field locations to accommodate all geographic regions and must meet the standards outlined in the PWS and subsequent attachments. Contractor must provide the name, address and location of the facilities to be used for administering the PAST.

3.3.2 Provide an approach for administering, recording and reporting candidate’s PAST evaluation results to identified Government representatives.

3.3.3 Provide an approach for developing medically-approved physical fitness and nutritional plans for Special Operations/Combat Support candidates.

3.4 Subfactor 2: Staffing Approach. The offeror shall provide a detailed staffing plan that describes how the contractor will fill positions in a timely manner while maintaining a personnel support structure with the requisite education, skills, and expertise to perform tasks in accordance with the PWS. At a minimum the staffing plan shall:

3.4.1 Identify the number of proposed personnel that will be located within each recruiting zone as identified in paragraph 4.4 of the PWS.

3.4.2 Address personnel qualification requirements set forth in Section 5 of the PWS and represent a well thought out plan for ensuing at least 1 each of experienced SO/CS personnel (PJ, CRO, CCT, STO, SOWT, TACP, 13L, EOD, SERE) are on staff.

3.4.3 Provide a plan for minimizing staff turnover and impact on continued performance of

PWS requirements.

3.5 Subfactor 3: Quality Control Plan. The offeror shall provide a detailed Quality

Control Plan that identifies processes, procedures, and metrics which are likely to result in a successful outcome within proposed cost and schedule. At a minimum the Quality Control Plan shall:

3.5.1 Demonstrate the offeror’s ability to meet the Government’s performance objectives in a timely and consistent manner.

3.5.2 Identify process for initiating corrective actions to mitigate and correct performance deficiencies.

3.5.3 Clearly demonstrate offeror responsibility for quality control and not shared responsibility with the government.

4.0 Volume III - Price

4.1 The offeror shall propose and insert a whole unit price, with no decimal places, for each firm-fixed priced (FFP) CLIN in Section B of this solicitation. Proposed prices must be based on the applicable Service Contract Labor Standard Wage Determination(s) (WDs) IAW

FAR 52.222-49. The offeror shall use www.wdol.gov to identify the WDs used in the Price

Volume. The Government will use this information as part of the offeror’s proposal to evaluate for price fairness, reasonableness, and balance.

4.1.1 The Government will conduct a price evaluation of all technically acceptable proposals submitted. Total Evaluated Price (TEP) will be determined by multiplying the quantities identified by the proposed unit price for each Firm Fixed Price (FFP) Contract Line Item

Number (CLIN) and then totaling all CLINs.

4.1.2 The Government reserves the right to require the submission of Other Than Certified

Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

5.0 Past Performance

5.1 Past Performance will not be an evaluation factor; however, the PCO will review past performance to support a determination of offerors’ responsibility or nonresponsibility. The

PCO may use any sources available in making the determination, to include, but not limited to

PPIRS or other databases; interviews with Program Managers, Contracting Officers, Fee-

Determining Officials; and the Defense Contract Management Agency.

6.0 Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume

(Volume III). Under no circumstances shall this data and documentation be included elsewhere in the proposal.