Attach 7 Add'l Instructions.docx

FA3002-10-R-0045

Attachment 7

FAR 52.212-1, Instructions to Offerors – Commerical Items -- Addenda

I. PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price Proposal, Part II - Technical Proposal, and Part III - Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit (1) original hardcopy plus (3) additional copies AND two (2) electronic copies on CD-ROMs. Electronic documents shall be in Microsoft Word and/or Excel format (Microsoft Office 2007 or lower). Submitted CD-ROMs containing the Price Proposal shall be submitted separately from CD-ROMs containing the Technical Proposal and Past Performance Information.

(a) Attachment 1, Part 1 (Schedule B) constitutes the model contract and is being provided for informational purposes only. Do not fill-in. Complete Attachment 1, Part 2: Cost Model. NOTE: There are multiple worksheet tabs within the workbook.

(b) Attachment 1, Part 2 (Cost Model). The total amount for On-site Support (for all five years within ordering period) plus the total cost for each Sample TO will make up the Total Evaluated Price.

(c) Attachment 1, Part 2, DIACAP On-site and Escalation. Insert proposed labor category, labor hours, labor rate and cost per month in yellow highlighted area for subCLINS 0001AA – 4001AB for On-Site DIACAP support at Randolph AFB and possibly Maxwell AFB. The total amount must equal the cost per month multiplied by 12 months. Insert all proposed labor categories and labor rates to be established under CLINS 0003 & 0004 for each applicable year within the 5 year ordering period. Labor rates proposed will become Firm Fixed Priced labor rates for issuing task orders through out the life of the contract.

(d) Attachment 1, Part 2, Sample TO # 1 through 4 (E-Exams3, SecondLife, AUL ILS, and FISMA). Complete the necessary fill-ins in the yellow highlighted areas. Insert proposed labor categories, labor hours, labor rate, a number of proposed months and estimated amount of travel (with breakdown) required to complete each project. Total labor required for each subCLIN must equal unit price. Extended amount must equal the unit price multiplied by the quantity. Total cost must equal extended amount for each subCLIN plus travel.

NOTE: While no definite decision has been made, it is likely that the sample projects will result in actual Task Orders under this IDIQ contract. Therefore, all proposals for sample projects shall remain effective for 180 days from the proposed submission date.

2. PART II – TECHNICAL PROPOSAL - Limited to no more than 40 pages. Submit (1) original hardcopy plus (8) copies AND two (2) electronic copies on CD-ROMs. Electronic documents shall be in Microsoft Word format (Microsoft Office 2007 or lower). Submitted CD-ROMs containing the Technical Proposal shall be submitted separately from CD-ROMs containing the Price Proposal and Past Performance Information.

(a) Subfactor - Technical Proficiency:

1. Provide examples that demonstrate technical knowledge of governing DoD instructions and Air Force Instructions for integration and development of Certification and Accreditation packages.

2. Describe how all DIACAP tasks and deliverables associated with Phases 1, 2, 3, and Receipt of ATO listed under Section 1.10 in the PWS will be accomplished.

3. Describe how coordination with the system owner will be accomplished to meet minimum database solution requirements and ensure appropriate EITDR and FISMA questions are answered.

4. Describe process for meeting DIACAP timelines in an efficient and timely manner by listing examples demonstrating that you can meet the FISMA requirements memo, initiate it within 10 working days of assignment and complete all requirements within 90 days of initiation.

(b) Subfactor – Staffing:

1. Describe plan to provide knowledgeable employees to validate DIACAP packages and integrate the DIACAP process.

2. Describe plan to provide qualified on-site personnel with sufficient knowledge of Information Assurance to provide technical guidance on completion of DIACAP packages and provide DIACAP training IAW the PWS.

3. Describe what authority the on-site personnel will be given and how on-site or other personnel will quickly mediate any problems that arise to include schedule delays.

(c) Subfactor: Security: Describe plan to comply with Government Communications-Computer Security policies, instructions, and guidelines.

3. PART III – PAST PERFORMANCE INFORMATION - Limited to no more than 2 pages per contract listed. Only references for same or similar type contract desired. Submit original hardcopy plus (3) copies AND two (2) electronic copies on CD-ROMs. Electronic documents shall be in Microsoft Word format (Microsoft Office 2007 or lower). Submitted CD-ROMs containing Past Performance Information shall be submitted separately from CD-ROMs containing the Technical Proposal and Price Proposal.

(a) Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a summary list of no more than five (5), of the most relevant and recent contracts performed for Federal agencies and commercial customers within the last three (3) years. Recency is defined as performance occurring within the last three (3) years of the date of this solicitation, except that ongoing programs must have begun no less than three (3) months from issuance of the RFP. Past Performance Information with AF specific DIACAP and EITDR experience will be considered more relevant than non-AF specific and non-EITDR experience. Three (3) additional past performance references may be provided for any proposed subcontractors.

A completed Past Performance Worksheet (see Attachment 7a) for each of the contracts listed in the summary shall be provided. Each worksheet shall not exceed two pages. Ensure the points of contact are current with correct e-mail address and telephone information. It is the offeror’s responsibility to provide correct information. Offerors shall send the Past Performance Questionnaire (Attachment 7b) to their customer’s point of contact for each of the contracts identified in the summary list requesting that the completed questionnaire be sent directly and only to the Contracting Officer. Offerors shall complete Section I and II of the questionnaire. It is the offeror’s responsibility to provide accurate point of contact information, perform any required follow-up with points of contacts, and to coordinate with the Contracting Officer so that the completed questionnaires are received by the due date.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. The total number of contract references for all partners shall not exceed number limit stated above in paragraph C(3)(a).

(b) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award in Attachment 8 of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Attachment (7) will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal Parts II and III shall be as follows:

(a) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch.

(e) Elaborate formats, bindings or color presentations are not desired or required.

5. Past Performance Worksheets and Past Performance Questionnaires (see Attachments 7a & 7b) shall be provided via email or fax to Melissa Gonzalez:

melissa.gonzalez@randolph.af.mil and Joseph Sitterly: joseph.sitterly@randolph.af.mil no later than 3:00 PM CST on Monday, 19 Apr 2010.

Technical & Price Proposals shall be provided via mail no later than 3:00 PM CST on Thursday, 30 Apr 2010. Submissions via email will not be considered received by the Contracting Office. The Contracting Office will acknowledge receipt when submitted proposals are received and hand date & time stamped. It is incumbent upon Offerors to confirm receipt acknowledgement.

Fax Number: (210) 652-5733