Culinary Services Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

In-flight Culinary Arts Training Course

(IAW FAR 12.603(c))

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. FAR Part 13 applies.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The synopsis/solicitation reference number is FA286020R0004 and is being issued as a Request for Proposal (RFP). The solicitation document included in this combined synopsis/solicitation will be used to submit a proposal. The government intends to award a 5-year Indefinite Delivery/Indefinite Quantity contract, having a minimum of 50 students and a maximum of 600 students over the life of the contract, as a result of this solicitation, using LPTA (Lowest price technically acceptable) evaluation methods.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-03, Effective: 13 December 2019. In addition to the Federal Acquisition Regulation (FAR) and the Air Force Federal Acquisition Regulation Supplement (AFFARS).

(iv) This acquisition is being solicited as a 100% Small Business Set-aside. The associated NAICS code is 611519, Other Technical and Trade Schools, with a size standard of $15M.

(v) Contractors shall submit a proposal for all supervision, labor, equipment, materials, or vehicles necessary to perform services for the In-flight Culinary Arts Training Courses for a base period of performance of twelve

(12) months and four (4) each 12-month option years. Offerors shall submit pricing estimates in the format included in this solicitation (Please see FAR 52.212-1, Instructions to Offerors, below).

(vi) The awardee shall have the capacity to train students within fifteen (15) days after issuance of first task order. Please see the Performance Work Statement for a detailed description of the requirement.

(vii) The Government anticipates award of a firm fixed-price IDIQ contract. The Government intends to award one contract as a result of this solicitation. However, the Government reserves the right to award no contract at all, depending on the quality of offers submitted.

(viii) The following Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFARS) and Air Force Federal Acquisition Regulation (AFFARS) clauses and provisions apply to this acquisition, are incorporated, and will remain in full force and effect in any resultant award (full text of clauses and provisions may be accessed electronically at acquisition.gov.

FAR 52.212-1 Instructions to Offers – Commercial Items. Offerors responding to this announcement shall submit their proposal in accordance with this clause.

Offerors shall utilize the below chart and fill in the requested information.

CLIN

# DESCRIPTION QTY UNIT UNIT PRICE AMOUNT

Culinary Course for 89th AW.

Base year.

120 Students

Option Year I.

TOTAL

Addendum to 52.212-1 - Instructions to Offerors -- Commercial Items. (Deviation 2018-O0018)

The following additions/changes are made to FAR provision 52.212-1, which is incorporated by reference.

Information found in this addendum supersede FAR 52.212-1.

1. Instructions to Offerors – Commercial Items.

a. The Government reserves the right to revise or amend the specifications, drawings or the solicitation prior to the Request for Proposal (RFP) closing time. Such revisions or amendments, will be communicated by amendments to this RFP. If such amendments require material changes in quantities or prices, the RFP closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new RFP closing date and time. Amendments will be posted on the Government Point of Entry website with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to quote submission at www.fbo.gov. All solicitation amendments must be acknowledged and turned in with offer. The government reserves the right to award without discussions.

2. General Information.

a. Solicitation number: FA286020R0004

b. Requests for clarification. Address any questions or concerns you have to the Contract Administrator.

Written requests for clarification may be sent by e-mail to michael.a.staskowiak.mil@mail.mil. No phone calls will be taken. All requests for clarification/questions are due no later than 08 January 2020 at 1:00 PM Eastern Daylight Time via email.

c. Receipt of offerors. Offers are due no later than 30 January 2020 at 1:00 PM Eastern Daylight Time via email. The offeror is solely responsible to make sure their offer is received by the deadline. Late proposals will be processed in accordance with FAR 52.212-1 (f) “Late submission, modifications, revisions and withdrawals of offers.”

d. Points of Contact – The Contract Administrator (CA) is the point of contact for this acquisition. The CA for this solicitation is SSgt Michael Staskowiak and he can be reached by phone at (240) 612-5640 or by email at michael.a.staskowiak.mil@mail.mil. A secondary point of contact is Michael A. Staskowiak, who can be reached via email at michael.a.staskowiak@mail.mil.

e. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for thirty (30) calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

3. Proposal Preparation Instructions.

a. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement will result in an offer being ineligible for award. The offeror shall prepare submissions as set forth in the organizational table below. The titles and contents of the volumes are defined in the below table, all of which shall be within the required page limits and with the number of copies shown below.

mailto:michael.a.staskowiak.mil@mail.mil file://azalea_vnx/flight%20folder/001%20NEW%20File%20Plan/05.%20PKC/Contracts%20and%20Agreements/PKC%20-%20Medical%20Services/3.%20Contracts/FY19%20Contracts/F1D4528260AW02%20CISCO_NETCENTS/A-15%20Request%20for%20Proposal%20(RFP)/michael.a.staskowiak@mail.mil

VOLUME VOLUME CONTENTS PAGE LIMIT

I Contract Documentation, Cost/Price NTE 5 II Past Performance NTE 8 III Technical Approach NTE 10

b. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the quote.

c. Page Size and Format – A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 X 11 inches. Pages shall be single spaced and text size shall be no less than 12 point. Use at least 1 inch margins on top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

d. Electronic Offers -- Electronic copies shall be submitted in a format readable by Microsoft Office Word or Adobe PDF.

4. General Format and Content

The offeror shall submit the following volumes of material. A complete proposal consists of the following volumes:

a. Volume I -- Contract Documentation and Price. Complete the Representations and Certifications IAW 52.212-3 and/or SAM website (https://www.sam.gov/portal/SAM/).

Volume II -- Technical Approach: Provide a service plan that reflects a clear understanding of the Performance Work Statement (PWS) as identified in Addendum to FAR 52.212-2 ‘Technical Approach Ratings’; and provide specific evidence of compliance as requested.

Volume III -- Past Performance: Include a minimum of one (1), but no more than three (3) recent and relevant contract(s) for the same or similar items and other references. In the case of an offeror without a record of recent or relevant past performance, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have a neutral past performance.

Furnish the following information for the reference provided:

- Company/Division name

- Product/Service

- Contracting Agency/Customer

- Contract Number

- Contract Dollar Value

- Period of Performance

- Verified, up-to-date name, address, telephone number and email address of the contracting officer or any representative able to validate performance history

- Summary of services provided and a description of how closely the provided services performed under those contracts relate to the Performance Work Statement

- Comments regarding compliance with contract terms and conditions

- Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(End of Provision Addendum)

(ix) FAR 52.212-2 Evaluation – Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The awardee will be determined based on their offer being the lowest-priced proposal deemed technically acceptable. The following factors will be used to evaluate offers:

(1) Price

(2) Technical Capability

(3) Past Performance

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Addendum to 52.212-2 Evaluation – Commercial Items.

Evaluation Process:

1. First, the Government will arrange all proposals conforming to the solicitation by Total Evaluated Price (TEP) from lowest to highest, and will evaluate prices.

2. Secondly, the Government will evaluate Technical Capability using the submitted technical approach of the lowest priced offeror and assign a rating of either “Acceptable” or “Unacceptable”. If the lowest priced offeror receives a Technical Approach rating of “Unacceptable”, the Government will evaluate the next eligible offeror (in order by price) until an “Acceptable” rating is achieved or until all offerors are evaluated.

As part of an offerors Technical Approach, responses must demonstrate a clear understanding of the Performance Work Statement (PWS) and provide clear evidence of an ability to comply. Do not just regurgitate the PWS. Offerors who simply repeat the PWS will be deemed to have a lack of understanding and comprehension.

The Government shall evaluate an offeror’s Technical Approach using the ratings identified in Table 1.

Table 1 – TECHNICAL APPROACH RATINGS Rating Description

ACCEPTABLE

In addition to meeting the criteria outlined in the PWS, Offeror must provide clear evidence that they meet the requirements in sections and sub-sections of the PWS.

UNACCEPTABLE In addition to being unable to meet the criteria outlined in the PWS, Offeror has not provided clear evidence that they meet the requirements in sections and sub-sections of the PWS.

Once a technically acceptable quote is found the selection process will move to past performance; if the past performance is rated as “Acceptable” award will be made; if an “Unacceptable” past performance rating is assigned, the evaluation team will review the next lowest priced, technically acceptable evaluation and the process will restart until an evaluation with a past performance rating of “Acceptable” is found.

Once a quote with “Acceptable” past performance is identified, evaluation of evaluation stops. No further consideration will be given to the remaining higher priced evaluation. At this point the Government will make a determination as to the best value to the Government. The Government reserves the right to award to a neutral or unacceptable confidence rated contractor.

(3) The government will evaluate the quality and extent of offeror’s past performance deemed relevant to the requirements of the PWS. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel (if applicable) who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. The Government shall evaluate an offerors Past Performance using the ratings identified in Table 2.

Table 2 – Performance Confidence Assessments Ratings

Adjectival Rating Description

ACCEPTABLE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

UNACCEPTABLE

Based on the offeror’s recent/relevant performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(4) The Government will use the following recency and relevancy definitions when assessing recent and relevant contracts:

(a) Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation. Any single reference that fails this condition may be deemed to be “Not Recent” and may result in a Past Performance rating of “Unacceptable”.

(b) Relevancy Assessment: As described in Table 3 below, the Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the provided products/services performed under those contracts relate to the Performance Work Statement. Each reference will be assigned a rating IAW Table 3. Common aspects of relevancy include, but are not limited to, the following: similarity of product/service/support, complexity, dollar value, contract type, use of key personnel, and extent of subcontracting/teaming. A cumulative relevancy determination of the offeror’s past performance will be made based upon the aforementioned considerations, including joint venture partner(s) and major and critical subcontractor(s). In determining relevancy for individual references, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Past performance information deemed “Not Relevant” may result in an “Unacceptable” past performance rating.

Table 3 – Past Performance Relevancy Ratings Adjectival Rating Description

Relevant Present/past performance effort involved the same or similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(5) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance volume and information obtained from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Officials; the Defense Contract Management Agency (DCMA), and commercial sources. Negative performance revealed as a result of sources above may result in a past performance rating of “Unacceptable”.

(6) Evaluation Factors & Sub Factors

a. Factor One, Price (Volume I): For the purpose of evaluation the Government will evaluate all Offerors’ proposed prices consistently utilizing one or more of the techniques located at FAR 15.404-1(b)(2).

Proposed prices shall be fully burdened inclusive of all direct and indirect costs (e.g., profit, fringe benefits, salary, and indirect rates.) An offeror’s Total Evaluated Price (TEP) will be determined by adding all CLIN totals together. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Failure to provide a completed TEP and all required unit prices will result in that offeror being determined non-responsive and remove them from consideration.

b. Factor Two, Technical Approach (Volume II): The purpose of the technical factor(s) is to assess the offeror’s proposed approach, as detailed in its quote, to satisfy the Government’s requirements.

Offerors shall provide a service plan detailing their understanding and ability to meet all technical core requirements and performance standards in the PWS. Do not just regurgitate the PWS. Offerors who repeat the PWS will be deemed to have a lack of understanding and comprehension.

Failure to identify the requirement listed above will result in that offeror being determined non-responsive and that offeror will not be considered for award.

c. Factor Three, Past Performance (Volume III): The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to supply services that meets users’ needs, based on a demonstrated record of performance. Offerors must provide a list (reference) of no more or no less than three (3) of their most recent and relevant contract performed for Federal agencies and/or commercial customers.

Offerors must furnish the information for the reference provided requested in the Addendum to FAR 52.212-1 for Volume II. Offerors whom do not provide a reference due to a lack of recent or relevant past performance must identify such in writing. Offerors with unknown past performance will be assigned a neutral past performance rating.

(7) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52.212-2 Price/Cost Factor – Commercial Items.

1. Evaluation of FAR 52.217-8, Option to Extend Services. The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services. This option to extend the contract term will be evaluated as part of the initial evaluation, whereby any resultant exercise of this option is within scope of the pending contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. Offerors are required only to price the base and option CLINs. Offerors shall not submit a price for the potential six-month extension of services period.

2. The Government will evaluate the possible prices for FAR 52.217-8 through its evaluation of the base and option prices. If conditions warrant the exercise of this FAR 52.217-8, the price(s) for continued performance under this clause shall be at the same price(s) as awarded for the base period or the option period (whichever is being extended). As such, if the base and option prices are considered fair and reasonable then the cost of the possible extension of services under FAR 52.217-8 shall be considered fair and reasonable and in the best interest of the Government. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)

Additional Terms and Conditions can be found in the solicitation document, labeled “FA286020R0004 Provisions & Clauses”

CONTACT INFORMATION:

Primary: Michael A. Staskowiak; e-mail: Michael.A.Staskowiak.mil@mail.mil

Secondary: Mrs. Arlene Davis; e-mail: arlene.y.davis.civ@mail.mil

ATTACHMENTS:

1. Solicitation FA286020R0004

2. FA286020R0004 Provisions & Clauses

3. Performance Work Statement, December 2019

4. Wage Determination 2015-4282